YMCA School-Age Child Care @ Suburban Park Elementary

8VAC20-780-60-A

“Repeat violation Based upon observation, review of records and staff interview, the facility has not ensured that a record for each child enrolled is maintained and that each record included all required information. Evidence: 1. There were 22 children in care with 3 staff during the inspection. Staff 1 stated that three of the children were not enrolled in the YMCA program, however these three children were intermingled with the children in the licensed program and were being supervised by the staff. There were no records available for these three children. 2. The record provided for child 4 did not include information regarding the father/custody.”

8VAC20-780-130-A

“Based upon review of children's records, the facility has not ensured that they have received the required immunizations before the child can attend. Evidence: The record provided for child 2 did not include documentation that child 2 has received the required immunizations.”

8VAC20-780-60-A

“Based on record review and interview, the center failed to ensure that children's records contain all of the required elements. Evidence: 1. Three children's records reviewed lacked documentation of the first day of attendance. 2. Administrative staff confirmed that enrollment dates were not documented on either the paper copy or electronic copy of children's records.”

8VAC20-780-60-A

“Based on record review and interview, the center failed to ensure that children's records contain all of the required elements. Evidence: 1. Three children's records reviewed lacked documentation of the first day of attendance. 2. Administrative staff confirmed that enrollment dates were not documented on either the paper copy or electronic copy of children's records.”

8VAC20-820-120-E-2

“Based on review of the parent board, the center failed to ensure the findings of the most recent inspection of the facility were posted on the premises. Evidence: 1. The findings from the most recent inspection on 03/15/2022 were not posted on the parent board. 2. Staff 1 confirmed that the inspection reports from the 03/15/2022 inspection were not posted on site.”

8VAC20-780-60-A

“Based on interview, the center failed to maintain and keep at the center a separate record for each child enrolled. Evidence: 1. Staff 1 stated he did not have a copy of the children's records. 2. Staff 1 stated that children's records were maintained electronically and he had not been provided access to these records.”

8VAC20-780-340-A

“Based on observation, the center failed to ensure that when staff are supervising children, they shall always ensure their care, protection, and guidance. Evidence: 1. During outdoor play the inspector observed the following at approximately 5:30 pm: a. Two children sliding down the slide at the same time; b. One child sliding down the slide on his stomach while 2 additional children came down with him while holding his legs; c. Two children holding the legs of a third child while pushing and pulling him up and down the slide as they all came down on their sides. 2. Children was observed playing with balls while standing on the top platform of the outdoor play structure and walking up the banana slide multiple times during outdoor play. 3. At no time did staff intervene to redirect children to a safer way to utilize the outdoor play structure.”

8VAC20-780-550-P

“Based on record review, the center failed to ensure that the center shall maintain a written record of children's serious and minor injuries which contain all of the required elements. Evidence: 1. A review of seven (7) injury reports for April 2022 found the following required information lacking: a. Three reports lacked a parent signature or second staff signature; b. Two reports lacked documentation of the method of parent notification; c. One report lacked documentation of any future action to prevent recurrence of the injury.”

8VAC20-780-500-A

“Based on observation, the center failed to ensure that children's hands will be washed with soap and running water or disposable wipes before eating snacks. Evidence: 1. Three children's hands were not washed with soap and water or a disposable wipe before being given a glass of milk at approximately 5:49 pm. a. Milk was offered to the children immediately after coming inside from outdoor play.”

8VAC20-780-430-B

“Based on observation and equipment review, the center failed to ensure that equipment available shall be age and stage appropriate for the children. Evidence: 1. The outdoor play structure contained a label stating: "This play equipment is designed for children 5 - 12 years old." a. Child 2, age four years, was observed playing on this structure from approximately 5:10 pm - 5:45 pm. b. Child 2 was observed losing his balance while climbing up the ladder at approximately 5:15 pm.”

8VAC20-780-40-D

“Based on review of the parent board, the center failed to ensure that the license shall be posted in a place conspicuous to the public (? 22.1-289.011 of the Code of Virginia). Evidence: 1. The current license was not posted on the parent board or anywhere in the facility. 2. Staff 1 confirmed that that current license was not posted.”

8VAC20-780-280-B

“Based on observation, the center failed to ensure that hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. The cabinet containing disinfecting chemicals was left open by staff at approximately 4:25 pm. a. Child 1, age 5 years, was observed standing in front of this cabinet and reviewing the contents of the cabinet during this time. 2. A container of hand sanitizer, with multiple warning's indicating the contents as hazardous, was observed sitting on one of the tables in the cafeteria when the inspector arrived. a. This bottle of hand sanitizer was later moved to another table. Both of these tables are located in the area of cafeteria utilized by children in the licensed program.”

8VAC20-780-80-A

“Based on record review and interview, the center failed to ensure that for each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: 1. The written attendance record did not list the time of arrival for children in care. 2. Staff 1 verified that arrival times had not been listed for children in care.”

8VAC20-780-550-P

“Based on record review and staff interviews, the center failed to ensure that the written record of children's serious injuries shall be written on the day of occurrence and contain all required elements. Evidence: 1. Child 1 obtained a serious injury on 02/14/2022 however, the injury report was not written until 02/16/2022. 2. The injury report for this injury lacked the following required information: a. A parent signature or second staff signature; b. The injury report indicated the injury occurred on 02/16/2022 however, the injury occurred on 02/14/2022 according to all staff interviewed; c. The injury report indicated the parent was notified by telephone call on 02/16/2022 however, staff interviews indicate the parent was notified in-person on 02/14/2022.”

8VAC20-770-60-C-2

“Based on record review and interview, the center failed to obtain a central registry finding within 30 days of employment for staff. Evidence: 1. Staff 1, hire date 10/15/2021, lacks the results of a central registry check. 2. Staff 2, hire date 10/12/2021, lacks the results of a central registry check. 3. Administrative staff confirmed that a central registry check had not been obtained for staff 1 and staff 2.”

8VAC20-780-160-A

“Based on record review and interview, the center failed to ensure that each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. Evidence: 1. Staff 1, hire date 10/15/2021, lacks documentation of a TB screening. 2. Administrative staff confirmed that a TB screening was not on file for staff 1.”

8VAC20-780-40-D

“Based on review, the center failed to ensure that the license shall be posted in a place conspicuous to the public. Evidence: 1. The facility failed to post the current license issued by the Virginia Department of Social Services with effective dates of 04/08/2020 - 04/07/2022. a. The facility had posted the license that expired on 04/07/2020.”

8VAC20-780-60-A

“Based on record review, the center failed to ensure that children's records contain all of the required elements. Evidence: 1. The enrollment record for child 2 lacked the following required information: a. The work phone number for one parent's place of employment; b. The first date of attendance. 2. The enrollment record for child 1 lacked the following required information: a. The name, address and phone number of a second emergency contact; b. The first date of attendance.”

8VAC20-780-80-A

“Based on record review, the center failed to ensure that for each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: 1. The attendance sheet lacked the time and departure of children in care. 2. The parent sign-in sheet, which serves as an additional attendance record, did not contain the correct days and month. a. The parent sign-in sheet in use was incorrectly marked for April 2022 rather than the correct month of March 2022. b. Parent's of children in care had been signing in since March 1, 2022 on a sign-in sheet for April 2022.”

8VAC20-780-240-A

“Based on record review and interview, the center failed to ensure that staff complete the Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Evidence: 1. Staff 1, hire date 10/15/2021, has not completed the ten-hour Virginia Preservice Orientation training within 90 days of hire. a. Administrative staff confirmed that staff 1 had not completed this training.”

8VAC20-780-540-C

“Based on observation the center failed to ensure that the required first aid kit shall include all required elements. Evidence: The first aid kit lacked band-aids.”

8VAC20-780-540-E

“Based on review, the center failed to ensure that there was one working, battery-operated radio in each building used by children. Evidence: The battery operated radio was not working as the batteries had expired.”

8VAC20-820-120-E-2

“Based on review, the center failed to post the findings of the most recent inspection of the facility. Evidence: 1. The findings from the most recent inspection, conducted 03/04/2020, were not posted.”

8VAC20-790-600-D-2

“Based on record review and interview, the center failed to ensure that staff have current certification in first aid appropriate to the ages of children in care. Evidence: 1. Staff 1, hire date 10/15/2021, lacks certification in First Aid. a. Administrative staff confirmed that staff 1 did not have First Aid certification.”

8VAC20-790-600-D-1

“Based on record review and interview, the center failed to ensure that staff have current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. Evidence: 1. Staff 1, hire date 10/15/2021, lacks certification in CPR. a. Administrative staff confirmed that staff 1 did not have CPR certification.”

8VAC20-780-550-P

“Based on record review and staff interviews, the center failed to ensure that the written record of children's serious injuries shall be written on the day of occurrence and contain all required elements. Evidence: 1. Child 1 obtained a serious injury on 02/14/2022 however, the injury report was not written until 02/16/2022. 2. The injury report for this injury lacked the following required information: a. A parent signature or second staff signature; b. The injury report indicated the injury occurred on 02/16/2022 however, the injury occurred on 02/14/2022 according to all staff interviewed; c. The injury report indicated the parent was notified by telephone call on 02/16/2022 however, staff interviews indicate the parent was notified in-person on 02/14/2022.”

8VAC20-770-60-C-2

“Based on record review and interview, the center failed to obtain a central registry finding within 30 days of employment for staff. Evidence: 1. Staff 1, hire date 10/15/2021, lacks the results of a central registry check. 2. Staff 2, hire date 10/12/2021, lacks the results of a central registry check. 3. Administrative staff confirmed that a central registry check had not been obtained for staff 1 and staff 2.”

8VAC20-780-160-A

“Based on record review and interview, the center failed to ensure that each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. Evidence: 1. Staff 1, hire date 10/15/2021, lacks documentation of a TB screening. 2. Administrative staff confirmed that a TB screening was not on file for staff 1.”

8VAC20-780-40-D

“Based on review, the center failed to ensure that the license shall be posted in a place conspicuous to the public. Evidence: 1. The facility failed to post the current license issued by the Virginia Department of Social Services with effective dates of 04/08/2020 - 04/07/2022. a. The facility had posted the license that expired on 04/07/2020.”

8VAC20-780-60-A

“Based on record review, the center failed to ensure that children's records contain all of the required elements. Evidence: 1. The enrollment record for child 2 lacked the following required information: a. The work phone number for one parent's place of employment; b. The first date of attendance. 2. The enrollment record for child 1 lacked the following required information: a. The name, address and phone number of a second emergency contact; b. The first date of attendance.”

8VAC20-780-80-A

“Based on record review, the center failed to ensure that for each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: 1. The attendance sheet lacked the time and departure of children in care. 2. The parent sign-in sheet, which serves as an additional attendance record, did not contain the correct days and month. a. The parent sign-in sheet in use was incorrectly marked for April 2022 rather than the correct month of March 2022. b. Parent's of children in care had been signing in since March 1, 2022 on a sign-in sheet for April 2022.”

8VAC20-780-240-A

“Based on record review and interview, the center failed to ensure that staff complete the Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Evidence: 1. Staff 1, hire date 10/15/2021, has not completed the ten-hour Virginia Preservice Orientation training within 90 days of hire. a. Administrative staff confirmed that staff 1 had not completed this training.”

8VAC20-780-540-C

“Based on observation the center failed to ensure that the required first aid kit shall include all required elements. Evidence: The first aid kit lacked band-aids.”

8VAC20-780-540-E

“Based on review, the center failed to ensure that there was one working, battery-operated radio in each building used by children. Evidence: The battery operated radio was not working as the batteries had expired.”

8VAC20-820-120-E-2

“Based on review, the center failed to post the findings of the most recent inspection of the facility. Evidence: 1. The findings from the most recent inspection, conducted 03/04/2020, were not posted.”

8VAC20-790-600-D-2

“Based on record review and interview, the center failed to ensure that staff have current certification in first aid appropriate to the ages of children in care. Evidence: 1. Staff 1, hire date 10/15/2021, lacks certification in First Aid. a. Administrative staff confirmed that staff 1 did not have First Aid certification.”

8VAC20-790-600-D-1

“Based on record review and interview, the center failed to ensure that staff have current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. Evidence: 1. Staff 1, hire date 10/15/2021, lacks certification in CPR. a. Administrative staff confirmed that staff 1 did not have CPR certification.”