MAUSD-Robinson Elementary School

Regulation 4.5: Programs shall implement a system that documents the whereabouts of each child in attendance at all times.

“After speaking with the director, it was determined that there was not a system developed that documents the whearabouts of each child in attendance at all times. Corrective Action: Develop and utilize a system that documents the whereabouts of each child in attendance at all times.”

Correction date in the state record: Sep 29, 2020

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“After reviewing the program's packet entitled New Hire Orientation Training, it was determined that staff had not completed an approved Child Development Division Orientation. The Orientation Training was incomplete as a majority of components required by the rule had not been included. Corrective Action: Revise the Orientation Training to ensure that all required components contained within this rule are included. Develop a plan for each staff to complete this orientation. Include when and how the Orientation Training will be conducted and how it will be documented. Email the developed plan to this licensor for review by 01/06/2020.”

Correction date in the state record: Sep 29, 2020

Regulation 5.28: The Licensee is required to maintain an accurate record of Staff schedules and assignments for all Staff including substitutes.

“After speaking with the director, it was determined that the program does not maintain a written record of staff schedules. Corrective Action: Develop a system that accounts for each staff's arrival, breaks, absences, and departure. Ensure this system tracks which group of childen each staff person is assigned to at any given time.”

Correction date in the state record: Sep 29, 2020

Regulation 4.7: The following written information shall be provided to parents and prospective parents; for example, in a handbook or other format such as website access: * typical daily schedule * check-in and check-out attendance procedures * pick-up/drop-off policies; including releasing of children to authorized persons * description of the Afterschool Child Care Program which identifies the philosophy on goals for children and families * description of religious activities, if any * schedule of fees and payment plans * statement allowing parental access to the facility, their child's records and the Staff * explanation of program confidentiality policies * a policy regarding inclusion and exclusion of ill children in the Afterschool Child Care Program * a policy regarding storage and administration of medications * policies related to the inclusion of children with special needs and disabilities * policy regarding the reporting of suspected child abuse and/or neglect * policies for reporting a missing child * description of how to access and view these regulations and Division Afterschool Child Care Program information at: http://dcf.vermont.gov/cdd * requirements for maintaining accurate and up-to-date immunization records * offsite activity (field trip) policies * if offered, swimming activities policies * parent involvement opportunities * no smoking policy * relevant information about the program's Emergency Response Plan including communication and meeting site information * procedure on what to do in the case of a general emergency such as a school closing, etc. * policy regarding excluding persons whose presence is prohibited by these regulations * policy regarding use of pesticides as part of a least toxic integrated pest management policy * information concerning complaint procedures regarding the welfare of children and the Child Care Consumer Line telephone number

“After reviewing the parent handbook, it was determined that a majority of required components of this rule were either missing or incomplete. Corrective Action: Revise the parent handbook to include all required information parents are to be provided. Email a copy to this licensor for review.”

Correction date in the state record: Sep 29, 2020

Regulation 10.8: The licensee shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the licensee will address and manage the following situations and responsibilities: * Evacuations of the building for fire or other emergencies such as lockdown situations and sheltering-in-place; * Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; * Notifying the local authorities of the emergency; * A system for notifying the parents of the emergency; * Notifying the local emergency planning committee regarding the location of the Afterschool Child Care Program and using the committee as a resource in emergency planning for the program; * A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; * A plan for handling children with special needs; * An established evacuation meeting location within walking distance of the Afterschool Child Care Program; * Responsibility to account for all children and staff at the evacuation meeting place; * An established plan for relocation if necessary including safe transportation; and * Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies.

“The Emergency Response Plan was reviewed and the document was not complete with all components required for the emergency response plan. Corrective Action: Revise the Emergency Response Plan to include all required components of this rule. Ensure that all staff are familiar where the plan is located and what their responsibilities of the plan include and that parents know the pertinent information of this plan. Email the completed document for review to this Licensor.”

Correction date in the state record: Sep 29, 2020