YMCA of South Hampton Roads-G W Carver Intermediate School

8VAC20-780-160-C

“At least every two years from the date of the first initial screening or testing, staff members shall obtain and submit the results of a follow-up tuberculosis screening as stated in subsection B of this section. An updated TB screening has not been obtained for staff 1. The most recent screening for tuberculosis was conducted more than three years ago.”

8VAC20-780-540-C

“Repeat Violation The required first aid kit shall include all required elements. The first aid kit lacked a second triangular bandage.”

8VAC20-780-340-A

“When staff are supervising children, they shall always ensure their care, protection, and guidance. The three staff present did not provide any redirection or engagement with multiple children who were observed running around the trash cans chasing each other. A different group of children was observed standing between the wall and tables pushing and head butting each other. Other children were observed throwing toys on the floor and pulling each other off of the cafeteria chairs. During this time staff 2 walked by these groups of children multiple times without providing any redirector or offering an activity.”

8VAC20-780-560-J

“Tables shall be sanitized after each use for feeding. Staff 2 did not follow required sanitizing procedures for tables after completion of afternoon snack/dinner. Staff 2 used the same cloth towel to immediately wipe each table after spraying the disinfectant spray.”

22.1-289.035-A

“All employees shall undergo a background check in accordance with subsection B prior to employment and every five years thereafter. The most recent criminal record check and central registry check for staff 1 was completed more than five years from the date of the inspection. Staff 1 was working in the licensed program during the inspection.”

8VAC20-780-140-A

“Each child shall have a physical examination by or under the direction of a physician before the child's attendance or within 30 days after the first day of attendance. Documentation of a physical exam was not on file for child 1. Child 1 was in care during the inspection and has been enrolled in the program for more than eight months.”

22.1-289.035-B-3

“Authorize the child day center to obtain a copy of the results of a search of the central registry maintained pursuant to ? 63.2-1515 for any founded complaint of child abuse or neglect against him. The central registry shall be requested prior to employment. 1. The central registry check for staff 1 was requested approximately 4 weeks after the first day of employment. Staff 1 was observed working in the licensed program during the inspection. 2. The central registry check for staff 3 was requested after the first day of employment. Staff 3 was observed working in the licensed program during the inspection.”

8VAC20-780-90-A

“A written agreement between the parent and the center shall be in each child's record by the first day of the child's attendance. There was no written agreement on file for child 1. Child 1 was in care during the inspection.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain all required elements. 1. The enrollment record for child 1 lacked the following required information: a. Work phone number and place of employment for each parent; b. Name and phone number of child's physician; c. Name, address and phone number for a second emergency contact; d. Names of persons authorized to pick up the child; e. Allergies and intolerance to medication or any other substances; f. First date of attendance. 2. Child 2 lacked a written care plan, from the child's physician, for a diagnosed food allergy.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Documentation of required immunizations was not on file for child 1 and child 3.”

8VAC20-780-550-H

“The center shall maintain a record of the dates of the practice drills for one year. There was no written documentation of emergency practice drills for the months of January - June of 2025.”

8VAC20-780-240-A

“The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Staff 2, who has been employed for 7 months, has not completed the he Virginia Department of Education-sponsored orientation course.”

8VAC20-780-540-C

“The required first aid kits shall include all required elements. The first aid kit lacked a thermometer and a second triangular bandage.”

22.1-289.011-F

“Repeat Violation The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises. The findings of the most recent monitoring inspection, conducted on 02/18/2025, were not posted on the facility parent board.”

22.1-289.035-B-2

“The child day center shall obtain a copy of the results of a fingerprint background check prior to employment and contact with children. Staff 1, who was caring for children during the inspection, does not have the results of a fingerprint background check on file. Staff 1 has been employed for approximately one month.”

8VAC20-790-600-D-2

“All staff who work directly with children shall have within 90 days of the date of employment current certification in first aid appropriate to the ages of children in care. Staff 1, who has been employed for more than 7 months, lacks current certification in first aid.”

8VAC20-790-600-D-1

“All staff who work directly with children shall have within 90 days of the date of employment current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. Staff 1, who has been employed for more than 7 months, lacks current certification in CPR.”

8VAC20-790-530-C

“For each group children, the vendor shall maintain a written hard copy record of daily attendance that documents the arrival and departure of each child in care as it occurs. The facility was not using the written attendance sheet to document children's attendance.”

22.1-289.035-B-3

“Authorize the child day center to obtain a copy of the results of a search of the central registry maintained pursuant to ? 63.2-1515 for any founded complaint of child abuse or neglect against him. The central registry shall be requested prior to employment. 1. The central registry check for staff 1 was requested approximately 4 weeks after the first day of employment. Staff 1 was observed working in the licensed program during the inspection. 2. The central registry check for staff 3 was requested after the first day of employment. Staff 3 was observed working in the licensed program during the inspection.”

8VAC20-780-90-A

“A written agreement between the parent and the center shall be in each child's record by the first day of the child's attendance. There was no written agreement on file for child 1. Child 1 was in care during the inspection.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain all required elements. 1. The enrollment record for child 1 lacked the following required information: a. Work phone number and place of employment for each parent; b. Name and phone number of child's physician; c. Name, address and phone number for a second emergency contact; d. Names of persons authorized to pick up the child; e. Allergies and intolerance to medication or any other substances; f. First date of attendance. 2. Child 2 lacked a written care plan, from the child's physician, for a diagnosed food allergy.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Documentation of required immunizations was not on file for child 1 and child 3.”

8VAC20-780-550-H

“The center shall maintain a record of the dates of the practice drills for one year. There was no written documentation of emergency practice drills for the months of January - June of 2025.”

8VAC20-780-240-A

“The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Staff 2, who has been employed for 7 months, has not completed the he Virginia Department of Education-sponsored orientation course.”

8VAC20-780-540-C

“The required first aid kits shall include all required elements. The first aid kit lacked a thermometer and a second triangular bandage.”

22.1-289.011-F

“Repeat Violation The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises. The findings of the most recent monitoring inspection, conducted on 02/18/2025, were not posted on the facility parent board.”

22.1-289.035-B-2

“The child day center shall obtain a copy of the results of a fingerprint background check prior to employment and contact with children. Staff 1, who was caring for children during the inspection, does not have the results of a fingerprint background check on file. Staff 1 has been employed for approximately one month.”

8VAC20-790-600-D-2

“All staff who work directly with children shall have within 90 days of the date of employment current certification in first aid appropriate to the ages of children in care. Staff 1, who has been employed for more than 7 months, lacks current certification in first aid.”

8VAC20-790-600-D-1

“All staff who work directly with children shall have within 90 days of the date of employment current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. Staff 1, who has been employed for more than 7 months, lacks current certification in CPR.”

8VAC20-790-530-C

“For each group children, the vendor shall maintain a written hard copy record of daily attendance that documents the arrival and departure of each child in care as it occurs. The facility was not using the written attendance sheet to document children's attendance.”

8VAC20-780-160-C

“At least every two years from the date of the first initial screening or testing, staff members shall obtain and submit the results of a follow-up tuberculosis screening as stated in subsection B of this section. The most recent TB screening for staff 1 was completed more than two years from the date of the inspection.”

8VAC20-780-550-I

“A 911 or local dial number for police, fire and emergency medical services and the number of the regional poison control center shall be posted in a visible place at each telephone. None of the required emergency phone numbers were posted anywhere in the area used by the licensed program.”

22.1-289.011-F

“The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises. The license and inspection documents were not posted in any of the areas utilized by the licensed program.”

8VAC20-780-160-C

“At least every two years from the date of the first initial screening or testing, staff members shall obtain and submit the results of a follow-up tuberculosis screening as stated in subsection B of this section. The most recent TB screening for staff 1 was completed more than two years from the date of the inspection.”

8VAC20-780-550-I

“A 911 or local dial number for police, fire and emergency medical services and the number of the regional poison control center shall be posted in a visible place at each telephone. None of the required emergency phone numbers were posted anywhere in the area used by the licensed program.”

22.1-289.011-F

“The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises. The license and inspection documents were not posted in any of the areas utilized by the licensed program.”

8VAC20-780-160-A

“Documentation of the tuberculosis screening shall be submitted at the time of employment and shall have been completed within the last 30 calendar days of the date of employment. The tuberculosis screening for staff 1 was completed more than 30 days after the first date of employment.”

8VAC20-780-160-A

“Documentation of the tuberculosis screening shall be submitted at the time of employment and shall have been completed within the last 30 calendar days of the date of employment. The tuberculosis screening for staff 1 was completed more than 30 days after the first date of employment.”

8VAC20-780-40-M

“Based on record review and interview, the center failed to maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions. Evidence: 1. The allergy list, maintained in a confidential place, did not list all of the children in care with diagnosed food allergies and food sensitivities. a. Written enrollment records indicated that child 1 had diagnosed food allergies and that child 2 had a food sensitivity. 2. Staff 1 acknowledged that these food allergies and sensitivities were not included on the food allergy list.”

8VAC20-780-160-A

“Based on record review and interview, the center failed to ensure that each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. The documentation of the screening shall have been completed within the last 30 calendar days of the date of employment. Evidence: 1. Staff 2, hire date 12/04/2023, lacks documentation of a TB screening. a. Administrative staff confirmed that a TB screening was not on file for staff 2. 2. The TB screening for staff 1 was completed on 01/30/2024, which is more than 30 days prior to her hire date of 03/04/2024.”

8VAC20-770-60-C-2

“Based on record review and interview, the center failed to obtain for each staff a central registry finding within 30 days of employment. Evidence: 1. Staff 2, hire date 12/04/2023, lacks the results of a central registry finding. a. Staff 2 was observed working in the licensed program during the on-site inspection which took place on 04/09/2024. 2. Administrative staff confirmed that a central registry finding was not available for staff 2.”

8VAC20-780-70

“Based on record review and interview, the center failed to ensure that staff records contain all of the required elements. Evidence: 1. The name, address and phone number of a person to notified in an emergency, which shall be kept at the center, was not available for staff 1. a. Staff 1 was present and observed caring for children during the inspection on 04/09/2024. b. Administrative staff confirmed that staff 1 had not completed an emergency contact sheet. 2. The employment files for staff 1 and staff 2 indicate a job title of program leader however, there is no written documentation on file to demonstrate how they meet the qualifications for program leader. 3. The employment file for staff 1 lacks documentation that she completed orientation training as required within seven days of employment. 4. The hire date for staff 1 is listed as 03/04/2024 in her employment file however, administrative staff stated that this date was not accurate as she began employment on 12/04/2023. a. Administrative staff was not able to provide any written documentation of an accurate hire date for staff 1 beyond the documentation in the employment record.”

8VAC20-770-60-B

“Based on record review and interview, the center failed to ensure that a staff person must not be employed until the agency or home has the person's completed sworn statement or affirmation. Evidence: 1. Staff 2, hire date 12/04/2023, lacked a completed sworn statement or affirmation. a. Staff 2 was observed working with children in the licensed program during the inspection on 04/09/2024. 2. Administrative staff confirmed that a completed sworn statement or affirmation was not on file for staff 2.”

8VAC20-780-240-A

“Based on record review and interview, the center failed to ensure that staff complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: 1. Staff 2, hire date 12/04/2023, lacks documentation of completion of Virginia Department of Education sponsored orientation course. 2. Administrative staff confirmed documentation was not on file to demonstrate that staff 2 had completed this training course.”

8VAC20-780-350-C

“Based on staff interview and record review, the center failed to ensure that when children are in ongoing mixed age groups, the staff-to-children ratio and group size applicable to the youngest child in the group shall apply to the entire group. *School age eligible up to 9 years - 1:18; *9 years through 12 years - 1:20. Evidence: 1. The written attendance record indicates that staff 3 was alone with 30 children, ages 5 years - 11 years when the program opened at 2:00pm. a. 2 staff were needed to meet the required ratio of 1:18. 2. The written attendance record indicates that staff 3 was alone with 47 children, ages 5 years - 11 years, at 3:00 pm. a. Staff 3 stated that a second staff, staff 1, arrived at 3:15 pm. b. Staff 1 confirmed she arrived at 3:15 pm and verified that staff 3 was alone with the children when she arrived. c. 3 staff were needed to meet the required ratio of 1:18. 3. When the inspector arrived at 3:45 pm, staff 1 and staff 3 were caring for 42 children, ages 5 years - 11 years. a. 3 staff were needed to meet the required ratio of 1:18. a. A third staff, staff 2, arrived at the same time as the inspector and opened the door for the inspector to enter the program. 4. Staff 3, who is the program director, confirmed that she had been alone with the children until staff 1 arrived at 3:15 pm. a. Staff 3 confirmed that staff 3 arrived at the same time as the inspector.”

8VAC20-780-540-E

“Based on observation, the center failed to ensure there was one working battery-operated radio in each building used by children. Evidence: 1. The battery- operated radio was not working during the inspection. 2. Both the inspector and the program director attempted to turn on the radio with no success.”

8VAC20-780-60-A

“Based on record review and interview, the center failed to ensure that children's records contain all of the required elements. Evidence: 1. The enrollment record for child 3 lacked a physician written allergy care plan for multiple diagnosed food allergies. a. Administrative staff confirmed that there was no physician written allergy care plan for child 3.”

8VAC20-780-40-M

“Based on record review and interview, the center failed to maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions. Evidence: 1. The allergy list, maintained in a confidential place, did not list all of the children in care with diagnosed food allergies and food sensitivities. a. Written enrollment records indicated that child 1 had diagnosed food allergies and that child 2 had a food sensitivity. 2. Staff 1 acknowledged that these food allergies and sensitivities were not included on the food allergy list.”

8VAC20-780-160-A

“Based on record review and interview, the center failed to ensure that each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. The documentation of the screening shall have been completed within the last 30 calendar days of the date of employment. Evidence: 1. Staff 2, hire date 12/04/2023, lacks documentation of a TB screening. a. Administrative staff confirmed that a TB screening was not on file for staff 2. 2. The TB screening for staff 1 was completed on 01/30/2024, which is more than 30 days prior to her hire date of 03/04/2024.”

8VAC20-770-60-C-2

“Based on record review and interview, the center failed to obtain for each staff a central registry finding within 30 days of employment. Evidence: 1. Staff 2, hire date 12/04/2023, lacks the results of a central registry finding. a. Staff 2 was observed working in the licensed program during the on-site inspection which took place on 04/09/2024. 2. Administrative staff confirmed that a central registry finding was not available for staff 2.”

8VAC20-780-70

“Based on record review and interview, the center failed to ensure that staff records contain all of the required elements. Evidence: 1. The name, address and phone number of a person to notified in an emergency, which shall be kept at the center, was not available for staff 1. a. Staff 1 was present and observed caring for children during the inspection on 04/09/2024. b. Administrative staff confirmed that staff 1 had not completed an emergency contact sheet. 2. The employment files for staff 1 and staff 2 indicate a job title of program leader however, there is no written documentation on file to demonstrate how they meet the qualifications for program leader. 3. The employment file for staff 1 lacks documentation that she completed orientation training as required within seven days of employment. 4. The hire date for staff 1 is listed as 03/04/2024 in her employment file however, administrative staff stated that this date was not accurate as she began employment on 12/04/2023. a. Administrative staff was not able to provide any written documentation of an accurate hire date for staff 1 beyond the documentation in the employment record.”

8VAC20-770-60-B

“Based on record review and interview, the center failed to ensure that a staff person must not be employed until the agency or home has the person's completed sworn statement or affirmation. Evidence: 1. Staff 2, hire date 12/04/2023, lacked a completed sworn statement or affirmation. a. Staff 2 was observed working with children in the licensed program during the inspection on 04/09/2024. 2. Administrative staff confirmed that a completed sworn statement or affirmation was not on file for staff 2.”

8VAC20-780-240-A

“Based on record review and interview, the center failed to ensure that staff complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: 1. Staff 2, hire date 12/04/2023, lacks documentation of completion of Virginia Department of Education sponsored orientation course. 2. Administrative staff confirmed documentation was not on file to demonstrate that staff 2 had completed this training course.”

8VAC20-780-350-C

“Based on staff interview and record review, the center failed to ensure that when children are in ongoing mixed age groups, the staff-to-children ratio and group size applicable to the youngest child in the group shall apply to the entire group. *School age eligible up to 9 years - 1:18; *9 years through 12 years - 1:20. Evidence: 1. The written attendance record indicates that staff 3 was alone with 30 children, ages 5 years - 11 years when the program opened at 2:00pm. a. 2 staff were needed to meet the required ratio of 1:18. 2. The written attendance record indicates that staff 3 was alone with 47 children, ages 5 years - 11 years, at 3:00 pm. a. Staff 3 stated that a second staff, staff 1, arrived at 3:15 pm. b. Staff 1 confirmed she arrived at 3:15 pm and verified that staff 3 was alone with the children when she arrived. c. 3 staff were needed to meet the required ratio of 1:18. 3. When the inspector arrived at 3:45 pm, staff 1 and staff 3 were caring for 42 children, ages 5 years - 11 years. a. 3 staff were needed to meet the required ratio of 1:18. a. A third staff, staff 2, arrived at the same time as the inspector and opened the door for the inspector to enter the program. 4. Staff 3, who is the program director, confirmed that she had been alone with the children until staff 1 arrived at 3:15 pm. a. Staff 3 confirmed that staff 3 arrived at the same time as the inspector.”

8VAC20-780-540-E

“Based on observation, the center failed to ensure there was one working battery-operated radio in each building used by children. Evidence: 1. The battery- operated radio was not working during the inspection. 2. Both the inspector and the program director attempted to turn on the radio with no success.”

8VAC20-780-60-A

“Based on record review and interview, the center failed to ensure that children's records contain all of the required elements. Evidence: 1. The enrollment record for child 3 lacked a physician written allergy care plan for multiple diagnosed food allergies. a. Administrative staff confirmed that there was no physician written allergy care plan for child 3.”

8VAC20-790-600-D-2

“Based on record review and interview, the vendor failed to ensure that staff obtain current certification in first aid appropriate to the ages of children in care within 90 days of the date of employment. Evidence: 1. Staff 1, hire date 09/13/2022, lacks certification in first aid. 2. Staff 1 confirmed that he had not completed this certification.”

8VAC20-790-600-D-1

“Based on record review and interview, the vendor failed to ensure that staff obtain current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care within 90 days of the date of employment. Evidence: 1. Staff 1, hire date 09/13/2022, lacks certification in CPR. 2. Staff 1 confirmed that he had not completed this certification.”

8VAC20-820-120-E-2

“Based on observation, the center failed to ensure that the findings of the most recent inspection of the facility were posted. Evidence: The findings from the most recent monitoring inspection on 11/30/2022 were not posted.”

8VAC20-820-120-E-1

“Based on observation, the center failed to ensure that the most recently issued license was posted on the premises. Evidence: The current license was not posted.”

8VAC20-780-140-A

“Based on record review, the center failed to ensure that each child shall have a physical examination by or under the direction of a physician before the child's attendance or within 30 days after the first day of attendance. Evidence: 1. Child 1, enrollment date 09/06/2022, lacked documentation of a physical exam. 2. Administrative staff confirmed that a physical was not on file for child 1.”

8VAC20-780-70

“Based on record review, the center failed to maintain the name, address and telephone number of a person to be notified in an emergency which shall be kept at the center. Evidence: There was no emergency contact on file, at the site for staff 1.”

8VAC20-780-80-A

“Based on record review and interview, the center failed to ensure that for each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: 1. Attendance documentation had not been completed for 25 of 30 total children in care. 2. All staff verified that the attendance record had not been completed for all children in care.”

8VAC20-780-550-P

“Based on review, the center failed to ensure that the written record of children's minor injuries shall include all of the required information. Evidence: 1. 3 of 3 injury reports reviewed lacked written documentation of time and method of parent notification. 2. 2 of 3 injury reports reviewed lacked a parent or second staff signature. 3. 3 of 3 injury reports reviewed lacked written documentation of treatment received.”

8VAC20-780-60-A

“Based on record review, the center failed to ensure that children's records contain all of the required elements. Evidence: 1. Enrollment records were not available for child 1 and child 2 who were in care during the inspection. 2. Administrative staff verified that enrollment records were not on file for these children.”