The Gardner School of Ashburn

8VAC20-780-240-I

“Documentation of orientation training shall be kept by the center in a manner that allows for identification by the individual staff member. Staff #2, who has actively been employed by the center for the past six months, did not have documentation of a signed staff orientation.”

8VAC20-780-40-K

“The center shall develop written procedures for prevention of shaken baby syndrome or abusive head trauma. The center did not develop written procedures for prevention of shaken baby syndrome or abusive head trauma.”

8VAC20-780-70

“Documentation of at least two references to character, reputation, and competency are to be checked prior to employment. Staff #2, who has been actively working at the center for the past six months, did not have completed references verification on file. Staff #3, who has been actively working at the center for the past four months, did not have completed references verification on file. Staff #6 confirmed that references for Staff #2 and #3 were not conducted prior to employment. The file for Staff #3 did not contain documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position, and orientation and training as required.”

8VAC20-780-340-D

“Each grouping of children shall have at least one staff member who meets the qualifications of a program leader or program director shall be regularly present. At the time of the inspection, Classroom #2 did not have at least one staff member who meets the qualifications of a program leader or program director present. The center director confirmed that Staff #5 was the assigned program lead for the group but did not have documentation in their record supporting qualification.”

8VAC20-780-140-A

“Physical examinations completed by a physician shall be obtained prior to the first day of attendance; or within 30 days after the first day of attendance. There was no physical examination in the record for child #1, who had been enrolled for 64 days.”

8VAC20-780-60-A

“Repeat Violation Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain required information. The record for Child #5 did not have documentation of child updates and confirmation of up to date information in the child's record.”

8VAC20-780-570-E

“Repeat Violation Prepared infant formula shall be refrigerated, dated and labeled with the child's name. Two bottles in the refrigerator were not dated in the infant classroom.”

8VAC20-780-270-A

“Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe ad operable condition. In the three year old classroom, there was peeling paint located on the wall under the window in the back of the classroom.”

8VAC20-780-530-A

“Repeat Violation At least one staff in each classroom or area where children are present shall have current certification in both CPR and first aid. Staff #1 and Staff #6 were working together with a group of six three year old children in Classroom H and were not certified in CPR or first aid.”

8VAC20-780-260-A

“Repeat Violation he center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction. The center did not have documentation of an annual fire inspection at the time of the inspection. Documentation of the last annual fire inspection was dated February 1, 2023.”

8VAC20-780-70

“Repeat Violation Documentation of at least 2 references to character, reputation, and competency are to checked prior to employment. Staff #1, Staff #4, and Staff #5, all who have been actively working at the center for over one month, did not have any completed references verifications on file.”

8VAC20-780-280-B

“Repeat Violation Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. In the Imagination A (4 year old)classroom, a box of floor wet cloths with the label "keep out of reach of children" was located in an unlocked low cabinet.”

8VAC20-780-70

“Repeat Violation Staff records shall be kept for each staff person. Documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position was not kept for Staff #1, Staff #2, and Staff #3. Staff #1, who has been actively working at the center for the past five months, did not have two or more completed reference verification on file.”

8VAC20-780-90-A

“A written agreement between the parent and the center shall be in each child's record by the first day of the child's attendance and signed by the parent. Child #3 and Child #4's record did not contain signed documentation of authorization for emergency medical care, notification of a communicable disease, and pick up of ill child.”

8VAC20-780-260-A

“An annual fire inspection report from the appropriate fire official having jurisdiction shall be provided to the licensing representative. An annual fire inspection report from the appropriate fire official was not provided. Documentation of the last fire inspection report was dated 06/06/2023.”

8VAC20-780-550-D

“The center shall implement a monthly practice evacuation drill. The center did not practice a monthly practice evacuation drill for the month of September. Staff #1 confirmed that the center did not conduct a practice evacuation drill for the month of September.”

8VAC20-780-530-A-2

“At least one staff in each classroom or area where children are present shall have current certification in first aid. Staff #5 was alone with a group of six two year old children. Staff #5's certification in first aid expired one month ago.”

8VAC20-780-530-A-1

“At least one staff in each classroom or area where children are present shall have current certification in cardiopulmonary resuscitation(CPR). Staff #5 was alone with a group of six two year old children. Staff #5's certification in CPR expired one month ago.”

8VAC20-780-520-C

“Requirements shall be met if diaper cream is used. In the Imagination A (4 years old) classroom, a container of diaper ointment was not labeled with the child's name and made accessible to children.”

8VAC20-780-60-A-8

“A written care plan is required for each child with a diagnosed food allergy, to include instructions from the physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Child #6 and Child #7, who have been enrolled at the center for one and a half months, have a diagnosed food allergies and did not have a written care plan in their file.”

8VAC20-780-570-E

“Based on observation, prepared infant formula was not dated and labeled with the child's name. Evidence: 1. Three bottles of prepared formula were located in the refrigerator for Child #6 without the child's name and date.”

8VAC20-780-70

“Based on record review and interview, required records were not kept for each staff person. Evidence: 1. Staff #4's record (Date of hire-04/10/2024) did not contain documentation of a person to be notified in an emergency and documentation that two or more references as to character and reputation as well as competency were checked before employment. 2. Staff #5's record (Date of hire-04/10/2024) did not have documentation that two or more references as to character and reputation as well as competency were checked before employment. 3. Staff #6 confirmed that staff references were conducted, but documentation was unavailable at the time of the inspection.”

8VAC20-780-160-A

“Based on record review, each staff member did not submit documentation of a negative tuberculosis(TB) screening completed the last 30 calendar days of the date of employment. Evidence: 1. Staff #4's record (Date of hire-04/10/2024) did not contain documentation of a negative TB screening completed the last 30 calendar days of the date of employment. Staff #4's record contained documentation of a negative Tb screening dated 01/30/2024. 2. Staff #5's record (Date of hire-04/10/2024) did not contain documentation of a negative TB screening completed the last 30 calendar days of the date of employment. Staff #5's record contained documentation of a negative TB screening dated 09/09/2023.”

8VAC20-780-510-G

“Based on medication review, an emergency medication is not labeled with the child's name, the name of the medication, the dosage amount, and the time or the times to be given. Evidence: 1. Child #9 has emergency medication on site. The medication was located in a plastic bag and missing the prescription label. 2. Child #10 has emergency medication on site. The medication is missing the prescription label.”

22.1-289.035-B-4

“Based on record review and interview, the center did not obtain a sex offender registry check and a criminal history record information check from any state in which the individual had resided in the preceding five years prior to the first day of employment. Evidence: 1. Staff #3's record (Date of hire-04/15/2024) contains a sworn statement that states that they lived in the state of California in the preceding five years. Staff #3's record did not contain documentation of a sex offender registry check and criminal history record information check for the state of California prior to the first day of employment. 2. Staff #4's record (Date of hire-04/10/2024) contains a sworn statement that states that they lived in the state of Florida in the preceding five years. Staff #4's record did not contain documentation of a Florida sex offender registry check. 3. Staff #2 confirmed that the out of state sex offender registry checks and the criminal history information check for Staff #4 and Staff #5 were not completed prior to the fist date of employment.”

8VAC20-780-510-I

“Based on medication review and staff interview, the center did not obtain written authorization from a parent and physician to administer a medication. Evidence: 1. Child #6 has an Auvi-Q medication at the center to be administered in an emergency. Child #6 does not have documentation of parent and physician authorization to administer medication. 2. Staff # 6 confirmed that Child #6 did not have parent and physician authorization to administer the Auvi-Q emergency medication.”

8VAC20-770-60-B

“Based on record review and interview, employees did not complete a sworn statement or affirmation prior to the first day of employment. Evidence: 1. Staff #4's record (Date of hire-04/10/2024) did not contain documentation of a completed sworn statement prior to the first date of employment. Staff #4 completed a sworn statement on the date of the inspection, 04/17/2024. 2. Staff #5's record (Date of hire-04/10/2024) did not contain documentation of a completed sworn statement prior to the first date of employment. Staff #5 completed a sworn statement on the date of the inspection, 04/17/2024. 3. Staff # 2 confirmed that Staff #4 and Staff #5 did not complete a sworn statement prior to the date of employment.”

8VAC20-780-280-B

“Based on observation, hazardous substances such as cleaning materials were not kept in a locked place using a safe locking method that prevent access by children. Evidence: 1. In the Exploration B classroom, a container of disinfecting wipes were located on top of a mirror int he bathroom.”

8VAC20-780-550-D

“Repeat Violation Based on documentation review and interview, the center did not implement a monthly practice evacuation drill. Evidence: 1. An evacuation drill was not conducted for the month of May. The documentation log of evacuation drills did not contain an evacuation drill for the month of May. 2. Staff #4 confirmed that an evacuation drill was not conducted for the month of May.”

8VAC20-780-330-B

“Based on observation of the playground, the center did not maintain resilient surfacing. Evidence: 1. On the big playground, the playground structure did not have resilient surfacing of six inches of mulch. The ground was exposed under the slide.”

8VAC20-780-270-A

“Repeat Violation Based on observation, areas and equipment of the center, inside and outside, were not maintained in a clean, safe and operable condition. Evidence: 1. In Acceleration A classroom, peeling paint was located on the wall next to the exit door of the classroom. 2. In Imagination B classroom, there was peeling paint the size of a quarter located on the wall in the library area of the classroom.”

8VAC20-780-240-A

“Repeat Violation Based on record review and interview, the Virginia Department of Education-sponsored orientation course was not completed within 90 calendar days of employment. Evidence: 1. Staff #6's record (Date of hire-07/10/2023) did not contain documentation of the Virginia Department of Education-sponsored orientation course. 2. Staff #6 confirmed that the Virginia Department of Education sponsored orientation course had not been completed within 90 days of employment.”

8VAC20-780-60-A

“Repeat Violation Based on record review, children's records did not contain required information. Evidence: 1. Child #1's record Start date-07/18/2022) did not contain documentation of an annual update of the child's up to date information.”

22.1-289.035-B-4

“Based on record review, a copy of the results of a search of the child abuse and neglect registry from any state in which the individual has resided in the preceding five years was not obtained. Evidence: 1. A sworn disclosure statement states that Staff #6(Date of hire-07/10/2023) has lived in North Carolina in the preceding five years. Staff #6's record did not contain results of a search of the child abuse and neglect registry for the state of North Carolina.”

22.1-289.035-A

“Based on record review, the center did not update criminal history record reports every five years. Evidence: 1. Staff #5's record (Date of hire-03/01/2022) did not contain an updated criminal history record check. The last criminal history record was dated 09/14/2018.”

8VAC20-780-500-A

“Based on observation, children's and staff hands were not washed with soap and running water after a diaper change. Evidence: 1. Staff #1(Date of hire-10/20/2023) changed two children's diapers and put them down on the floor without washing their hands. 2. Staff #1 did not wash their hands before and after two diaper changes.”

8VAC20-780-550-P Complaint related: No

“Based on documentation review, the center did not maintain a complete written record of children's serious and minor injuries that were made the day of occurrence. Evidence: 1. According to an incident report dated 05/10/2023, Child #1 sustained a minor injury on the playground. 2. An incident report was written at the end of the day after the parents of Child #1 observed a red mark on the inner right thigh. 3. The incident report did not contain the date and time when parents were notified and any future action to prevent recurrence of the injury.”

8VAC20-780-340-A Complaint related: No

“Based on interview and documentation review, when supervising children, staff did not always ensure their care, protection, and guidance. Evidence: 1. At approximately 2:30pm, Staff #1 observed a red mark on Child #1's inner thigh. Staff #1 stated that they assumed the mark happened at home and that they did not treat the mark. 2. Staff #1 stated that they did not notify the parents of Child #1 about the observed mark. Staff #1 stated that it is procedure to notify the parents of any marks and bruises observed on children using the Brightwheel app. 3. According to an incident report dated 05/10/2023 at 11:15am, " When [Child #1] was climbing on a raised flower bed [when] she fell. [Staff] cleaned [their] arms and legs. We later found a scratch on [their] inner thigh". 4. Staff #1 stated that they did not associate the mark on the inner right thigh to the fall that happened earlier on the playground.”

8VAC20-780-270-A Complaint related: No

“Based on observation, staff interview and documentation review,areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Evidence: 1. According to an incident report dated 05/10/2023, Child #1 was climbing on the raised flower box and fell. Child #1's arms and legs were cleaned off by Staff #1 and checked for broken skin. Staff #1 did not observe any marks or broken skin and Child #1 returned to play. 2. At approximately 2:30pm, Staff #1 stated that she observed a mark on the inner right thigh of Child #1. Staff #1 stated that they assumed that the mark happened at home. 3. At approximately 4:45pm, the parents of Child #1 noticed a large mark on the inner right thigh of Child #1. 4. The wooden flower bed box located on the far left of the playground had splintering and deteriorating wood on two of the outer corners of the flower bed box. The deteriorating wood of the left corner of the box had an exposed metal bolt head that had sharp edges.”

8VAC20-780-550-O Complaint related: No

“Based on interview, the center did not notify the parent by the end of the day of any known minor injuries. Evidence: 1. Staff #1(Date of hire-02/28/2022) stated that on May 10, 2023 at approximately 2:30pm, they observed a mark on the inner right thigh of Child #1. 2. Staff #1 stated that it is procedure to notify the parents by the Brightwheel app of any marks or bruises observed on children. Staff #2 stated that it is standard procedure to contact parents about bruises or marks on children. 3. Staff #1 did not notify the parent by the end of the day of any known minor injuries. Staff #1 stated " It is my fault that I did not contact anyone. I assumed it happened at home".”