Coleman Love Learning Center

8VAC20-780-260-A

“The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction. The most record fire inspection for the facility was conducted on 4/25/2025. Administrative staff stated that an annual fire inspection had not been requested.”

8VAC20-780-70

“Staff records shall contain all required elements. a. The record for staff 1 and staff 2 lacked documentation of a hire date, job title and two written reference checks. b. There was no documentation for any of the staff present of the name, address and phone number for a designated emergency contact. c. The record for staff 1 and staff 2 lacked documentation of completion of orientation training required prior to working alone with children. Both staff were observed, alone, caring for children during the inspection.”

8VAC20-780-40-M

“The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8. This list shall be dated and kept confidential in each room or area where children are present. The enrollment record for child 1 indicated a dietary restriction however, the facility lacked any type of written list to alert staff to this restriction or sensitivity.”

8VAC20-780-140-A

“Each child shall have a physical examination by or under the direction of a physician before the child's attendance or within 30 days after the first day of attendance. a. Child 2, who has been in care for approximately 5 months, lacks documentation of a physical exam. b. Child 3, who has been in care for approximately 2 months, lacks documentation of a physical exam.”

8VAC20-780-160-A

“Each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis screening. There was no documentation of a TB screening for staff 1. Staff 1 was observed caring for children during the inspection. Administrative staff stated that staff 1 has been working at the facility for approximately 3 weeks.”

8VAC20-780-570-E

“Repeat Violation Prepared infant formula shall be refrigerated, dated and labeled with the child's name. Three bottles of infant formula were not dated or labeled with the child's name. None of these bottles were refrigerated.”

8VAC20-780-550-I

“A 911 or local dial number for police, fire and emergency medical services and the number of the regional poison control center shall be posted in a visible place at each telephone. Administrative staff stated that phone numbers for 911 or local police and fire and poison control were not posted near any phone within the facility.”

8VAC20-780-550-D

“The center shall implement a monthly practice evacuation drill. No fire drills were documented on the facility emergency log. Administrative staff stated no fire drills had been conducted.”

8VAC20-780-550-C

“Repeat Violation Emergency evacuation and shelter-in-place procedures or maps shall be posted in a location conspicuous to staff and children on each floor of each building. The posted emergency evacuation map did not indicate the location for shelter-in-place.”

8VAC20-780-510-L

“Medication, except for those prescriptions designated otherwise by written physician's orders, including refrigerated medication and staff's personal medication, shall be kept in a locked place using a safe locking method that prevents access by children. A prescription medication, for child 5, was not stored in a locked place. The prescription bottle, containing 7 pills, was observed placed on the table/cubby area were children's backpacks and lunch containers were stored in the hallway entry area of the facility.”

8VAC20-780-510-G

“Medication shall be labeled with the child's name, the name of the medication, the dosage amount, and the time or times to be given. A prescription bottle of medication lacked a legible prescription label to indicate the name of the medication, dosage amount, and the times to be given.”

8VAC20-780-380-A

“Repeat Violation There shall be a posted daily schedule that allows for flexibility as children's needs require. There was no daily schedule posted in the classrooms for toddlers, two's and preschool age children.”

8VAC20-780-350-C

“When children are in ongoing mixed age groups, the staff-to-children ratio applicable to the youngest child in the group shall apply to the entire group. Two staff were present with a total of 13 children when the inspector arrived at 9:56 am. The youngest children in this group were under the age of 16 months which requires a ratio of one staff for four (4) children. The ratio for this group remained out-of-compliance until approximately 10:27 am.”

8VAC20-780-340-F

“Children under 10 years of age always shall be within actual sight and sound supervision of staff. Child 2 was observed lying on the floor under a table in the preschool classroom. No staff were present in this classroom. This classroom were not within sight and sound of the adjacent classroom where staff 2 and staff 3 were caring for 12 infant, toddler and preschool age children.”

8VAC20-780-340-D

“In each grouping of children at least one staff member who meets the qualifications of a program leader or program director shall be regularly present. Staff 1 and staff 2 were observed functioning in a program leader position for two groups of children ranging in age from toddler through young school age. Neither staff had documentation on file to demonstrate that they met program leader qualifications.”

8VAC20-780-340-A

“When staff are supervising children, they shall always ensure their care and protection. Child 4, age 11 months, was sitting in a stationary activity center. A child pushed the activity center causing child 4 to fall forward onto the floor. Child 4's face made contact with the floor. The child remained inside the activity center, which was now on top her. This piece of equipment has a warning label affixed stating close adult supervision shall be maintained when in use. The two staff present were not near child 4 as they were attending to other duties in the classroom.”

8VAC20-780-260-B

“After the first license, annual approval from the health department shall be provided. The most recent inspection from the City of Portsmouth health department was conducted on 06/11/2025. Administrative staff stated that an annual inspection from the health department had not been requested.”

8VAC20-780-560-G

“Repeat Violation When food is brought from home, the container shall be clearly dated and labeled in a way that identifies the owner. A sample size of 6 lunch containers reviewed noted that 3 lacked a name label and none were dated.”

8VAC20-780-570-E

“Prepared infant formula shall be refrigerated, dated and labeled with the child's name. Child 1 was given a bottle in her crib. The bottle was not labeled with the date or the child's name. Child 2 was given a bottle in the high chair. The bottle was not dated or labeled with the child's name. None of the prepared infant bottles in the refrigerator were dated or labeled with the child's name.”

8VAC20-780-570-B

“Bottle fed infants who cannot hold their own bottles shall be held when fed. Bottles shall not be propped or used while the child is in his designated sleeping location. Child 1 was placed in the crib with a bottle.”

22.1-289.011-F

“The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises. The results of the most recent inspection were not posted in a conspicuous place on the premises.”

8VAC20-780-570-A

“High chairs, infant carrier seats, or feeding tables shall be used for children under 12 months who are not held while being fed. Staff 1 placed child 2 in a wooden high chair without the safety strap engaged. Staff 1 stated that she didn't know how to use the safety belt and moved child 2 to the plastic high chair.”

8VAC20-780-330-B

“Where playground equipment is provided, resilient surfacing shall comply with minimum safety standards when tested in accordance with the procedures described in the American Society for Testing and Materials standard for Compressed Loose Fill Synthetic Materials Depth Chart and Use Zones for Equipment, and shall be under equipment with moving parts or climbing apparatus to create a fall zone free of hazardous obstacles. Fall zones are defined as the area underneath and surrounding equipment that requires a resilient surface. A fall zone shall encompass sufficient area to include the child's trajectory in the event of a fall while the equipment is in use. There is a two foot tall plastic sliding board on the playground without any resilient surfacing.”

8VAC20-780-560-G

“When food is brought from home, the container shall be clearly dated and labeled in a way that identifies the owner. There were four children's lunch containers of which none were dated or labeled with the children's names. There were infant food pouches in the refrigerator that were not dated or labeled with children's names.”

8VAC20-780-550-C

“Emergency evacuation and shelter-in-place procedures or maps shall be posted in a location conspicuous to staff and children on each floor of each building. The posted emergency procedures and maps and did not indicated that shelter-in-place location(s).”

8VAC20-780-520-C

“If diaper ointment or cream is used, it shall be in the original container and labeled with the child's name. There was a healing ointment in a drawer in the infant room. The ointment was not labeled with a name. Staff 1 stated that the ointment was for child 3.”

8VAC20-780-500-B

“The diapering area shall include a leakproof or plastic lined storage system that is either foot operated or operated in a way that staff member's hands nor the soiled diaper touches the exterior surface of the storage system during disposal. The lid to the diaper disposal system was not attached to the can so neither a diaper nor a staff persons' hands could properly dispose of a soiled diaper.”

8VAC20-780-430-L

“Infant walkers shall not be used. There was a broken infant walker with wheels in the infant classroom.”

8VAC20-780-340-A

“When staff are supervising children, they shall always ensure their care, protection, and guidance. Staff 1 was observed leaving the facility in a vehicle and was gone for 12 minutes, leaving staff 2 alone in the facility with 6 children of whom 2 children were under the age of 12 months. Neither of the two staff on duty with the children had access to the children's records to include persons authorized to pick up, emergency contact information and child health information.”

8VAC20-780-340-C

“During the stated hours of operation, there always shall be on the premises and on field trips when one or more children are present one staff member who meets the qualifications of a program leader or program director and an immediately available staff member, volunteer or other employee who is at least 16 years of age, with direct means for communication between the two of them. Staff 2 was on duty alone with six children for 12 minutes.”

8VAC20-780-380-A

“There shall be a posted daily schedule that allows for flexibility as children's needs require. There was no daily schedule posted in the classroom with the three and four year old children.”

8VAC20-780-370-5

“Staff shall provide awake infants not playing on the floor or ground a change in play space at least every 30 minutes or more often as determined by the individual infant's needs. Child 1 was awake and in her crib for 30 minutes with no stimulation, interaction or toys.”

8VAC20-780-350-B-1

“The child to staff ratio for children from birth to 16 months is no more than four children per staff person. Staff 2 was on duty alone with six children of which two children were under the age of 16 months.”

8VAC20-780-270-A

“Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Unsafe conditions shall include, but not be limited to, splintered, cracked or otherwise deteriorating wood; chipped or peeling paint; visible cracks, bending or warping, rusting or breakage of any equipment; head entrapment hazards; and protruding nails, bolts or other components that could entangle clothing or snag skin. There are long accessible electrical cords hanging from the wall mounted television in the infant classroom. There is an area of accessible electrical cords along the top of the cove base in the two year old classroom. There is a broken outlet cover with sharp edges low to the floor in the infant classroom. There is peeling wood along the cove base in the infant classroom.”