MAUSD- Early Education Program

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years. When the CBCCPP counts lock-down drills as allowed in the rules in section 3.7.2 of these regulations, the licensee shall maintain a record of the date of each lock-down drill, the number of CBCCPP children and staff who participated, and note that the drill performed was a lock-down drill.

“The fire drill documentation was missing evacuation drills or lock down drills from October 2021, December 2021, April 2022, May 2022, and June 2022. The staff stated they did complete the drills but did not document them. Corrective Action: Immediately create a system where fire drills are documented monthly. By 10/14/2022, Submit a confirmation to this Licensor with how monthly fire drills will be documented.”

Correction date in the state record: Nov 10, 2022

Regulation 7.2.1: The licensee shall ensure that any new individuals regularly present at the CBCCPP submit a Records Check Authorization form to the Division prior to working with children in the CBCCPP.

“A new staff member was working with children, and they had not filled out the required Record Check Authorization form. This staff member has been working in the classroom for a couple of weeks prior to this licensing visit. Corrective Action: Immediately have the new staff member fill out the required Record Check Authorization form and submit it to the Child Development Division to be processed. Ensure all new staff members complete the Record Check Authorization form prior to working with children.”

Correction date in the state record: Oct 25, 2022

Regulation 3.7.3: Emergency Preparedness Training: Within 365 days of opening a CBCCPP, the licensee shall attend emergency preparedness training which shall include content specifically related to sheltering in place in the event of an emergency in which the licensee and children present need to remain in the CBCCPP for an extended period.

“The Program Director stated that she was not aware of this requirement and had not yet taken an approved Emergency Preparedness Training. The Program Director is the representative of the licensee and has been the director for more than 365 days. Corrective Action: Immediately plan to complete an approved Emergency Preparedness Training and submit the certificate of completion with a cover sheet to Northern Lights at CCV. If yo uneed assistance finding an approved training, you may reach out to your Northern Lights at CCV Resource Advisor, Rose Morrison at (802) 445-0617 or rose.morrison@ccv.edu.”

Correction date in the state record: Apr 21, 2021

Regulation 3.4.6.5: Staffing Schedule: A licensee shall maintain a written record of the daily schedule for at least 365 days of all staff including exact days and hours worked and the group of children to whom they are assigned.

“The director stated that the program does not have a written record of the daily schedule for all staff, including exact days and hours worked. The program has one group of children; therefore, all staff would be assigned to that group. Corrective Action: Immediately plan to create and maintain a written staff schedule which includes all required information per this rule. Develop a system which will prompt you and/or staff to utilize the written schedule to record any changes such as staff absences, substitutes, changes in times worked, etcetera in a manner that will ensure accuracy moving forward.”

Correction date in the state record: Apr 21, 2021

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years.

“Emergency evacuation drils were not recorded for the months of March and April 2018. Corrective Action: Record and maintain the date of each monthly evacuation drill as required.”

Correction date in the state record: Jun 19, 2018