ECS Connections

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“A review of the program staff BFIS Quality and Credential accounts indicated missing training certification for seven (7) staff. The program administrator stated that not all training certifications had been sent or added to staff BFIS Quality and Credential. The provider was able to show all documentation requested. Corrective Action: All existing documents must be submitted electronically to Northern Lights at CCV, copying ann.sparrow@vermont.gov by 1/20/2025. Submit all documents to Northern Lights on an on-going basis moving forward.”

Correction date in the state record: Feb 21, 2025

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“A review of the program staff BFIS Quality and Credential accounts indicated missing training certifications. The Program Director stated that all training certifications had not been sent or added to staff BFIS Quality and Credential. Corrective Action: All existing documents must be submitted electronically to Northern Lights at CCV, copying ann.sparrow@vermont.gov by 2/23/24. Submit all documents to Northern Lights on an on-going basis moving forward.”

Correction date in the state record: Feb 9, 2024

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“After discussion with the program administrator and review of staff quality and credential accounts, it was determined that three (3) staff members are missing required documentation. This documentation includes valid CPR/FA certificates, educational transcripts, completion of Vermont Orientation and Mandated Reporter trainings. Corrective Action: By 04/22/2022 please submit the missing documentation that was discussed during the 04/01/2022 meeting to Northern Lights @CCV. Ensure that within 6 months of hire all staff have complete and up to date BFIS quality and credential account.”

Correction date in the state record: Apr 11, 2022

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“The program staff stated that the program has not conducted monthly emergency drills since October of 2021 Corrective Action: Conduct 2 evacuation drills per month for the months of April and May 2022. By April 22, 2022 , develop a system which will prompt you to conduct and record monthly evacuation drills each month the program is in operation thereafter, and to keep an up-to-date record of those drills on site and readily available moving forward.”

Correction date in the state record: Apr 11, 2022

Regulation 18.79: The Licensee shall maintain a current list of the Licensee or Designee, Staff, and Volunteers, as applicable in BFIS. Any changes shall be reported through BFIS within five working days of the change.

“After a review of the BFIS Associated Party List, the Program Administrator stated that the Associated Party List had individuals no longer associated with the program. The Program Director stated that only 4 individuals had been working with the program since September of 2020. Corrective Action: By 6/28/2021 review the associated parties list in the program BFIS account and remove the name of the individual no longer associated with the program. It is required to develop a detailed plan on how the Associated Parties list will be reviewed and kept up to date in the future. The plan shall be sent to this licensor for review.”

Correction date in the state record: Aug 1, 2021

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“After a review of BFIS Quality and Credential accounts, it was determined that four (4) staff employed longer than six (6) months did not have an up to date BFIS Quality and Credential Account as required and was missing qualification information and required training certificates. Northern Lights stated that they had not received additional certification or educational documentation for any of the four (4) staff. Corrective Action: By 6/28/2021, review all staff's BFIS Quality and Credential accounts, submit all missing documentation for professional development, required training certificates and qualifications such as transcripts or high school diplomas to Northern Lights at CCV with the required cover sheet. Submit confirmation to this Licensor that all required information has been sent to Northern Lights at CCV.”

Correction date in the state record: Aug 1, 2021

Regulation 5.40: Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.

“A review of staff's BFIS Quality and Credential accounts and the verbal confirmation of the Program Director, three (3) staff have not maintained their CPR and First Aid certification Corrective Action: By 7/1/2021, Ensure all staff have complete their CPR and First Aid certification Submit training certificates to Northern Lights with the required cover sheet and send confirmation of completion to this Licensor.”

Correction date in the state record: Jul 1, 2021