Y School Age Program at Brookside Primary School

Regulation 5.34: The Program Administrator and the Site Director shall annually complete at least a minimum of twelve clock hours of Professional Development Activities which may be applied toward their Individual Professional Development Plan (IPDP) or equivalent excluding any additionally required training for Specialized Child Care or First Aid and CPR.

“This is a repeat citation of this violation due to failure to complete the required corrective action for the initial violation that was cited on 6/8/2026. The Program Administrator did not submit the completed training certificates by the required due date of 7/15/2026 to the Division. A follow-up email was sent on 7/27/2026 and received no response. Corrective Action: The Program Administrator must immediately complete six (6) hours of professional development training. Submit the completed training certificates to Northern Lights and send submission confirmation to the licensor no later than 8/14/2026. Continued non-compliance to this rule will result in further regulatory action.”

Correction date in the state record: Aug 4, 2026

Regulation 5.35: The Program Administrator or designee shall ensure a minimum of 8 hours of annual Professional Development Activities for new and returning Afterschool Child Care Program Staff related to the attainable goals defined in each Staff's Individual Professional Development Plan (IPDP). This training is in addition to any infant/child CPR certificate or recertification and First Aid training.

“This is a repeat citation of this violation due to failure to complete the required corrective action for the initial violation that was cited on 6/8/2026. The Program Administrator did not submit the completed training certificates by the required due date of 7/15/2026 to the Division. A follow-up email was sent on 7/27/2026 and received no response. Corrective Action: Two (2) staff members must immediately complete their professional development hours. Submit the completed training certificates to Northern Lights and send submission confirmation to the licensor no later than 8/14/2026. Continued non-compliance to this rule will result in further regulatory action. Status: Appeal Period.”

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“This is a repeat citation of this violation due to failure to complete the required corrective action for the initial violation that was cited on 6/8/2026. The Program Administrator did not send submission confirmation to Northern Lights by the required due date of 7/15/2026 to the Division. A follow-up email was sent on 7/27/2026 and received no response. Corrective Action: The Program Administrator must submit the completed training certificates to Northern Lights and send submission confirmation to the licensor no later than 8/14/2026. Continued non-compliance to this rule will result in further regulatory action. Status: Appeal Period.”

Regulation 5.34: The Program Administrator and the Site Director shall annually complete at least a minimum of twelve clock hours of Professional Development Activities which may be applied toward their Individual Professional Development Plan (IPDP) or equivalent excluding any additionally required training for Specialized Child Care or First Aid and CPR.

“The program administrator and the site director were missing professional development hours. The program administrator was asked on 6/9/2026 to provide documentation of completed professional development certificates for the program administrator and the site director by end of day on 6/11/2026. Documentation was not provided by the specified date. Corrective Action: The program administrator must complete six (6) hours and the site director must complete two and a half (2.5) hours of professional development. Submit the completed professional development certificates to Northern Lights and send submission confirmation to the licensor by 7/15/2026.”

Correction date in the state record: Aug 4, 2026

Regulation 4.14: The Licensee shall ensure that they and all Staff receive training and demonstrate understanding of their legal responsibilities regarding preventing and reporting suspected child abuse and neglect.

“One (1) staff member was missing Protecting Vermont's Children training. The program administrator was asked on 6/9/2026 to provide documentation of the completed training for the staff member by the end of day on 6/11/2026. Documentation was not provided by the specified date. This is a repeat violation last cited on 3/4/2020. Corrective Action: The staff member must complete Protecting Vermont's Children training. Submit the staff member's completed Protecting Vermont's Children certificate to Northern Lights and send submission confirmation to the licensor by 7/15/2026.”

Correction date in the state record: Jul 15, 2026

Regulation 5.35: The Program Administrator or designee shall ensure a minimum of 8 hours of annual Professional Development Activities for new and returning Afterschool Child Care Program Staff related to the attainable goals defined in each Staff's Individual Professional Development Plan (IPDP). This training is in addition to any infant/child CPR certificate or recertification and First Aid training.

“Two (2) staff members were missing professional development hours. The program administrator was asked on 6/9/2026 to provide documentation of completed professional development trainings by end of day on 6/11/2026. Documentation was not provided by the specified date. Corrective Action: The two (2) staff members must complete their professional development hours. Submit the completed professional development training certificates to Northern Lights and send submission confirmation to the licensor by 7/15/2026. Status: Appeal Period.”

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Four (4) staff members who have been employed at the program for more than six (6) months do not have complete and/or up to date BFIS quality and credential accounts. Documents that are missing include a high school transcript, CPR/First Aid, and professional development certificates. The missing documents were sent to the licensor after the visit; this violation was cited because these trainings were completed but not submitted to BFIS. This is separate from the violation cited for staff not completing training. This is a repeat violation and was previously cited on 6/6/2029 and 3/4/2020. Corrective Action: Submit the missing documents to Northern Lights at CCV so that they can be uploaded to BFIS and send the licensor confirmation of submission by 7/15/2026. Status: Appeal Period.”

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Upon review of the program's BFIS account a staff member had not completed fingerprinting. A fingerprint letter had been sent on 10/4/2024. Corrective Action: Submit staff member's fingerprint receipt to the licensor by Friday, 10/31/2025.”

Correction date in the state record: Nov 3, 2025

Regulation 11.2: There shall be a safe outdoor play area which provides a minimum of seventy-five (75) square feet of space per child. The play area shall include provision for shade and be fenced or otherwise separated from traffic and other hazards.

“During the visit, the majority of the playground surfacing was covered with thick ice. The children were not allowed to have outside play time due to the condition of the playground on the day of the visit. Staff A stated that there was no known plan to remedy the hazards presented by the ice, other than to bar access to the playground. Corrective Action: Immediately plan to address any and all safety issues which would prevent children from safely utilizing the outdoor play area and to ensure that children consistently have outdoor play time daily as required by regulation. Develop a system which will prompt staff to do a visual scan of the playground each day and address any safety hazards prior to children utilizing the playground. Include in the system; who will be responsible for doing the daily scan and who will be responsible for addressing any hazards (including but not limited to ice, lack of sufficient cushioning, broken or unsafe equipment, trash or other unsafe debris) present in a timely manner moving forward. If this system includes communication and follow-up with others, such as the school's maintenance department, include the details of this piece of the system.”

Correction date in the state record: Jun 19, 2025

Regulation 12.5: Hazardous substances shall be in their original container, stored separately and inaccessible to children.

“During the visit there were many bottles of toxic materials, including liquid bleach and kitchen cleansers, were stored under the kitchen sink. Their were no provisions to block access to the kitchen and the materials were not behind locked cabinet doors or placed out of reach of children. The kitchen is located directly off the cafeteria, which is the main licensed space for the program. Corrective Action: Immediately plan to make all toxic or hazardous materials inaccessible to children. This could be accomplished by blocking the entry to the kitchen or placing the materials in a locked cabinet or otherwise out of children's reach. Develop a system which prompts staff to do a visual scan of the licensed space and immediately accessible areas and to appropriately address any safety issues prior to children's arrival each day moving forward.”

Correction date in the state record: Jan 3, 2023

Regulation 9.1: Staff shall use positive methods of guidance that meet the individual needs of each child and encourage self-control, self-direction, self-esteem and cooperation including: * redirection * planning ahead to prevent problems * reinforcing and praising appropriate behavior * encouraging children to express their feelings and ideas instead of solving problems with force.

“On Monday, 6/21/2021, a 90+ degree weather day, staff took 7 children to the brook to sail the boats they made. Due to childcare liability insurance coverage, children could not go in the brook. Staff B stated that most children struggled with staying out of the water and required multiple reminders to stay out of the water. Staff A and B also stated that children didn't have an alternative activity option. Staff A and B took Child X, who had not started nor completed kindergarten and doesn't meet the definition of school age child, on this field trip which occurred in the morning of Child X's first day at this program. Staff A and B stated that Child X struggled with some directions and Staff B stated he seemed immature. After Staff A gave Child X a third reminder to back away from the water, Child X started to walk quickly towards the trailhead. Staff A told Child X to stop. When Child X didn't stop, Staff A told Child X that they would call the police and Child X's mother. Then, Staff B called the police. A Police Officer located Child X approximately 1.2 miles away. Child X had walked through heavy construction and crossed a railroad crossing. When the Police Officer approached Child X, Child X began to cry. Staff A, B, C, and D stated that the program has a policy to inform children that the police will be called. Bringing children on a field trip to engage in an activity near water and expecting children to watch the boat race by the edge of the brook without getting near the water on a 90-degree weather day, not providing alternative options for children who need it, and telling a young child with no previous history with the program that they would call the police on the child are not examples of positive guidance practices. Also, bringing a child on a field trip involving a water activity in the morning of a child's first day of care does not give staff time to know how best to guide the child's behavior to ensure the child's safety. This is cited as a serious violation as Child X achieved a distance of more than a mile from the program and had direct access to traffic that jeopardized Child X's safety. Corrective Action: Create a program improvement plan that identifies the supports and trainings provided to staff that create growth in the the areas identified in this regulation. Additionally the program shall adopt an alternative practice to replace telling a child the Police will be called on them. A parental notification letter shall be provided to families with children enrolled in camp the week of June 21st. Provide Licensor [name] with contact names and numbers for those families by the corrective action due date.”

Correction date in the state record: Aug 13, 2021

Regulation 18.50: The Licensee shall be responsible for compliance with these regulations and shall operate the Afterschool Child Care Program at all times within the terms and conditions of the license.

“Child X is five years old and has not yet completed Kindergarten.Child X does not meet the regulatory defintion of school age and should not have been enrolled at the program. The online enrollement form does not state that completion of Kindergarten is required. Child X was entered as entering first grade this fall in the registration drop box. Child X's parent was not aware of the completion of kindergarten requirement and was not contacted by the program to verify completion of Kindergarten. When the program enrolls a five year old they go by the information entered on the online registration form and do not have a system of verifying that they have completed Kindergarten. Corrective Action: The program will ensure that children enrolled in the program meet the definition of school age. Provide this licensor with steps taken to ensure compliance with this regulation.”

Correction date in the state record: Aug 13, 2021

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“A review of staff BFIS Quality and Credentialing Accounts reflected that 10 staff members have not submitted documents to verify their qualifications, 21 staff members have not submitted current certifications for pediatric first aid and infant and child CPR, and 23 staff members have not submitted documentation of completing the required Mandated Reporter Training. Corrective Action: Immediately plan to have all staff members submit all required documents to Northern Lights at CCV (NLCCV) with a cover letter. If you need assistance submitting documents to NLCCV, you may reach out to your NLCCV resource advisor, [name], at (802) 828-0621 or joanne.rouleau01@ccv.edu. Develop a system which will prompt staff members to submit all required documents to maintain up-to-date BFIS Quality and Credentialing accounts in a timely manner moving forward.”

Correction date in the state record: Dec 27, 2021

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“A review of staff BFIS Quality and Credentialing accounts reflected that 8 staff members had not yet submitted to fingerprinting after receiving the Fingerprinting Authorization Certificate from the Division. 4 of these staff members were present, working with the children, being left alone with children, and being counted in ratio Corrective Action: Immediately plan to have the 8 staff members submit to fingerprinting at a location designated by the division in the Fingerprinting Authorization Letter. Develop a system which will prompt you and/or your staff any any newly staff members to submit to fingerprinting in a timely manner moving forward.”

Correction date in the state record: Dec 27, 2021

Regulation 4.14: The Licensee shall ensure that they and all Staff receive training and demonstrate understanding of their legal responsibilities regarding preventing and reporting suspected child abuse and neglect.

“A review of staff BFIS Quality and Credentialing accounts and staff files reflected that 13 staff members had not yet completed the reuired Mandated Reporter Training. Corrective Action: Immediately plan to have all staff members complete the required Mandated Reporter Training. A link to the training can be found on the Child Develpment Divsion website, DCF.vermont.gov. Follow prompts for; Our Divisions, Childcare for Providers, Professional Development, required trainings. Develop a system which will prompt all newly hired staff to complete the required mandated reporter training in a timely manner moving forward.”

Correction date in the state record: Dec 27, 2021

Regulation 3.1: The Licensee shall be responsible for compliance with all state and federal laws pertaining to the safety and well-being of children in licensed care.

“A review of staff BFIS Quality and Credentialing accounts and staff files reflected that 14 of the 19 staff members had not completed certification in pediatric first aid and infant and child CPR, and/or had not remained currently certified. Corrective Action: Immediately plan to have all staff complete certifications in pediatric first aid and infant and child CPR. Develop a system which will prompt newly hired staff to complete these certifications within 3 months of hire and to attend a recertification training prior to the expiration of their certificates moving forward.”

Correction date in the state record: Dec 27, 2021

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“A review of staff BFIS Quality and Credentialing account and staff files reflected that 7 staff members had not yet completed an approved orientation training. Corrective Action: Immeidately plan to have all staff complete an approved orientation training. Develop a system which will prompt newly hired staff to complete an approved orientation training before being left alone with children and in a timely manner moving forward.”

Correction date in the state record: Dec 27, 2021

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“As of 06/06/2019, staff Quality & Credential accounts did not reflect current First Aid and CPR or annual professional development documentation. Program Administrator, [name], Director, [name] and Program Staff, Madison Dunbar and [name] did not have the necessary documentation for qualifications in their BFIS Q & C accounts. Corrective Action: Immediately plan to submit to Northern Lights at CCV, High School Diplomas, GED certificates, transcripts, and any other documentation that would qualify each staff member for her/his position title along with documentation reflecting current CPR and First Aid certification and annual professional development hours for all staff members. Create a system which will prompt you to submit all professional development, first aid and CPR and position qualifying documentation to Northern Lights at CCV within 6 months of hire and ongoing as necessary.”

Correction date in the state record: Jul 12, 2019

Regulation 12.14: Cushioning material which is absorbent shall be in place under climbers, slides, swings, or other structures which allow children to achieve a height of more than thirty inches. The depth of surfacing materials shall be appropriate to the height and use of the equipment as outlined by the Consumer Product Safety Commission's National Playground Safety Standards (see Appendix B). Surfacing material shall be maintained in good condition. Grass, bare ground, asphalt and concrete are prohibited under these structures. If weather conditions make the use of equipment unsafe, Staff shall keep children off of the equipment.

“The structure referred to as the tree house and several metal climbing domes allow for children to reach a height greater than 30 inches from the ground and did not have sufficient cushioning materials. The mulch under the tree house was completely deteriorated to dirt. The mulch for the two metal done climbers was new but did not extend out six feet from the structures. Corrective Action: Immediately plan to either discontinue use of the two dome climbers and the tree house or to place adequate cushioning materials under and around them. Create a system that prompts you to periodically check and maintain the cushioning materials around climbing structures, swings and slides. If you have questions regarding these guidelines, you may consult the Product Safety Commission's National Playground Safety Standards.”

Correction date in the state record: Jul 12, 2019