KCE Champions LLC @ Ocean View Elementary School

8VAC20-780-130-A

“Based upon review of children's records and staff interview, the facility has not ensured that they have obtained documentation of immunizations before a child can attend. Evidence: 1. The record provided for child 5 who began attending on 9/5/2023 did not include documentation of immunizations. 2. Staff 1 acknowledged that the record for child 5 did not include documentation of immunizations.”

8VAC20-780-70

“Based upon staff interview, the facility has not ensured that the name, address and telephone number for an emergency contact for staff is kept at the facility. Evidence: Staff 1 acknowledged that emergency contact information for staff 2 was not at the site.”

8VAC20-780-260-B

“Based upon review of documentation and staff interview, the facility has not ensured that there has been an annual inspection by the health department. Evidence: 1. The most recent health department inspection documentation provided is dated 1/20/2022. 2. Staff 1 acknowledged that the most recent documentation of a health department inspection is dated 1/20/2022.”

8VAC20-780-510-I

“Repeat violation Based upon review of medication stored for administration to children in care, the facility has not ensured medication includes the prescription label with the prescriber's instructions pertaining to dosage, frequency and manner of administration. Evidence: There was an albuterol inhaler for child 1 that did not include the prescription label.”

8VAC20-780-510-E

“Based upon review of medication and medication documentation, the facility has not ensured that the procedures for medication administration include that the parent written authorization for medication to be administered requires the parent to indicate the length of time the parent is authorizing the medication to be administered. Evidence: There was allergy medication stored for potential administration to child 1 and to child 2. The parent authorizations did not include the length of time the parents are authorizing the medication to be administered. The medication procedures will be checked to ensure that they include that the written parent authorization must include the length of time the medication is authorized to be administered.”

8VAC20-780-260-A

“Based upon review of documentation and staff interview, the facility has not ensured that they have obtained an annual fire inspection. Evidence: 1. The most recent fire department inspection provided is dated 2/2/2022. 2. Staff 1 acknowledged that documentation of a fire inspection within the past year has not been obtained.”

8VAC20-780-60-A

“Repeat violation Based upon review of children's records and staff interview, the facility has not ensured that each child's record includes the names, addresses and telephone numbers for two persons to be contacted in an emergency if a parent cannot be reached. Evidence: 1. The record provided for child 2 does not include the street addresses for the emergency contact persons. 2. The record provided got child 3 includes only one emergency contact person. 3. Staff 1 acknowledged the incomplete emergency contact information in the above children's records.”

8VAC20-780-130-A

“Based upon review of children's records and staff interview, the facility has not ensured that they have obtained documentation of immunizations before a child can attend. Evidence: 1. The record provided for child 5 who began attending on 9/5/2023 did not include documentation of immunizations. 2. Staff 1 acknowledged that the record for child 5 did not include documentation of immunizations.”

8VAC20-780-70

“Based upon staff interview, the facility has not ensured that the name, address and telephone number for an emergency contact for staff is kept at the facility. Evidence: Staff 1 acknowledged that emergency contact information for staff 2 was not at the site.”

8VAC20-780-260-B

“Based upon review of documentation and staff interview, the facility has not ensured that there has been an annual inspection by the health department. Evidence: 1. The most recent health department inspection documentation provided is dated 1/20/2022. 2. Staff 1 acknowledged that the most recent documentation of a health department inspection is dated 1/20/2022.”

8VAC20-780-510-I

“Repeat violation Based upon review of medication stored for administration to children in care, the facility has not ensured medication includes the prescription label with the prescriber's instructions pertaining to dosage, frequency and manner of administration. Evidence: There was an albuterol inhaler for child 1 that did not include the prescription label.”

8VAC20-780-510-E

“Based upon review of medication and medication documentation, the facility has not ensured that the procedures for medication administration include that the parent written authorization for medication to be administered requires the parent to indicate the length of time the parent is authorizing the medication to be administered. Evidence: There was allergy medication stored for potential administration to child 1 and to child 2. The parent authorizations did not include the length of time the parents are authorizing the medication to be administered. The medication procedures will be checked to ensure that they include that the written parent authorization must include the length of time the medication is authorized to be administered.”

8VAC20-780-260-A

“Based upon review of documentation and staff interview, the facility has not ensured that they have obtained an annual fire inspection. Evidence: 1. The most recent fire department inspection provided is dated 2/2/2022. 2. Staff 1 acknowledged that documentation of a fire inspection within the past year has not been obtained.”

8VAC20-780-60-A

“Repeat violation Based upon review of children's records and staff interview, the facility has not ensured that each child's record includes the names, addresses and telephone numbers for two persons to be contacted in an emergency if a parent cannot be reached. Evidence: 1. The record provided for child 2 does not include the street addresses for the emergency contact persons. 2. The record provided got child 3 includes only one emergency contact person. 3. Staff 1 acknowledged the incomplete emergency contact information in the above children's records.”

8VAC20-780-560-F

“Based upon observation and staff interview, the facility has not ensured that there is a menu of items to be served for the week that is dated and posted. Evidence: 1. There was no snack menu posted. 2. Staff 1 stated that the cafeteria did not yet have the week's menu available.”

8VAC20-780-280-B

“Based upon observation, the facility has not ensured that all potentially hazardous substances are kept in locked places using safe locking methods that prevent access by children. Evidence: 1. Containers of hand sanitizer with a warning label stating "keep out of reach of children", "warning" and "flammable" were on the sign-in table, a table near the entrance to the cafeteria kitchen, a table near the staff lounge and on the window sill. 2. Containers of sanitizing wipes with warning labels stating "caution" and "keep out of reach of children" were on the front sign-in table and on the window sill in the open staff lounge. 3. There was a janitorial mop bucket filled with cleaning mop water in the open staff lounge. 4. There was a container of shaving cream with a warning label in an unlocked cupboard under the sink in the open staff lounge. 5. Staff 1 acknowledged the accessibility of the above.”

8VAC20-780-245-J-3

“Based upon observation and review of documents, the facility has not ensured that any child for whom emergency medications have been prescribed is always in the care of a staff member who meets the requirements of subdivision 1 of the subsection that requires Medication Administration Training (MAT). Evidence: Two children for whom emergency medications were prescribed and stored by the facility were in care. There was no documentation available to demonstrate Medication Administration Training (MAT) for either staff 1 or staff 2.”

8VAC20-780-60-A

“Based upon review of children's records and staff interview, the facility has not ensured that children's records include all required information/documentation. Evidence: 1. The record provided for Child 2 stated that the mother is "NA". The record did not include any documentation of custody or other circumstances. 2. The record provided for child 2 did not include the street addresses for persons to be contacted in an emergency when a parent cannot be reached. 3. The record provided for child 4 listed the father's address as "NA" but did not include any documentation of custody or other circumstances. 4. Staff 1 verified that the above information was not in the records of the children listed.”

8VAC20-780-40-M

“Based upon document review and staff interview, the facility has not maintained a current list of all children's allergies, sensitivities and dietary restrictions.. Evidence: When asked about children's allergies, staff 1 referred to a computer screen on which were listed children with allergies and dietary restrictions/preferences. The list was not current in that child 7 and child 8, both allergic to peanuts and tree nuts according to their allergy management plans, were not listed.”

8VAC20-780-40-L

“Based upon document review and staff interview, the facility has not ensured that they have informed all staff who work with children of children's allergies. Evidence: When asked about children's allergies, staff 1 referred to a computer screen on which were listed children with allergies and dietary restrictions/preferences. The list was not complete in that child 7 and child 8, both allergic to peanuts and tree nuts according to their allergy management plans, were not listed. Staff 1 stated that the list is compiled by the regional office. The staff were not informed of the allergies of child 7 and child 8.”

8VAC20-780-140-A

“Based upon review of children's records and staff interview, the facility has not ensured that each child has a physical examination by or under the direction of a physician. Evidence: 1. The record provided for child 1, who began attending on 3/8/2022, did not include the results of a physical examination. 2. Staff 1 verified that the record did not include the results of a physical examination.”

8VAC20-780-510-G

“Based upon observation and staff interview, the facility has not ensured that medication is labeled with the child's name. Evidence: 1. There was Benadryl stored in the medication bag. The medication was not labeled with a child's name. 2. Staff 1 assumed the Benadryl was for child 7 whose allergy action plan called for the administration of Benadryl prior to the EpiPen.”

8VAC20-780-510-I

“Based upon observation and staff interview, the facility has not ensured that there is parent authorization for the administration of medication that would normally be administered by a parent or guardian. Evidence: 1. There was Benadryl, an EpiPen and an albuterol inhaler stored for emergency administration to child 7. There was no written parent authorization for any of the medication to be administered to child 7. 2. There was Benadryl and an EpiPen stored for emergency administration to child 8. There was no written parent authorization for any of the medication to be administered to child 8. 3. Staff 1 acknowledged that there was no written parent authorization for the above medications to be administered in an emergency.”

8VAC20-780-550-G

“Based upon review of the documented emergency drills, the facility has not ensured that the documentation of emergency drills includes all required information. Evidence: The documented emergency drills provided did not include the following documentation: - name of person conducting the drill - the method used to conduct the drill - the number of staff participating in the drill - any special conditions simulated during the drill - any problems encountered during the drill - weather conditions (evacuation drill)”

8VAC20-780-560-F

“Based upon observation and staff interview, the facility has not ensured that there is a menu of items to be served for the week that is dated and posted. Evidence: 1. There was no snack menu posted. 2. Staff 1 stated that the cafeteria did not yet have the week's menu available.”

8VAC20-780-280-B

“Based upon observation, the facility has not ensured that all potentially hazardous substances are kept in locked places using safe locking methods that prevent access by children. Evidence: 1. Containers of hand sanitizer with a warning label stating "keep out of reach of children", "warning" and "flammable" were on the sign-in table, a table near the entrance to the cafeteria kitchen, a table near the staff lounge and on the window sill. 2. Containers of sanitizing wipes with warning labels stating "caution" and "keep out of reach of children" were on the front sign-in table and on the window sill in the open staff lounge. 3. There was a janitorial mop bucket filled with cleaning mop water in the open staff lounge. 4. There was a container of shaving cream with a warning label in an unlocked cupboard under the sink in the open staff lounge. 5. Staff 1 acknowledged the accessibility of the above.”

8VAC20-780-245-J-3

“Based upon observation and review of documents, the facility has not ensured that any child for whom emergency medications have been prescribed is always in the care of a staff member who meets the requirements of subdivision 1 of the subsection that requires Medication Administration Training (MAT). Evidence: Two children for whom emergency medications were prescribed and stored by the facility were in care. There was no documentation available to demonstrate Medication Administration Training (MAT) for either staff 1 or staff 2.”

8VAC20-780-60-A

“Based upon review of children's records and staff interview, the facility has not ensured that children's records include all required information/documentation. Evidence: 1. The record provided for Child 2 stated that the mother is "NA". The record did not include any documentation of custody or other circumstances. 2. The record provided for child 2 did not include the street addresses for persons to be contacted in an emergency when a parent cannot be reached. 3. The record provided for child 4 listed the father's address as "NA" but did not include any documentation of custody or other circumstances. 4. Staff 1 verified that the above information was not in the records of the children listed.”

8VAC20-780-40-M

“Based upon document review and staff interview, the facility has not maintained a current list of all children's allergies, sensitivities and dietary restrictions.. Evidence: When asked about children's allergies, staff 1 referred to a computer screen on which were listed children with allergies and dietary restrictions/preferences. The list was not current in that child 7 and child 8, both allergic to peanuts and tree nuts according to their allergy management plans, were not listed.”

8VAC20-780-40-L

“Based upon document review and staff interview, the facility has not ensured that they have informed all staff who work with children of children's allergies. Evidence: When asked about children's allergies, staff 1 referred to a computer screen on which were listed children with allergies and dietary restrictions/preferences. The list was not complete in that child 7 and child 8, both allergic to peanuts and tree nuts according to their allergy management plans, were not listed. Staff 1 stated that the list is compiled by the regional office. The staff were not informed of the allergies of child 7 and child 8.”

8VAC20-780-140-A

“Based upon review of children's records and staff interview, the facility has not ensured that each child has a physical examination by or under the direction of a physician. Evidence: 1. The record provided for child 1, who began attending on 3/8/2022, did not include the results of a physical examination. 2. Staff 1 verified that the record did not include the results of a physical examination.”

8VAC20-780-510-G

“Based upon observation and staff interview, the facility has not ensured that medication is labeled with the child's name. Evidence: 1. There was Benadryl stored in the medication bag. The medication was not labeled with a child's name. 2. Staff 1 assumed the Benadryl was for child 7 whose allergy action plan called for the administration of Benadryl prior to the EpiPen.”

8VAC20-780-510-I

“Based upon observation and staff interview, the facility has not ensured that there is parent authorization for the administration of medication that would normally be administered by a parent or guardian. Evidence: 1. There was Benadryl, an EpiPen and an albuterol inhaler stored for emergency administration to child 7. There was no written parent authorization for any of the medication to be administered to child 7. 2. There was Benadryl and an EpiPen stored for emergency administration to child 8. There was no written parent authorization for any of the medication to be administered to child 8. 3. Staff 1 acknowledged that there was no written parent authorization for the above medications to be administered in an emergency.”

8VAC20-780-550-G

“Based upon review of the documented emergency drills, the facility has not ensured that the documentation of emergency drills includes all required information. Evidence: The documented emergency drills provided did not include the following documentation: - name of person conducting the drill - the method used to conduct the drill - the number of staff participating in the drill - any special conditions simulated during the drill - any problems encountered during the drill - weather conditions (evacuation drill)”

8VAC20-780-280-B

“Based upon observation and staff interview, the facility has not ensured that hazardous substances are kept in locked places using safe locking methods that prevent access by children. Evidence: 1. There was a container of hand sanitizer labeled "warning" and "flammable" on a table by the cafeteria. 2. There was a janitorial bucket filled with cleaning solution parked in the corner by the cafeteria entrance. 3. There was a container of spray disinfectant, a container of Clorox hydrogen peroxide sanitizer and hand sanitizer on a cafeteria table beside where children were playing. These were labeled "caution", "flammable" and "keep out of reach of children". 4. Staff 1 acknowledged that the above listed hazardous substances were not in locked locations inaccessible to the children.”

8VAC20-780-550-D

“Based upon review of documentation and staff interview, the facility has not ensured that evacuation drills are practiced monthly. Evidence: 1. The evacuation drill records did not include documentation of an evacuation drill in March 2022. 2. Staff 1 acknowledged that no evacuation drill was documented in March 2022.”

8VAC20-780-550-G

“Based upon review of emergency drills, the facility has not ensured that documentation of emergency drills includes all required information. Evidence: The records of evacuation drills did not include documentation of the time of the drill, method of notifying of the drill, the number of staff evacuating, any special conditions simulated, any problems encountered and the weather conditions.”

8VAC20-780-60-A

“Based upon review of children's records and staff interview, the facility has not ensured that there is a record for each enrolled child that contains all required information/documentation. Evidence: 1. The record provided for child 1did not include street addresses for the two emergency contact persons listed. 2. The record provided for child 2 did not include the first dat of attendance 3. The record provided for child 3 did not include the street address for one of the two emergency contact persons. 4. The record provided for child 5 did not include the street addresses for the two emergency contact persons listed. The record also did not include the written agreement between the parent and the facility as required. 5. Staff 1 acknowledged that the information listed above was not included in the children's records provided.”

8VAC20-770-60-C-2

“Based upon review of two staff records and staff interview, the facility has not ensured that results of a central registry finding are obtained within 30 days of employment or there is sufficient documentation that the findings have researched. Evidence: 1. Staff 1 was employed on 4/4/2022. The central registry search was returned on 5/13/2022 as a copy had been sent instead of the required original. 2. Staff 3 confirmed that an original central registry search request was not sent back in for processing until 6/13/2022. 3. Staff 1 was on duty with the children during the inspection.”

8VAC20-780-70

“Based upon review of documentation and staff interview, the facility has not ensured that the name, address and telephone number of an emergency contact person is kept at the site. Evidence: 1. The documents provided did not include the names, addresses and telephone numbers for the two staff on duty during the inspection. 2. Staff 1 acknowledged that emergency contact persons were not available for the two staff on duty, staff 1 and staff 2.”

8VAC20-780-340-C

“Based upon observation, the facility has not ensured that during the stated hours of operation, there are always on the premises when one or more children are present, one staff member and an immediately available second staff member. Evidence: Upon arrival of the inspector at 7:20 AM, one child was being dropped off at the facility. Staff 1 was the only staff member present. A second staff member (staff 2) did not arrive until 7:30 at which time there were ten children in care with staff 1 only.”

8VAC20-780-280-B

“Based upon observation and staff interview, the facility has not ensured that hazardous substances are kept in locked places using safe locking methods that prevent access by children. Evidence: 1. There was a container of hand sanitizer labeled "warning" and "flammable" on a table by the cafeteria. 2. There was a janitorial bucket filled with cleaning solution parked in the corner by the cafeteria entrance. 3. There was a container of spray disinfectant, a container of Clorox hydrogen peroxide sanitizer and hand sanitizer on a cafeteria table beside where children were playing. These were labeled "caution", "flammable" and "keep out of reach of children". 4. Staff 1 acknowledged that the above listed hazardous substances were not in locked locations inaccessible to the children.”

8VAC20-780-550-D

“Based upon review of documentation and staff interview, the facility has not ensured that evacuation drills are practiced monthly. Evidence: 1. The evacuation drill records did not include documentation of an evacuation drill in March 2022. 2. Staff 1 acknowledged that no evacuation drill was documented in March 2022.”

8VAC20-780-550-G

“Based upon review of emergency drills, the facility has not ensured that documentation of emergency drills includes all required information. Evidence: The records of evacuation drills did not include documentation of the time of the drill, method of notifying of the drill, the number of staff evacuating, any special conditions simulated, any problems encountered and the weather conditions.”

8VAC20-780-60-A

“Based upon review of children's records and staff interview, the facility has not ensured that there is a record for each enrolled child that contains all required information/documentation. Evidence: 1. The record provided for child 1did not include street addresses for the two emergency contact persons listed. 2. The record provided for child 2 did not include the first dat of attendance 3. The record provided for child 3 did not include the street address for one of the two emergency contact persons. 4. The record provided for child 5 did not include the street addresses for the two emergency contact persons listed. The record also did not include the written agreement between the parent and the facility as required. 5. Staff 1 acknowledged that the information listed above was not included in the children's records provided.”

8VAC20-770-60-C-2

“Based upon review of two staff records and staff interview, the facility has not ensured that results of a central registry finding are obtained within 30 days of employment or there is sufficient documentation that the findings have researched. Evidence: 1. Staff 1 was employed on 4/4/2022. The central registry search was returned on 5/13/2022 as a copy had been sent instead of the required original. 2. Staff 3 confirmed that an original central registry search request was not sent back in for processing until 6/13/2022. 3. Staff 1 was on duty with the children during the inspection.”

8VAC20-780-70

“Based upon review of documentation and staff interview, the facility has not ensured that the name, address and telephone number of an emergency contact person is kept at the site. Evidence: 1. The documents provided did not include the names, addresses and telephone numbers for the two staff on duty during the inspection. 2. Staff 1 acknowledged that emergency contact persons were not available for the two staff on duty, staff 1 and staff 2.”

8VAC20-780-340-C

“Based upon observation, the facility has not ensured that during the stated hours of operation, there are always on the premises when one or more children are present, one staff member and an immediately available second staff member. Evidence: Upon arrival of the inspector at 7:20 AM, one child was being dropped off at the facility. Staff 1 was the only staff member present. A second staff member (staff 2) did not arrive until 7:30 at which time there were ten children in care with staff 1 only.”