Woodstock Elementary School Pre-K Program

Regulation 8.2.1: The PSPP is exempt from the rule 3.4.5.1 of these regulations, however the licensee shall maintain a complete and up-to-date list of staff in the PSPP s BFIS Account and staff s BFIS Quality and Credential Account shall contain, at minimum, the following information: Name, date of birth, home address, and telephone number; Copies of current first aid and CPR certification; Signed statement verifying understanding of legal requirement to report suspected child abuse and neglect; Documentation of a current Records Check Authorization form; Documentation of having read and having ready access to a current copy of applicable child care licensing regulations; Administration of Medication training certification (if applicable); Employment start date; and Documentation of completed Orientation Training.

“Upon review of Staff BFIS Quality and Credential accounts it was identified that twelve staff members did not have all required components up-to-date within their BFIS accounts. Completion of required training could not be verified on-site. Corrective Action: Immediately review staff BFIS Quality and Credential accounts for lacking documentation. Submit all lacking documentation to Northern Lights at CCV by 04/09/2026. Develop a system to ensure that documentation required by this rule is uploaded to each staff member's BFIS Quality and Credential account regularly moving forward. In the corrective action email provide details of the system developed to ensure compliance moving forward, to include who is responsible for overseeing that this is completed for all staff.”

Correction date in the state record: Apr 7, 2026

Regulation 5.6.5: All prescription medication administered by staff shall be in its original container, properly labeled for the child, and administered prior to the expiration date on the container.

“An inhaler for an enrolled child was identified but was not in its original container. Due to the lack of container, it was not properly labled for the child nor was the expiration date able to be identified. Corrective Action: By 04/09/2026 ensure that the proper container is obtained for the medication, or that the medication is replaced with one that has its original container. Develop a system to ensure that all children's medications are maintained in their original containers on-site moving forward, to inlcude the name of the individual who must verify this. In the corrective action email provide photo evidence that the original container for the medication has been obtained and details of the system developed to ensure compliance moving forward.”

Correction date in the state record: Apr 7, 2026

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years. When the CBCCPP counts lock-down drills as allowed in the rules in section 3.7.2 of these regulations, the licensee shall maintain a record of the date of each lock-down drill, the number of CBCCPP children and staff who participated, and note that the drill performed was a lock-down drill.

“Upon review of the program's evacuation drill log it was identified that the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting had not been recorded as required. Corrective Action: Immediately develop a system to document each component required by this rule, following each evacuation drill moving forward. In the corrective action email provide details of the system developed to ensure compliance moving forward to include who is responsible for recording such data.”

Correction date in the state record: Apr 7, 2026

Regulation 5.10.1.10.4: Materials required for routine cleaning shall be stored and used in a safe manner out of the reach of children.

“Several routine cleaning products labeled "keep out of reach of children" were observed in unlocked cabinets beneath the sinks in the Birch and Maple classrooms, and in an unlocked bathroom drawer in the Fern classroom. The identified products were observed to be within reach of children. This is a repeat violation. Corrective Action: Immediately make cleaning materials and all products labeled "keep out of reach of children" inaccessible to children. In the corrective action email provide photo evidence of how you have come back into compliance with this rule and who will ensure compliance regularly moving forward.”

Correction date in the state record: Apr 7, 2026

Regulation 3.7.2.2: The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes. Licensees of a CBCCPP located within a public or independent school building may count a lock-down drill performed while the CBCCPP is in operation in place of a monthly evacuation drill with the CBCCPP children and staff and at least three (3) of the monthly drills conducted within 365 days shall be evacuation drills.

“Upon review of the program's evacuation drill log it was identified that no drills were performed in December 2025 nor January 2026. When asked, staff confirmed that the log was correct and drills had not been conducted those months. Corrective Action: Ensure that a second evacuation drill is conducted in the months of April and May 2026, in addition to the required monthly drills to make up for those missed. In the corrective action email develop a system to ensure that evacuation drills are conducted at least once a month moving forward and that all children and staff are evacuated in under three (3) minutes. In the corrective action email provide the dates in which the additional drills will be conducted in April and May and details of the system developed to ensure compliance moving forward.”

Correction date in the state record: Apr 7, 2026

Regulation 5.10.1.10.4: Materials required for routine cleaning shall be stored and used in a safe manner out of the reach of children.

“It was observed that many materials used for routine cleaning and labeled "Keep Out of Reach of Children" were present and accessible to children in the four preschool classrooms. These materials included hand sanitizer, swiffer mop chemical, resusable disnfectant wipe buckets filled with chemical, window/glass cleaner, germicide aerosol, clorox wipes, clorox spray, and a large bag of handsoap for refilling dispensers. Corrective Action: As discussed, the Director will ensure all materials labeled "Keep Out of Reach of Children" or that may be hazardous or toxic are placed out of reach of children prior to children accessing the classrooms on 04/30/2025. Develop a system which addresses; 1. where toxic and/or hazardous materials will be stored, 2. who will inform all preschool staff of this requirement, 3. who will be responsible for regular checks of the classrooms to ensure all said materials are consistently out of children's reach, and 4. how program policies will be updated and staff will be trained on these requirements moving forward.”

Correction date in the state record: Apr 29, 2025

Regulation 5.10.1.1.3: Furniture and equipment shall be sturdy. Furniture and equipment that present a tipping or falling hazard shall be secured.

“During this visit, it was observed that shelving units and several pieces of wooden furniture presenting tipping or falling hazards were not secured in the four preschool classrooms. Children were observed to play near these hazards during the visit. Corrective Action: As discussed, the Director will ensure that all furniture and equipment which present tipping or falling hazards are secured by the school custodian no later than 05/02/2025. Develop a system which ensures all tipping or falling hazards are secured after reorganizing, cleaning or introducing new items to classrooms, prior to alllowing children to access the classrooms moving forward. Include in the system; 1. who will ensure all preschool staff are aware of this requirement, 2. who will be responsible for regular checks of the furniture and equipment in each preschool classroom prior to children's arrival each day, and 3. how identified issues will be addressed if they are unable to be remediated pior to children's arrival.”

Correction date in the state record: Apr 29, 2025

Regulation 5.10.1.1.2: Children shall be protected from choking hazards presented by cords on window coverings, electric or electronic appliances or equipment and telephones.

“During this visit, there were many cords that were unsecured and accessible to children in all four preschool classrooms. These included; phone cords, computer, projector, photo frame, sewing machine, air purifier, and tablet charging cords, ropes for hanging art work and dramatic play items. Children were observed playing near most of these cords during this visit. Corrective Action: As discussed, the Director will ensure that all cords are secured or made inaccessible to children prior to allowing children access to the classrooms. Develop a system which will ensure all staff are aware of the requirement to keep cords out of children's reach moving forward. Include in the system; 1. How staff have been made aware of this requirement, 2. who will be responsible for regular checks of prek classrooms to identify potential safety hazards, and 3. who will be responsible for remediating safety hazards prior to children's arrival each day.”

Correction date in the state record: Apr 29, 2025

Regulation 3.3.5: The licensee, staff, and auxiliary staff shall be trained in prevention, identification and mandatory reporting of child abuse and neglect.

“A review of staff BFIS accounts and staff files reflected that while seven(7) of the twelve(12) listed staff had completed a school district approved mandated reporter training, they had not yet completed the mandated reporter training "Protecting Vermont's Children: Reporting Abuse and Neglect", which is currentl the only mandated reporter training approved by the Divsion. Corrective Action: As discussed, the Director will ensure that all seven staff members have completed the training and submitted the certificate of completion with a cover sheet to Northern Lights at CCV no later than May 13, 2025. Licensor [name] shall be copied on these email submissions to Northern Lights at CCV. The training can be found on the Division's website: dcf.vermont.gov. Follow the path: Divisions> Child Development Division> Child Care Providers> Professional Development> Required trainings for providers. Develop a system which ensures all newly hired staff complete the Division approved mandated reporter training, prior to working with children moving forward.”

Correction date in the state record: May 13, 2025

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Review of BFIS Quality and Credential accounts found sixteen (16) staff accounts do not contain all required documentation. Of those sixteen (16) accounts, nine (9) are missing documentation to determine qualifications, fourteen (14) are missing CPR/First Aid certificates, ten (10) are missing orientation certificates, ten (10) are missing professional development hours, and fourteen (14) are missing mandated reporter completion verification. All sixteen (16) staff have been employed with the program for more than six (6) months. Corrective Action: Submit all missing documentation to Northern Lights at CCV using the cover sheet via email, ensuring Licensor [name] is CC'd on all emails. Create and implement a system for monitoring and tracking all BFIS required documentation to ensure they are submitted for uploading as required.”

Correction date in the state record: Sep 9, 2024

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Staff A submitted a Records Check Authorization form to the Division on 4/21/23. A letter advising fingerprinting is required was printed and issued to Staff A on 4/21/23. As of the date of this visit BFIS is reflecting that the fingerprinting process has not yet been completed. Corrective Action: Provide a receipt showing fingerprinting has been completed for Staff A by the corrective action due date given.”

Correction date in the state record: Jul 23, 2024

Regulation 7.2.3: The Division at its discretion, may use the results of a background check on file with the Division as long as it has been completed within the last five (5) years and instead of requiring a new background check.

“Program was informed in its Annual Assurance letter, printed and issued on 6/12/23, that Staff B was due for a new background check 8/3/23, and Staff C was due for a new background check 7/13/23. Review of BFIS determined these required background checks have not yet been submitted to the Division. Corrective Action: By the corrective action due date given, ensure Staff B and Staff C submit required Records Check Authorizations forms for begin the background check renewal process. Create and implement a system for tracking when staff are due for their five (5) year renewal so as to maintain compliance to this rule.”

Correction date in the state record: Aug 1, 2024