Boys & Girls Club of the Mountain Empire -Bristol, Virginia Unit

8VAC20-780-240-B

“Staff shall complete orientation training in subsection C of this section prior to the staff member working alone with children. Staff #2, 3, 4, 5 did not have documentation that showed orientation training had been completed prior to working alone with children. All four staff were working alone with children on day of inspection.”

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years form the last screening. Staff #1updated screening was due 3 years ago. The updated screening has not yet been completed.”

8VAC20-780-340-F

“Children under 10 years of age always shall be within actual sight and sound supervision of staff. During the inspection, three children under the age of 10 were unsupervised on three separate occasions. Each child was unsupervised for approximately two minutes.”

8VAC20-780-270-A

“Areas and equipment of the center, inside and outside, shall be maintained in a clean and safe condition. There was a tote under the sink in the art room, full of water. The sink has been leaking at least since the summer. This area is often used by the children.”

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years form the last screening. Staff #1updated screening was due 3 years ago. The updated screening has not yet been completed.”

8VAC20-780-340-F

“Children under 10 years of age always shall be within actual sight and sound supervision of staff. During the inspection, three children under the age of 10 were unsupervised on three separate occasions. Each child was unsupervised for approximately two minutes.”

8VAC20-780-270-A

“Areas and equipment of the center, inside and outside, shall be maintained in a clean and safe condition. There was a tote under the sink in the art room, full of water. The sink has been leaking at least since the summer. This area is often used by the children.”

8VAC20-780-280-B

“REPEAT VIOLATION Hazardous substances must be in a locked place that prevents access by children. In the art room, spray paint and deodorizing sprays were in an unlocked closet, within reach of children.”

8VAC20-780-280-B

“REPEAT VIOLATION Hazardous substances must be in a locked place that prevents access by children. In the art room, spray paint and deodorizing sprays were in an unlocked closet, within reach of children.”

8VAC20-780-330-B

“Where playground equipment is provided, resilient surfacing shall comply with minimum safety standards. The resilient surfacing under the blue curvy slide measure less than one inch. The slide needed six inches of surfacing.”

8VAC20-780-270-A

“Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Unsafe conditions shall include, but not be limited to, splintered, cracked or otherwise deteriorating wood. The wooden piece of equipment with the pool table balls, in the game room area, has splintered and deteriorating wood. The ground covering that was under the resilient surface is currently on top of the surfacing in various places, causing a tripping hazard.”

8VAC20-780-260-B

“After the first license, annual approval from the health department shall be provided. The center did not have an annual approval/inspection from the health department.”

8VAC20-780-550-F

“Lockdown procedures shall be practiced at least annually. There was no documentation available during the inspection that lockdown procedures are practiced annually.”

8VAC20-780-340-F

“Children under 10 years of age always shall be within actual sight and sound supervision of staff. Upon arrival to the center at 2:20 pm, the public school bus was dropping off children under the age of 10 years. There were no staff present outside or at the entrance door supervising the children. Children under 10 years of age were allowed to come inside the center to get water or go to the bathroom. The children were out of sight and sound supervision of staff.”

8VAC20-780-550-E

“Shelter in place procedures shall be practiced a minimum of twice per year. No documentation was available during the inspection showing shelter in place procedures are practiced twice a year.”

8VAC20-780-210-A-4-b

“Program leaders shall be at least 18 years of age, have fulfilled a high school program completion or the equivalent, and have six months of supervised programmatic experience. Within six months before being promoted or beginning work or one month after being promoted or beginning work, a minimum of 24 hours of training shall be received. Staff #3, who has been working 17 months, and staff #6, who has been working 14 months, are working as program leaders (lead teachers) but, do not have documentation they have received 24 hours of training to be promoted to program leader.”

22.1-289.035-A

“All applicants for employment, employees, applicants to serve as volunteers, and volunteers shall undergo a background check in accordance with subsection B prior to employment or beginning to serve as a volunteer, prior to employment or beginning to serve as a volunteer and every five years thereafter. Board member #1 does not have an out of state background check conducted every five years.”

22.1-289.011-F

“The license and any other documents (violation notice, inspection summary) required by the Superintendent shall be posted in a conspicuous place on the licensed premises. The violation notice posted was dated 11/1/23. The most current violation notice was dated 6/3/24.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. The back bathroom, close to the cafeteria, had disinfectant spray on the sink. The art room had spray paint, spray adhesive, cleanser, spray bleach, disinfectant spray and all purpose cleaner, not locked. This room was used by the children during the inspection. A storage room off of the game room was not locked and had the following: grass killer, air freshener, bleach, hospital disinfectant, and disinfectant spray. All of these areas are accessible by the children.”

8VAC20-780-330-B

“Where playground equipment is provided, resilient surfacing shall comply with minimum safety standards. The resilient surfacing under the blue curvy slide measure less than one inch. The slide needed six inches of surfacing.”

8VAC20-780-270-A

“Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Unsafe conditions shall include, but not be limited to, splintered, cracked or otherwise deteriorating wood. The wooden piece of equipment with the pool table balls, in the game room area, has splintered and deteriorating wood. The ground covering that was under the resilient surface is currently on top of the surfacing in various places, causing a tripping hazard.”

8VAC20-780-260-B

“After the first license, annual approval from the health department shall be provided. The center did not have an annual approval/inspection from the health department.”

8VAC20-780-550-F

“Lockdown procedures shall be practiced at least annually. There was no documentation available during the inspection that lockdown procedures are practiced annually.”

8VAC20-780-340-F

“Children under 10 years of age always shall be within actual sight and sound supervision of staff. Upon arrival to the center at 2:20 pm, the public school bus was dropping off children under the age of 10 years. There were no staff present outside or at the entrance door supervising the children. Children under 10 years of age were allowed to come inside the center to get water or go to the bathroom. The children were out of sight and sound supervision of staff.”

8VAC20-780-550-E

“Shelter in place procedures shall be practiced a minimum of twice per year. No documentation was available during the inspection showing shelter in place procedures are practiced twice a year.”

8VAC20-780-210-A-4-b

“Program leaders shall be at least 18 years of age, have fulfilled a high school program completion or the equivalent, and have six months of supervised programmatic experience. Within six months before being promoted or beginning work or one month after being promoted or beginning work, a minimum of 24 hours of training shall be received. Staff #3, who has been working 17 months, and staff #6, who has been working 14 months, are working as program leaders (lead teachers) but, do not have documentation they have received 24 hours of training to be promoted to program leader.”

22.1-289.035-A

“All applicants for employment, employees, applicants to serve as volunteers, and volunteers shall undergo a background check in accordance with subsection B prior to employment or beginning to serve as a volunteer, prior to employment or beginning to serve as a volunteer and every five years thereafter. Board member #1 does not have an out of state background check conducted every five years.”

22.1-289.011-F

“The license and any other documents (violation notice, inspection summary) required by the Superintendent shall be posted in a conspicuous place on the licensed premises. The violation notice posted was dated 11/1/23. The most current violation notice was dated 6/3/24.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. The back bathroom, close to the cafeteria, had disinfectant spray on the sink. The art room had spray paint, spray adhesive, cleanser, spray bleach, disinfectant spray and all purpose cleaner, not locked. This room was used by the children during the inspection. A storage room off of the game room was not locked and had the following: grass killer, air freshener, bleach, hospital disinfectant, and disinfectant spray. All of these areas are accessible by the children.”

8VAC20-780-160-A

“Based on record reviews, the center failed to ensure that each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis screening. Evidence: Staff # 3 does not have a TB screen on file.”

8VAC20-780-240-B

“Based on record reviews, the center failed to ensure that staff shall complete orientation training in subsection C of this section prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: Staff #2 (hire date 10/26/23), staff #3 (hire date 3/4/24, staff #5 (hire date 10/10/22), staff #6 hire date 1/9/24) and staff #7 (hire date 11/7/23) do not have documentation on file regarding orientation being completed within the required timeframe.”

8VAC20-770-60-C-2

“Based on record reviews, the center failed to ensure that a central registry finding is received on each staff within 30 days of employment. Evidence: Staff #3 (hire date 3/4/24) and staff #7 (hire date 11/7/23) do not have a central registry finding on file.”

22.1-289.035-B-2

“Based on record reviews, the center failed to ensure that all staff complete all background checks within the required timeframe. Evidence: There is no fingerprint background check on file for staff # 4 (hire date 2/21/24).”

8VAC20-780-240-A

“Based on record reviews, the center failed to ensure that each staff completes the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. There is no documentation in the following staff records showing they have completed the orientation course within 90 calendar days of employment. (Staff #2 hire date-10-26-23; staff #4 hire date 2/21/24; staff #6 hire date 1/9/24)”

8VAC20-780-160-A

“Based on record reviews, the center failed to ensure that each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis screening. Evidence: Staff # 3 does not have a TB screen on file.”

8VAC20-780-240-B

“Based on record reviews, the center failed to ensure that staff shall complete orientation training in subsection C of this section prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: Staff #2 (hire date 10/26/23), staff #3 (hire date 3/4/24, staff #5 (hire date 10/10/22), staff #6 hire date 1/9/24) and staff #7 (hire date 11/7/23) do not have documentation on file regarding orientation being completed within the required timeframe.”

8VAC20-770-60-C-2

“Based on record reviews, the center failed to ensure that a central registry finding is received on each staff within 30 days of employment. Evidence: Staff #3 (hire date 3/4/24) and staff #7 (hire date 11/7/23) do not have a central registry finding on file.”

22.1-289.035-B-2

“Based on record reviews, the center failed to ensure that all staff complete all background checks within the required timeframe. Evidence: There is no fingerprint background check on file for staff # 4 (hire date 2/21/24).”

8VAC20-780-240-A

“Based on record reviews, the center failed to ensure that each staff completes the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. There is no documentation in the following staff records showing they have completed the orientation course within 90 calendar days of employment. (Staff #2 hire date-10-26-23; staff #4 hire date 2/21/24; staff #6 hire date 1/9/24)”