La Petite Academy - Ashburn

8VAC20-780-240-D

“Based on record review, the center did not ensure that staff be provided in writing with the center's information listed in 8VAC20-780-420 A and other required information. Evidence: 1) The records for Staff #1 and Staff #3 did not contain documentation of having received in writing the required information listed in 8VAC20-780-240-D.”

8VAC20-780-240-C

“Based on record review, staff's orientation training did not include all required topics. Evidence: 1) The orientation training log in the record for Staff #3 did not contain documentation that staff had been trained in the following, as required: the center's playground safety procedures; confidential treatment of personal information about children in care and their families; and prevention of and response to emergencies due to food and other allergic reactions.”

8VAC20-780-240-B

“Based on record review, staff did not complete required orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: 1) The record for Staff #1 (start date 07/29/2024) did not contain documentation that the employee completed orientation training as required.”

8VAC20-780-70

“*REPEAT VIOLATION* Based on record review, staff's records did not contain all required information. Evidence: 1) The records for Staff #1, Staff #2 and Staff #3 did not contain the following: name, address, and telephone number of a person to be notified in an emergency which shall be kept at the center; and information, to be kept at the center, about any health problems that may interfere with fulfilling the job responsibilities; 2) The record for Staff #1 (start date 07/29/2024) did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment.”

22.1-289.035-B-3

“Based on record review, it was determined that the center did not ensure that Central Registry search results were requested prior to the first date of employment. Evidence: 1) On the date of inspection, the record for Staff #1 (start date 07/29/2024) did not contain documentation that a CRS request was made prior to the date of employment.”

22.1-289.035-B-4

“Based on record review and interview, it was determined that the center did not ensure that employees that had lived out of the state of VA within the last 5 years have in their files documentation that an out-of-state Central Registry search request, and an out-of-state Sex Offender Registry search request were requested prior to the first date of employment. Evidence: 1) The record for Staff #3 (start date 07/30/2024) did not contain documentation that an out-of-state Central Registry search request, and an out-of-state Sex Offender Registry search request had been requested. Staff #3 had declared in their sworn statement having lived out of the state of VA within the last 5 years before employment.”

8VAC20-780-60-A

“Based on records review, children's records did not contain all required information. Evidence: 1) The record for Child #1 did not contain the name, address and phone number of an additional person to contact in case of an emergency; the work phone number of both custodial parents; and the first date of attendance.”

22.1-289.058

“Based on interview with the program director, the center is not equipped with at least one carbon monoxide detector. Evidence: 1) The program director stated that the center is not equipped with a carbon monoxide detector.”

8VAC20-780-160-A

“Based on record review, the center did not ensure that documentation of negative tuberculosis (Tb) screening for each employee was submitted at the time of employment and prior to coming into contact with children. Evidence: 1) The record for Staff #1 (start date 07/29/2024) did not contain a Tb screening.”

8VAC20-780-550-P

“Based on a review of 10 injury reports, it was determined that the facility did not ensure that the written record of children's serious and minor injuries includes all of the required information. Evidence: 1) Four of the10 injury reports reviewed did not include the date and time when parents were notified. 2) Three of the 10 injury reports reviewed did not include one or two of the required signatures.”

22.1-289.035-B-1

“Based on record review and interview, the center did not ensure to obtain a completed Sworn Statement prior to first day of employment. Evidence: 1) On the date of inspection, the record for Staff #1 (start date 07/29/2024) did not contain a completed Sworn Statement.”

8VAC20-780-420-E-3

“Based on record review, the center did not request at least annually parent confirmation that the required information in the child's record is up to date. Evidence: 1) The most recent review of the emergency information documented in the record for Child #5 was dated 07/13/2021.”

8VAC20-780-270-A

“Based on observation, areas and equipment of the center were not maintained in a clean, safe and operable condition. Evidence: 1) A loose air conditioner vent cover was observed in the Two's classroom. The vent cover was not attached to the wall on the upper right corner. 2) A play floor mat area in the Two's classroom looked dirty. 3) Two blue tricycles on the playground were observed to have areas of peeling paint and had rust exposed. 3) An infant buggy that is used daily to take the children outside, showed with visible signs of dirt and the fabric for the seats looked dirty.”

8VAC20-780-260-A

“Based on documentation review, the center did not provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction. Evidence: 1) On the date of inspection, the most recent inspection report available for review was dated 08/12/2022.”

8VAC20-780-240-D

“Based on record review, the center did not ensure that staff be provided in writing with the center's information listed in 8VAC20-780-420 A and other required information. Evidence: 1) The records for Staff #1 and Staff #3 did not contain documentation of having received in writing the required information listed in 8VAC20-780-240-D.”

8VAC20-780-240-C

“Based on record review, staff's orientation training did not include all required topics. Evidence: 1) The orientation training log in the record for Staff #3 did not contain documentation that staff had been trained in the following, as required: the center's playground safety procedures; confidential treatment of personal information about children in care and their families; and prevention of and response to emergencies due to food and other allergic reactions.”

8VAC20-780-240-B

“Based on record review, staff did not complete required orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: 1) The record for Staff #1 (start date 07/29/2024) did not contain documentation that the employee completed orientation training as required.”

8VAC20-780-70

“*REPEAT VIOLATION* Based on record review, staff's records did not contain all required information. Evidence: 1) The records for Staff #1, Staff #2 and Staff #3 did not contain the following: name, address, and telephone number of a person to be notified in an emergency which shall be kept at the center; and information, to be kept at the center, about any health problems that may interfere with fulfilling the job responsibilities; 2) The record for Staff #1 (start date 07/29/2024) did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment.”

22.1-289.035-B-3

“Based on record review, it was determined that the center did not ensure that Central Registry search results were requested prior to the first date of employment. Evidence: 1) On the date of inspection, the record for Staff #1 (start date 07/29/2024) did not contain documentation that a CRS request was made prior to the date of employment.”

22.1-289.035-B-4

“Based on record review and interview, it was determined that the center did not ensure that employees that had lived out of the state of VA within the last 5 years have in their files documentation that an out-of-state Central Registry search request, and an out-of-state Sex Offender Registry search request were requested prior to the first date of employment. Evidence: 1) The record for Staff #3 (start date 07/30/2024) did not contain documentation that an out-of-state Central Registry search request, and an out-of-state Sex Offender Registry search request had been requested. Staff #3 had declared in their sworn statement having lived out of the state of VA within the last 5 years before employment.”

8VAC20-780-60-A

“Based on records review, children's records did not contain all required information. Evidence: 1) The record for Child #1 did not contain the name, address and phone number of an additional person to contact in case of an emergency; the work phone number of both custodial parents; and the first date of attendance.”

22.1-289.058

“Based on interview with the program director, the center is not equipped with at least one carbon monoxide detector. Evidence: 1) The program director stated that the center is not equipped with a carbon monoxide detector.”

8VAC20-780-160-A

“Based on record review, the center did not ensure that documentation of negative tuberculosis (Tb) screening for each employee was submitted at the time of employment and prior to coming into contact with children. Evidence: 1) The record for Staff #1 (start date 07/29/2024) did not contain a Tb screening.”

8VAC20-780-550-P

“Based on a review of 10 injury reports, it was determined that the facility did not ensure that the written record of children's serious and minor injuries includes all of the required information. Evidence: 1) Four of the10 injury reports reviewed did not include the date and time when parents were notified. 2) Three of the 10 injury reports reviewed did not include one or two of the required signatures.”

22.1-289.035-B-1

“Based on record review and interview, the center did not ensure to obtain a completed Sworn Statement prior to first day of employment. Evidence: 1) On the date of inspection, the record for Staff #1 (start date 07/29/2024) did not contain a completed Sworn Statement.”

8VAC20-780-420-E-3

“Based on record review, the center did not request at least annually parent confirmation that the required information in the child's record is up to date. Evidence: 1) The most recent review of the emergency information documented in the record for Child #5 was dated 07/13/2021.”

8VAC20-780-270-A

“Based on observation, areas and equipment of the center were not maintained in a clean, safe and operable condition. Evidence: 1) A loose air conditioner vent cover was observed in the Two's classroom. The vent cover was not attached to the wall on the upper right corner. 2) A play floor mat area in the Two's classroom looked dirty. 3) Two blue tricycles on the playground were observed to have areas of peeling paint and had rust exposed. 3) An infant buggy that is used daily to take the children outside, showed with visible signs of dirt and the fabric for the seats looked dirty.”

8VAC20-780-260-A

“Based on documentation review, the center did not provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction. Evidence: 1) On the date of inspection, the most recent inspection report available for review was dated 08/12/2022.”

8VAC20-780-340-D

“Based on interview with the Director, the center did not ensure that in each grouping of children at least one staff member who meets the qualifications of a program leader or program director be regularly present. Evidence: 1) On the date of inspection, there were two staff in the Two's Room. Neither of these staff had the qualifications of a program leader. Currently, a lead teacher is not assigned to the Two's Room.”

8VAC20-780-70

“Based on record review, staff's records did not contain all required information. Evidence: 1) The record for Staff #2 did not contain the following: date of employment, documentation that two or more references as to character and reputation as well as competency were checked before employment; and name, address, and telephone number of a person to be notified in an emergency”

8VAC20-780-340-D

“Based on interview with the Director, the center did not ensure that in each grouping of children at least one staff member who meets the qualifications of a program leader or program director be regularly present. Evidence: 1) On the date of inspection, there were two staff in the Two's Room. Neither of these staff had the qualifications of a program leader. Currently, a lead teacher is not assigned to the Two's Room.”

8VAC20-780-70

“Based on record review, staff's records did not contain all required information. Evidence: 1) The record for Staff #2 did not contain the following: date of employment, documentation that two or more references as to character and reputation as well as competency were checked before employment; and name, address, and telephone number of a person to be notified in an emergency”

8VAC20-780-550-D

“Based on documentation review, emergency evacuation procedures were not practiced monthly. Evidence: 1) On the date of inspection, the 2023 emergency drills log provided for review, did not have an evacuation (fire) drill documented for the month of June 2023.”

8VAC20-780-160-A

“Based on record review, the center did not ensure that documentation of negative tuberculosis (Tb) screening for each employee met all requirements. Evidence: 1)The documentation shall have been completed within the last 30 calendar days of the date of employment. - The Tb screening form in Staff #1's record (start date 08/22/2023) was dated 06/08/2023. 2) Documentation of the screening shall be submitted at the time of employment and prior to coming into contact with children. - The record for Staff #2 (start date 09/25/2023) did not contain documentation of a Tb screening.”

8VAC20-780-80-A

“Based on documentation review, the center did not maintain a written record of daily attendance. Evidence: 1) On the date of inspection, there were 10 children in attendance in the Two's room. The attendance record had documented that only 9 children were in care.”

8VAC20-780-510-P

“Based on medication review, expired medication was not returned to parents within 14 days nor disposed of by the center. Evidence: 1) On the date of inspection, medication with an expiration date of 09/2023, for Child #4 was in the center.”

8VAC20-780-40-M

“Based on documentation review, the written list of children's allergies maintained by the center was not current. evidence: 1) On the date of inspection, medication and documentation of allergies was kept in the record for Child #4. Child #4's name was not included in the written list of children's allergies.”

8VAC20-780-550-D

“Based on documentation review, emergency evacuation procedures were not practiced monthly. Evidence: 1) On the date of inspection, the 2023 emergency drills log provided for review, did not have an evacuation (fire) drill documented for the month of June 2023.”

8VAC20-780-160-A

“Based on record review, the center did not ensure that documentation of negative tuberculosis (Tb) screening for each employee met all requirements. Evidence: 1)The documentation shall have been completed within the last 30 calendar days of the date of employment. - The Tb screening form in Staff #1's record (start date 08/22/2023) was dated 06/08/2023. 2) Documentation of the screening shall be submitted at the time of employment and prior to coming into contact with children. - The record for Staff #2 (start date 09/25/2023) did not contain documentation of a Tb screening.”

8VAC20-780-80-A

“Based on documentation review, the center did not maintain a written record of daily attendance. Evidence: 1) On the date of inspection, there were 10 children in attendance in the Two's room. The attendance record had documented that only 9 children were in care.”

8VAC20-780-510-P

“Based on medication review, expired medication was not returned to parents within 14 days nor disposed of by the center. Evidence: 1) On the date of inspection, medication with an expiration date of 09/2023, for Child #4 was in the center.”

8VAC20-780-40-M

“Based on documentation review, the written list of children's allergies maintained by the center was not current. evidence: 1) On the date of inspection, medication and documentation of allergies was kept in the record for Child #4. Child #4's name was not included in the written list of children's allergies.”

8VAC20-780-70

“Based on record review, staff records did not contain all required information. Evidence: 1) The records for Staff #2 and Staff #4 did not contain documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position.”

8VAC20-780-240-A

“Based on record review, staff did not complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: 1) On the date of inspection, the record for Staff #3 (start date 12/05/2022) did not contain documentation of having completed the Virginia Department of Education-sponsored orientation course.”

8VAC20-780-160-A

“Based on record review, the center did not ensure that documentation of negative tuberculosis (Tb) screening for each employee is submitted at the time of employment and prior to coming into contact with children. Evidence: 1) The Tb screenings in the records for Staff #1 through Staff #4 were dated as follows: Staff #1 (start date 03/15/2023 / Tb screening 03/23/2023), Staff #2 (start date 12/27/2022 / Tb screening 01/17/2023), Staff #3 (start date 12/05/2022 / Tb screening 01/04/2023), Staff #4 (start date 12//05/2022/ Tb screening 01/05/2023).”

8VAC20-780-70

“Based on record review, staff records did not contain all required information. Evidence: 1) The records for Staff #2 and Staff #4 did not contain documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position.”

8VAC20-780-240-A

“Based on record review, staff did not complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: 1) On the date of inspection, the record for Staff #3 (start date 12/05/2022) did not contain documentation of having completed the Virginia Department of Education-sponsored orientation course.”

8VAC20-780-160-A

“Based on record review, the center did not ensure that documentation of negative tuberculosis (Tb) screening for each employee is submitted at the time of employment and prior to coming into contact with children. Evidence: 1) The Tb screenings in the records for Staff #1 through Staff #4 were dated as follows: Staff #1 (start date 03/15/2023 / Tb screening 03/23/2023), Staff #2 (start date 12/27/2022 / Tb screening 01/17/2023), Staff #3 (start date 12/05/2022 / Tb screening 01/04/2023), Staff #4 (start date 12//05/2022/ Tb screening 01/05/2023).”

8VAC20-780-60-A

“Based on record review, children's records did not contain all required information. Evidence: 1) The records for Child #1, Child #2 and Child #3 did not contain first date of attendance.”

8VAC20-780-70

“Based on record review, when a reference to character and reputation as well as competency was taken over the phone, not all required information was documented. Evidence: 1) The records for Staff #1 and Staff #2 did not contain the date of contact that the reference check was taken. 2) The record for Staff #3 did not contain the date of contact that the reference check was taken and the signature of the person making call.”

8VAC20-780-40-M

“Based on observation, a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8 was not available in each room or area where children are present. Evidence: 1) Although allergy a list with children's allergies and dietary restrictions was available in each classroom, these lists included only the children in that specific classroom and not all children as required.”

8VAC20-780-60-A

“Based on record review, children's records did not contain all required information. Evidence: 1) The records for Child #1, Child #2 and Child #3 did not contain first date of attendance.”

8VAC20-780-70

“Based on record review, when a reference to character and reputation as well as competency was taken over the phone, not all required information was documented. Evidence: 1) The records for Staff #1 and Staff #2 did not contain the date of contact that the reference check was taken. 2) The record for Staff #3 did not contain the date of contact that the reference check was taken and the signature of the person making call.”

8VAC20-780-40-M

“Based on observation, a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8 was not available in each room or area where children are present. Evidence: 1) Although allergy a list with children's allergies and dietary restrictions was available in each classroom, these lists included only the children in that specific classroom and not all children as required.”