Williamsburg Montessori School

22.1-289.035-B-3

“The center must request a search of the central registry prior to the employee's first day of employment. Staff #4, central registry search was requested 4 days after date of hire.”

22.1-289.035-B-2

“Providers must obtain a completed national criminal background check prior to the employee's first day of employment. Staff #4, completed national criminal background check was dated 3 weeks after date of hire.”

8VAC20-780-160-A

“(Repeat Violation) Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. Staff #4 TB was dated 3 days after the date of employment.”

8VAC20-780-340-F

“Children under 10 years of age always shall be within actual sight and sound supervision of staff. During the inspection a child exited the building alone and ran back to the playground. Upon investigation the child had gone to the bathroom alone and was out of sight and sound supervision during that time.”

22.1-289.035-B-4

“(Repeat Violation) The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #3, employed for 1 month, did not have documentation of requesting a central registry check from one state.”

8VAC20-780-280-B

“(Repeat Violation) Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. A can of disinfectant spray and a container of disinfectant wipes with warning labels, Keep out of reach of children, were unlocked in the Children's House 2 classroom, within reach of children. A bottle of hand soap and hand sanitizer with warning labels, Keep out of reach of children, were unlocked in the Children's House 1 classroom, within reach of children.”

8VAC20-780-330-B

“(Repeat Violation) Where playground equipment is provided, resilient surfacing shall comply with minimum safety standards. The sand provided under two sides of the Children's House playground structure did not meet the required depth to comply with the minimum standards.”

8VAC20-780-160-A

“(Repeat Violation) Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. Staff #5 TB was dated 6 days after date of employment.”

8VAC20-780-70

“Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment. Staff #2, one reference check was dated a day after their employment date and the second reference was dated five days after their employment date.”

8VAC20-780-160-A

“Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. Staff #3 TB was dated 49 days prior to date of employment.”

8VAC20-780-540-C

“The required first aid kits shall include all required supplies. There were no tweezers in the first aid kit.”

8VAC20-780-280-B

“(Repeat Violation) Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. A can of disinfectant spray and a container of disinfectant wipes with warning labels, ?Keep out of reach of children,? were unlocked in the Children's House 3 classroom, within reach of children.”

8VAC20-780-260-A

“The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official. The fire inspection report was 2 months past due.”

8VAC20-780-240-A

“(Repeat Violation) The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Staff #2 training was completed a year after their employment date. Staff #4, employed for two years, has not completed the training.”

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #4, employed for 2 years, did not have documentation of requesting a central registry check, criminal history check, or sex offender check from one state.”

8VAC20-780-330-B

“(Repeat Violation) Where playground equipment is provided, resilient surfacing shall comply with minimum safety standards. The sand provided under the playground structure did not meet the required depth to comply with the minimum standards.”

22.1-289.035-A

“The center is required to have employees undergo a background check every five years. The most recent central registry check for staff #8 was overdue by eight months.”

8VAC20-780-560-F

“When centers choose to provide meals or snacks they shall follow the most recent, age-appropriate nutritional requirements of the Child and Adult Care Food Program of the United States Department of Agriculture (USDA). The children were not given the required 1/4 cup of vegetables for lunch time.”

8VAC20-780-550-P

“The center shall maintain a written record of children's serious and minor injuries in which entries are made the day of occurrence. The record shall include all required information. The injury report for Child #2 was missing the date and time the parent was notified. Child #3 had two separate injury reports. The first one was missing the date and time the parent was notified and the second one was missing the date the parent was notified. The injury report for Child #8 was missing the date and time the parent was notified.”

8VAC20-780-290-A-3

“Electrical outlets shall have protective covers. There were 5 outlet covers missing in one classroom and 4 missing in another classroom.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for Child #7 was missing the employment phone number for one parent. The record for Child #9 was missing the employment phone number for both parents.”

8VAC20-780-80-A

“For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. The center did not take attendance when children departed for car pool.”

8VAC20-780-550-G

“Documentation shall be maintained of emergency evacuation, shelter-in-place, and lockdown drills. There was no documentation of a 2024 lockdown drill.”

8VAC20-780-240-A

“The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Staff #3, employed for nine months, has not completed the training. Staff #4, employed for 4 months, has not completed the training.”

8VAC20-780-330-B

“Playground equipment with moving parts or climbing apparatus must have appropriate fall zones that encompass sufficient area to include the child's trajectory in the event of a fall. The merry go round did not have the required six feet of a fall zone.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Two bottles of hand sanitizer were located in the cubby area and one can of shaving cream was located on a shelf. Each bottle contained warning labels, ?Keep out of reach of children,? were unlocked, and within reach of children.”

22.1-289.057-A

“The program is required to submit to VDH and implement a plan to test potable water for lead. The program did not have evidence of a testing plan submitted to VDH and/or the program did not have evidence of the implementation of the required testing plan.”

8VAC20-780-330-B

“Where playground equipment is provided, resilient surfacing shall comply with minimum safety standards. The sand provided under the playground structure did not meet the required depth to comply with the minimum standards.”

8VAC20-780-340-A

“Based on document review and staff interview the center did not ensure that when staff are supervising children, they shall always ensure their care, protection, and guidance. Evidence: The director confirmed that child #5 (age 4) has a diagnosed dairy allergy and on January 25th the child was given yogurt during snack time which resulted in an allergic reaction that required the administration of the child's emergency Benadryl and Auvi-Q Epipen. 911 was called, and the child was taken to the hospital.”

8VAC20-780-40-L

“Based on staff interviews the center did not ensure they informed all staff who work with children of children’s allergies. Evidence: Staff #1, responsible for overseeing snack time, said they were not aware of child #5?s dairy allergy.”

8VAC20-780-560-P

“Based on staff interviews and document review the center did not ensure a child with a diagnosed food allergy shall not be served any food identified in the written care plan required. Evidence: Staff confirmed that child #5 who has a diagnosed dairy allergy, identified on their written allergy care plan, was served yogurt.”

22.1-289.035-A

“Based on record review and staff interview the center did not ensure to obtain background checks every five years. Evidence: The most recent central registry check for staff #4 was dated 9/5/2018.”

8VAC20-780-140-A

“Based on record review and staff interview the center did not ensure each child shall have a physical examination before the child’s attendance; or within 30 days after the first day of attendance. Evidence: The director confirmed that Child #5 (start date 11/3/2019) did not have documentation of a physical examination.”

8VAC20-780-340-A

“Based on document review and staff interview the center did not ensure that when staff are supervising children, they shall always ensure their care, protection, and guidance. Evidence: The director confirmed that child #5 (age 4) has a diagnosed dairy allergy and on January 25th the child was given yogurt during snack time which resulted in an allergic reaction that required the administration of the child's emergency Benadryl and Auvi-Q Epipen. 911 was called, and the child was taken to the hospital.”

8VAC20-780-40-L

“Based on staff interviews the center did not ensure they informed all staff who work with children of children’s allergies. Evidence: Staff #1, responsible for overseeing snack time, said they were not aware of child #5?s dairy allergy.”

8VAC20-780-560-P

“Based on staff interviews and document review the center did not ensure a child with a diagnosed food allergy shall not be served any food identified in the written care plan required. Evidence: Staff confirmed that child #5 who has a diagnosed dairy allergy, identified on their written allergy care plan, was served yogurt.”

22.1-289.035-A

“Based on record review and staff interview the center did not ensure to obtain background checks every five years. Evidence: The most recent central registry check for staff #4 was dated 9/5/2018.”

8VAC20-780-140-A

“Based on record review and staff interview the center did not ensure each child shall have a physical examination before the child’s attendance; or within 30 days after the first day of attendance. Evidence: The director confirmed that Child #5 (start date 11/3/2019) did not have documentation of a physical examination.”

8VAC20-780-380-A

“Based on observation and staff interview, the center did not ensure there shall be a posted daily schedule that allows for flexibility as children's needs require. Evidence: Staff confirmed there was no daily schedule posted in the Children's House 3 classroom.”

8VAC20-780-280-B

“Based on observation and staff interviews, the licensee did not ensure hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: Staff in Children's House 1 confirmed that there was 1 bottle of hand soap on the sink in the children's bathroom that was labeled "keep out of reach of children" and "caution".”

8VAC20-780-40-M

“Based on observation and staff interview the center did not ensure the current written list of all children's allergies, sensitivities, and dietary restrictions was dated. Evidence: Staff in the Toddler 2 room confirmed that the allergy list was not dated.”

8VAC20-780-280-G

“Based on observation and staff interview the center did not ensure if hazardous substances are not kept in original containers, the substitute containers shall clearly indicate their contents. Evidence: The Children's House 1 bathroom, the Toddler 2 bathroom, and the Toddler 1 bathroom each had 1 bottle of what the staff confirmed was hand soap sitting out on the sink. Neither bottle was labeled. Staff showed the licensing inspector the original container the soap came from and confirmed that it was labeled "keep out of reach of children" and "caution".”

8VAC20-780-330-A

“Based on measurements, observation and staff interviews, the licensee did not ensure where playground equipment is provided, there shall be under equipment with moving parts or climbing apparatus enough resilient surfacing to create a fall zone free of hazardous obstacles. Fall zones are defined as the area underneath and surrounding equipment that requires a resilient surface. A fall zone shall encompass sufficient area to include the child's trajectory in the event of a fall while the equipment is in use. Falls zones shall not include barriers for resilient surfacing. Evidence: The following inadequate fall zones was observed on the playgrounds. 1. On the toddler playground there was a red plastic slide that required 6 feet of fall zone. There was only 4 feet of fall zone on the right side as the slide because it was next to a tree and there was a picnic table at the base of the slide chute allowing only 3 feet 8 inches of fall zone. 2. On the preschool playground there was a plastic pink slide that required 6 feet of fall zone. There was only 1 foot 8 inches of fall zone on the left side of the slide because it was next to a tree and there was a wooden boarder 3 feet from the slide chute allowing only 3 feet of fall zone.”

8VAC20-780-80-A

“Based on documentation review and provider interview the licensee did not ensure that for each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: There were 5 separate groups of children observed and the following groups did not have attendance sheets indicating their arrival and departure. 1.Staff #1 confirmed they did not have an attendance sheet for the 7 children they were supervising on the middle playground. 2.Children's House #1 staff confirmed Child #6, who was in care was not listed on the attendance sheet. Staff #6 said ?because they do not normally attend the afterschool program?.”

8VAC20-770-70-A

“Based on record review and staff interviews, the licensee did not ensure that staff have documentation to demonstrate the individuals have the education, training and certification, required by the job position. Evidence: Staff #1 and Staff #5 were both designated Afterschool Program Leads and they did not have the documentation to demonstrate they have the qualifications required for Program Lead.”

22.1-289.058

“Based on observation and provider interview the licensee did not ensure that each building that houses a child day program that is licensed, that serves preschool-age children, shall be equipped with at least one carbon monoxide detector. Evidence: Center Director confirmed they did not have a carbon monoxide detector.”

8VAC20-780-530-A

“Based on record review and staff interviews, the licensee did not ensure there was at least one staff in each classroom or area where children are present that had obtained a current certification in cardiopulmonary resuscitation (CPR) and First Aid as appropriate to the age of the children in care Evidence: Staff #1 was the only staff on the middle playground with 7 afterschool schoolage children and Staff #5 was the only staff on the last playground with 4 afterschool schoolage children and neither Staff #1 or Staff #5 had obtained certification in CPR and First Aid certification”