H.O. Wheeler Community School, Boys & Girls Club

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“Four (4) staff who have been working at the program for over three (3) months did not complete all portions of their background clearances within sixty (60) days of hire. Corrective Action: For Staff A, please provide the receipt for their fingerprinting. Staff B and Staff G have since completed their out-of-state child abuse and neglect registry check paperwork. Staff H must complete out of state child abuse and neglect paperwork. Until notification is received by the Division that the identified staff have cleared their record checks, ensure that they always work in tandem with someone who has cleared their record checks. Additionally, please submit a plan that describes how the program will ensure that all staff complete all portions of their background clearances within sixty (60) days of hire. In the plan, include: 1. What is the system that will be used to track staff; 2. Who will be responsible for monitoring the system and following up with staff; 3. What steps will the program take if they have questions about any part of the background clearance process.”

Correction date in the state record: Apr 24, 2026

Regulation 5.40: Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.

“Six (6) staff either did not have all components of their First Aid/CPR certification completed either within their first three (3) months of employment, or on or before the expiration date of their previous certification. Staff A and B did not complete First Aid/CPR within their first three (3) months and certificates have not been provided since the visit. Staff C, D and E all had CPR certification on time, but did not have First Aid certification until after the visit. Staff F completed First Aid/CPR recertification almost five (5) months after the previous certification expired. Corrective Action: Ensure that staff A and B complete First Aid/CPR certification by 4/20/2026 and submit their certification to Northern Lights at CCV and to Licensor [name]. Additionally, submit a plan to Licensor [name] that describes the system the program will use to ensure staff obtain First Aid/CPR training within three (3) months of hire and renew their certification on or before the expiration date of the last certification.”

Correction date in the state record: Apr 20, 2026

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“Three (3) staff who were able to be left alone with children did not complete orientation training until after they were allowed to be left alone with children. Four (4) additional staff who have not yet cleared their background clearances completed orientation between six (6) weeks and five (5) months after hire. One (1) staff who has been at the program for four (4) months had not completed orientation at the time of the visit and has not submitted documentation of having completed orientation since the visit. This is a repeat violation. Corrective Action: Ensure that the final staff member completes orientation training and sends their certificate to Northern Lights at CCV. Additionally, submit a plan to Licensor [name] that describes how the program will ensure that staff complete an approved orientation training within thirty (30) days of hire, or before being alone with children, whichever comes first. In the plan, include: 1. The system that will be used to track mandatory trainings including orientation; 2. Who will be responsible for monitoring the system and following up with staff; 3. How will the program support the staff to complete the mandatory trainings; and 4. How the program will hold staff accountable for completing mandatory trainings”

Correction date in the state record: Apr 24, 2026

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Out of nine (9) staff who have been employed for six (6) months or more, three (3) have up-to-date BFIS quality and credential accounts. Corrective Action: By 4/20/2026, ensure that all staff's qualification documents, First Aid/CPR certificates, Orientation certificates, Mandated Reporter certificates, and annual professional development certificates are sent to Northern Lights at CCV. Confirm with Licensor [name] when all items have been sent.”

Correction date in the state record: Jun 30, 2026

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“Four (4) staff had not completed an approved orientation at the time of the visit. Corrective Action: Two (2) of the staff completed orientation training between the time of the visit and the time this report was written. By 4/25/2025, ensure that the other two staff complete an approved orientation training and send the training to Northern Lights at CCV. Copy Licensor [name] in the submission.”

Correction date in the state record: Jul 22, 2025

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Two (2) staff who had been employed for over four (4) months at the time of the visit had not completed fingerprints. Corrective Action: One (1) of the staff provided proof that fingerprints were taken between the time the visit occurred and when this report was written. By 4/25/2025, email Licensor [name] the receipt for the second staff's fingerprinting. Since this is a repeat violation, please send a program improvement plan that describes how the program will keep track of where staff are at with background clearances and ensure staff follow through with all components of their background clearances within sixty (60) days of hire.”

Correction date in the state record: Jul 23, 2025

Regulation 5.39: Within six months of hire, all paid Staff counted in the staff/child ratios shall have obtained CDD-approved training in infant/child CPR and basic first aid for children, injury prevention and emergency readiness. All Staff shall receive retraining in first aid prior to the expiration date on each Staff person's first aid card.

“Four (4) staff, who have either been employed for over three (3) months do not have current First Aid/CPR certification, per the revised federal requirement on 7/30/2019. Corrective Action: The program has scheduled the four (4) staff to complete certification between 5/21/2024 and 6/14/2024. By 6/30/2024, email the First Aid/CPR certificates for all four (4) staff to Northern Lights at CCV and copy Licensor [name] on the submission. Contact Licensor [name] if any of the cards have not been received by the due date.”

Correction date in the state record: Mar 26, 2025

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Approximately 75% of the staff who have been employed for longer than six (6) months do not have all required information uploaded to their BFIS quality and credential accounts. Corrective Action: Audit staff files and ensure that all qualification documents, mandatory training certificates, and annual professional development certificates that are missing are sent to Northern Lights at CCV to be entered into staff's quality and credential accounts. Copy Licensor [name] on all submissions to Northern Lights at CCV. For questions about how to submit to Northern Lights at CCV, contact Resource Advisor Adri Taylo-Behrman at adri.taylo-behrman@ccv.edu.”

Correction date in the state record: May 30, 2024

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Staff A has been employed since 6/14/2023 and has not completed the fingerprint supported background clearance. Staff B has been employed since 5/8/2023 and has not completed the fingerprint supported background clearance. Staff C has been employed since 1/12/2024 and has not completed the fingerprint supported background clearance. None of the identified staff members was present the day of the visit. Corrective Action: Ensure that all identified staff complete the missing pieces of their background clearance by 4/29/2024. Email copies of receipts for fingerprints and email confirmation of having completed out of state child abuse and neglect registry checks to Licensor [name] by 4/29/2024. If a secure email is preferred, contact Licensor [name] to provide one. Staff members may not be alone with children until the Child Development Division has received the results of all background clearances.”

Correction date in the state record: May 9, 2024

Regulation 18.43.a.: Background Check Requirements as specified in rules 5.11 - 5.18 of these regulations. A new background check shall be completed for the Licensee and for all Staff, Substitutes, Associated Parties, and Volunteers at the time of renewal.

“Staff D was due for refingerprinting on 4/13/2023. Staff E was due for refingerprinting on 4/4/2023. Staff F was due to resubmit a record check authorization form on 6/1/2022. An Annual Assurance letter was sent to the program's BFIS account on 2/19/2023 with a reminder for all three (3) staff. Corrective Action: All three (3) staff must submit a record check authorization form to the Child Development Divison. Staff D and E must be fingerprinted by 4/29/2024. By 4/29/2024, email copies of the fingerprint receipts to Licensor [name]. If a secure email is peferred, email Licensor [name] to provide one.”

Correction date in the state record: May 6, 2024

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“A review of BFIS Quality and Credentialing accounts and statements made by the program determined that six (6) staff are missing qualification documentation in their BFIS Quality and Credentialing accounts. Corrective Action: Send qualification documentation for the identified staff to Northern Lights at CCV. Copy this Licensor on the submissions.”

Correction date in the state record: May 20, 2022

Regulation 5.39: Within six months of hire, all paid Staff counted in the staff/child ratios shall have obtained CDD-approved training in infant/child CPR and basic first aid for children, injury prevention and emergency readiness. All Staff shall receive retraining in first aid prior to the expiration date on each Staff person's first aid card.

“A review of BFIS Quality and Credentialing accounts and statements made by the program determined that three (3) people who have been employed for over three (3) months do not have current First Aid/CPR certification as required. Corrective Action: Assure that all three (3) staff complete First Aid/CPR certification.”

Correction date in the state record: May 20, 2022

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“The Program Adminstrator said that the program had stopped practicing emergency evacuations due to COVID precautions at the beginning of the school year. Emergency evacuations have been resumed, however they have not been documented. Corrective Action: Immediately resume the practice of completing and documenting emergency evacuation drills monthly. Submit confirmation to this licensor.”

Correction date in the state record: Apr 5, 2021

Regulation 4.4: A system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the Afterschool Child Care Program, shall be established.

“A check mark is being recorded to reflect each child's presence in the program. The actual arrival time is not being recorded. Staff members state that a child's departure time is only recorded when the child leaves prior to when the program closes at 5:30pm. Corrective Action: It is required to record the arrival and departure time for each child's presence. Train staff to ensure this information is adequately being recorded as desribed by regulation.”

Correction date in the state record: Jan 25, 2018

Regulation 5.22: The Licensee shall maintain hard copy or accessible electronic records for each Staff person, including: * start date * job title * record of education, training, and experience that demonstrates how the Staff member meets the required qualifications for the position * signed and dated statement(s) indicating that the employee has read and understands the Licensing Regulations for Afterschool Child Care Programs * current and dated Individual Professional Development Plan (IPDP) * a copy of the current First Aid and CPR training cards from either the American Red Cross or American Heart Association or other recognized organization(s), as required * a signed and dated statement verifying understanding of the legal requirement to report suspected child abuse or neglect.

“Required documentation for program staff member Levar Barrino is not maintained onsite at the program or eletronically available for review during this visit. This is a repeat violation previously cited on 3/26/14 and 12/9/15. Corrective Action: Ensure required staff documentation is onsite and/or is accessible electronically. By 1/26/18, submit to this licensor a program improvement plan describing the strategy that will be implemented to ensure future compliance to this regulation.”

Correction date in the state record: Jan 25, 2018