Wallingford After School Program

Regulation 18.43.a.: Background Check Requirements as specified in rules 5.11 - 5.18 of these regulations. A new background check shall be completed for the Licensee and for all Staff, Substitutes, Associated Parties, and Volunteers at the time of renewal.

“One staff member had a record check form and fingerprints that expired in February 2026. No new RCA or fingerprints had been completed. Corrective Action: Immediately submit a new record check authorization form and submit to fingerprints upon receipt of the fingerprint authorization certificate. Send a copy of the reciept to sarah.crosier@vermont.gov once fingerprints are completed. Status: Appeal Period.”

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Documentation is available that has not been submitted to Northern Lights for entry into BFIS Quality and Credential accounts. This includes education documents such as diplomas and transcripts, and certificates of completion for First Aid/CPR, Orientation, Protecting Vermont's Children mandated reporter training, and ongoing professional development. Corrective Action: Send all documents to Northern Lights at professional.development@ccv.edu for entry into BFIS accounts. Copy sarah.crosier@vermont.gov on the emails.”

Correction date in the state record: Jan 5, 2022

Regulation 4.2: A complete file for each enrolled child including youth Volunteers or leaders-in-training who are 13, 14, or 15 year olds shall be available on site, be updated annually, and, contain the following documentation in either hard copy or accessible and printable electronic format: * completed child's registration form which is signed and dated by the parent or legal guardian * child's complete name and birth date * full name of parent(s), address(es) and home and daytime (if applicable) telephone numbers * any legal documents necessary to define custodial rights or legal guardianship of the child * name, address, and home and daytime telephone numbers of two persons to contact in an emergency if a parent cannot be reached * name and telephone number of child's health care providers, including dentist, if any * description of child's health history, current medications, allergies, special dietary requirements and other identified special need(s) * dated copies of any accident, illness or injury reports * signed permission by parent to authorize: i. emergency medical care ii. field trips and associated transportation (if provided) iii. persons who can remove child from program, including telephone numbers

“While reviewing the admission information gathered for each child it was noted that on the new admission form for this year only one emergency contact was requested and therefore supplied by the parent/guardian filling out the form. Two emergency contacts are required by the regulation. Corrective Action: For each child currently enrolled add a second emergency contact to their file; moving forward ensure that the admission form used has all of the required information on it.”

Correction date in the state record: Dec 9, 2016

Regulation 5.22: The Licensee shall maintain hard copy or accessible electronic records for each Staff person, including: * start date * job title * record of education, training, and experience that demonstrates how the Staff member meets the required qualifications for the position * signed and dated statement(s) indicating that the employee has read and understands the Licensing Regulations for Afterschool Child Care Programs * current and dated Individual Professional Development Plan (IPDP) * a copy of the current First Aid and CPR training cards from either the American Red Cross or American Heart Association or other recognized organization(s), as required * a signed and dated statement verifying understanding of the legal requirement to report suspected child abuse or neglect.

“Staff files were reviewed during this visit. There was required information missing from many of the files, including who the supervisor is for each position on the job descriptions, signed statements regarding reading and understanding the regulations and policies and abuse/ neglect statement, IPDP, resumes or job histories and professional development. Bright Futures credential cases for staff were also checked but did not contain the information either. Corrective Action: Ensure that every staff member has a staff file on-site and every staff file contains all of the required information. Information that can be submitted to BFIS to be kept in credential accounts can also be maintained in that system.”

Correction date in the state record: Oct 2, 2019

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“The only emergency evacuation practice that was documented for this school year was in September, 2016. Cheryl said that they have done a practice every month, but it was not documented. Corrective Action: Starting in December ensure that every month there are children in care an evacuation practice is done and documented as required.”

Correction date in the state record: Dec 6, 2016