YMCA School Age Child Care-Greenbrier Primary School

8VAC20-780-560-J

“Based on observation the center failed to ensure that tables are sanitized after snack. Evidence: Immediately after snack children engaged in play activities on the same tables they had been eating snack on without the tables first being sanitized.”

8VAC20-780-560-F

“Based on observation the center failed to ensure that the current menu is posted. Evidence: The current one week menu is not posted on the parent information board or any conspicuous location.”

8VAC20-780-340-B

“Based on interview the center failed to ensure that during the hours of operation one adult on the premises is in charge of the administration of the center. Evidence: 1. Staff #1 stated that she was not the person in charge of the center and that the Youth Director is only present once per month. a. Staff #1 stated that in the fall of 2023 her job title changed from site director to Lead and that her pay was decreased at that time.”

8VAC20-780-280-H

“Based on observation the center failed to ensure that purses are not stored in areas accessible to children in care. Evidence: Inside the teacher closet that was open and unlocked during the inspection there were teacher purses and backpacks accessible and within reach of children in care.”

8VAC20-780-280-B

“Based on observation the center failed to ensure that hazardous substances are kept in a locked place using a safe locking method that prevents access by children. If a key is used, the key shall not be accessible to the children. Evidence: The key to the cabinet where cleaning and sanitizing chemicals are stored is placed on the side of the cabinet held in place with a magnet that is within reach of children in care.”

8VAC20-780-40-M

“Based on record review and observation the center failed to maintain in a way that is accessible to all staff who work with children a current written list of all children's allergies documented in the allergy plan. Evidence: 1. There is not a allergy list available. However, Child #1 has information on file stating that the child has an allergy that required an injection. There is no allergy plan available. 2. Child #2 had documented allergies however, there is not a allergy list with the allergy plan available.”

8VAC20-780-550-A

“Based on review of the emergency preparedness plan the center failed to ensure that the plan addresses staff responsibility and facility readiness with respect to emergency evacuation and relocation, shelter-in-place and lockdown. Evidence: The names of the responsible persons listed in the available written emergency preparedness plan are either no longer employed by the center agency or are no longer present at the center.”

8VAC20-790-530-C

“Based on observation and documentation review the center failed to maintain hard copy of attendance. Evidence: There is not a hard copy of attendance available for review today.”

8VAC20-780-70

“Based on observation and interview the center failed to ensure that emergency contact for each staff is kept at the center. Evidence: 1 ? There is no emergency contact information at the center for Staff #1. 2 ? Staff #1 stated that he was aware that his emergency card was not present at the center. a. Staff #1 further stated that he began overseeing this location two weeks ago and was present during the inspection.”

8VAC20-780-140-A

“Based on record review and interview the center failed to ensure each child has physical examination as required. Evidence: 1 ? The record for Child #1 does not contain a hard copy or digital copy of any physical examination. a. Child #1 has a documented date of enrollment as September 6, 2022. 2 ? Staff #1 confirmed that the center did not have the required physical report in hard copy or digital form.”

8VAC20-780-340-F

“Based on observation the center failed to ensure that children under ten years old always are within actual sight and sound supervision of staff. 1 ? Staff #2 was observed leaving nine children in care when he left the room to open the door for arriving parents. Once Staff #2 was standing, holding the door open he was no longer within the classroom and could not see all the children in care inside the child care room. a. The children present ranged in age from five through eight years. b. Staff # 2 was observed leaving the child care room no less than four times. 2 ? Staff #3 left three children unattended on the kindergarten playground after leaving the playground with nine of the 12 children for which she was responsible. a. Staff #3 could not visually see nor hear the activity on the playground from where she was standing with other nine children. b. Staff #3 and nine children lined up and standing approximately 60 feet away from the gate that leads to the playground. The gate is located at the corner of the building. The playground sits behind and beyond the building. One by one, with a brief wait time between appearances, each of the three children walked through the gate and joined group that was lineup and waiting to go inside. 3 - While on the playground with 30 children it was impossible for Staff #4 to maintain sight and sound of all 30 children due to size and shape of the outside play space. The play space is in the shape of a backwards ?L?. a. Staff #4 was observed moving around the space to meet the needs of the children as the need to move arose. The movements meant that while attending to children on the left side of playground no one was supervising children on the right side of the playground.”

8VAC20-780-350-B-5

“Based on observation and interview the center failed to demonstrate that staff to child ratios are followed. Evidence: Upon arrival there were 30 children ranging in age from five to eight years old, lined up to go outside. Before going outside Staff #4 stated that he had 30 children in his group and was taking all 30 outside without any additional staff. The number of children in this group would require an additional staff to meet the required ratio of one staff to 18 children for this age group.”

8VAC20-780-540-E

“Based on observation and interview the center failed to ensure that there was a working battery operated radio in the building. Evidence 1 - There was not a battery operated radio available during the inspection. 2 - Staff #1 confirmed that there was not a battery operated radio available during the inspection.”

8VAC20-780-140-A

“Based on record review and interview the center failed to obtain documentation that each child has had a physical examination. Evidence: 1 - There is not any documentation of any physical examinations were obtained for any of the 50 children in care during the inspection. 2 - Staff #1 confirmed that she did not have access to the documentation of physical examinations for any of the children in care during the inspection.”

8VAC20-780-80-A

“Based on record review and interview the center failed to ensure that for each group of children a written record of daily attendance that documents the arrival and departure of each child as it occurs is maintained. Evidence: 1 - Upon request the center was not able to provide a written or digital account of the children present for care today. 2 - Staff #1 confirmed that she did not have access to list of children as they arrive and leave.”

8VAC20-780-60-A

“Based on record review and interview the center failed to maintain and keep at the center a separate record for each child enrolled. Evidence: 1 - There was not any record available for review during the inspection for Child #"s 1, 2 and 3. 2 - Seven out of seven children's records reviewed did not contain documentation of first day of attendance. 3 - Staff #1 confirmed that the children's records information including first date of attendance and any record information for Child #'s 1, 2 and 3 were not available for review during the inspection.”

8VAC20-780-550-D

“Based on record review and interview the center failed to complete monthly practice evacuation drills as required. Evidence: 1 - There is not any documentation that a practice evacuation drill was conducted during the month of September 2022. 2 - Staff #1 did not have knowledge of a practice evacuation drill for the month of September 2022.”

8VAC20-780-130-A

“Based on record review and interview the center failed to obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: 1 - There is not any documentation of any immunizations were obtained for any of the 50 children in care during the inspection. 2 - Staff #1 confirmed that she did not have access to the documentation of immunization records for any of the children in care during the inspection.”

8VAC20-780-280-B

“Based on observation the center failed to ensure that hazardous substances are kept in a locked place. Evidence: 1 - There were containers of surface spray sanitizer, germicidal cleaner and germicidal detergent in unlocked cabinet and within reach of children in care. The labels read: keep out of reach of children and danger. a. The cabinet doors were standing open and the chemicals accessible for the majority of the inspection. 2 - Staff #1 confirmed that the cabinet is not locked and there is no way to lock it.”

8VAC20-790-600-D-1

“Based on record review the vendor failed to ensure that all staff that work directly with children have cardiopulmonary resuscitation and first aid. Evidence: 1 - The record for staff 3 did not contain documentation that first aid or CPR training had been completed. a. Staff 3 had a documented date of hire as January 12, 2022.”

8VAC20-780-550-D

“Based on record review the center failed to implement a monthly practice evacuation drill. Evidence: There was not any documentation that evacuation drills were practiced from September 2021 through March 2022”

22.1-289.035-B-4

“Based on record review the center failed to ensure that background checks are obtained within required time frames. Evidence: 1 ? The record for staff 3 did not contain documentation of out-of-state background check as required based on information provided by the staff on the sworn disclosure statement. a. Staff 3 has a documented date of hire as January 12, 2022. b. Staff 3 was present providing direct to care to children during the inspection.”

8VAC20-780-560-F

“Based on observation the center failed to ensure that a menu listing foods to be served for meals and snacks during the current one-week is posted. Evidence: The posted menu was dated for the month of March.”

8VAC20-780-60-A

“Based on record review the center failed to ensure that a record is maintained for each child as required. Evidence: 1 ? The record for child 1 and 2 contain only emergency contact information. 2 ? There is not any required child record information for child 4. 3 ? These children were present for care on the day of the inspection.”

8VAC20-780-70

“Based on record review the center failed to ensure that staff records are maintained as required. Evidence: 1 ? There was not any documentation at the center, of name, address, verification of age requirement, job title, and date of employment or volunteering; and name, address, and telephone number of a person to be notified in an emergency, for staff 4. 2 - The record for staff 2 did not contain documentation of education. Additionally, the documentation of program leader qualifications is incomplete. 3 ?The record for staff 3 did not contain any documentation of orientation or education/training for the position of program leader indicated in the file.”

8VAC20-770-60-B

“Based on record review the center failed to ensure that sworn statement or affirmation is obtained within required time frames. Evidence: The record for staff 5 did not contain any documentation of sworn statement or affirmation on file. Staff 5 has a documented date of hire as September 20, 2018.”

8VAC20-780-240-A

“Based on record review the center failed to ensure that the Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Evidence: The record for staff 3 did not contain documentation of completion of the required orientation course. Staff 3 has a documented date of hire as January 12, 2022.”

8VAC20-780-540-E

“Based on observation the center failed to maintain emergency equipment as required. Evidence: 1 - There was not a battery operated flashlight available during the inspection. 2 - There was not a battery operated radio available during the inspection.”

8VAC20-780-550-C

“Based on observation the center failed to maintain the first aid kit as required. The first aid kit provided did not contain tape, scissors, tweezers or thermometer.”

8VAC20-790-600-D-1

“Based on record review the vendor failed to ensure that all staff that work directly with children have cardiopulmonary resuscitation and first aid. Evidence: 1 - The record for staff 3 did not contain documentation that first aid or CPR training had been completed. a. Staff 3 had a documented date of hire as January 12, 2022.”

8VAC20-780-550-D

“Based on record review the center failed to implement a monthly practice evacuation drill. Evidence: There was not any documentation that evacuation drills were practiced from September 2021 through March 2022”

22.1-289.035-B-4

“Based on record review the center failed to ensure that background checks are obtained within required time frames. Evidence: 1 ? The record for staff 3 did not contain documentation of out-of-state background check as required based on information provided by the staff on the sworn disclosure statement. a. Staff 3 has a documented date of hire as January 12, 2022. b. Staff 3 was present providing direct to care to children during the inspection.”

8VAC20-780-560-F

“Based on observation the center failed to ensure that a menu listing foods to be served for meals and snacks during the current one-week is posted. Evidence: The posted menu was dated for the month of March.”

8VAC20-780-60-A

“Based on record review the center failed to ensure that a record is maintained for each child as required. Evidence: 1 ? The record for child 1 and 2 contain only emergency contact information. 2 ? There is not any required child record information for child 4. 3 ? These children were present for care on the day of the inspection.”

8VAC20-780-70

“Based on record review the center failed to ensure that staff records are maintained as required. Evidence: 1 ? There was not any documentation at the center, of name, address, verification of age requirement, job title, and date of employment or volunteering; and name, address, and telephone number of a person to be notified in an emergency, for staff 4. 2 - The record for staff 2 did not contain documentation of education. Additionally, the documentation of program leader qualifications is incomplete. 3 ?The record for staff 3 did not contain any documentation of orientation or education/training for the position of program leader indicated in the file.”

8VAC20-770-60-B

“Based on record review the center failed to ensure that sworn statement or affirmation is obtained within required time frames. Evidence: The record for staff 5 did not contain any documentation of sworn statement or affirmation on file. Staff 5 has a documented date of hire as September 20, 2018.”

8VAC20-780-240-A

“Based on record review the center failed to ensure that the Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Evidence: The record for staff 3 did not contain documentation of completion of the required orientation course. Staff 3 has a documented date of hire as January 12, 2022.”

8VAC20-780-540-E

“Based on observation the center failed to maintain emergency equipment as required. Evidence: 1 - There was not a battery operated flashlight available during the inspection. 2 - There was not a battery operated radio available during the inspection.”

8VAC20-780-550-C

“Based on observation the center failed to maintain the first aid kit as required. The first aid kit provided did not contain tape, scissors, tweezers or thermometer.”