Clarendon Elementary School Afterschool Program

Regulation 5.40: Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.

“Upon review of staff BFIS Quality and Credential accounts and on-site staff files it was identified that Staff A's First Aid and CPR certification had expired in February 2026. Corrective Action: Immediately, and prior to being left alone with children, ensure that Staff A obtains certification in First Aid and CPR. Develop a system to ensure that all staff obtain First Aid and CPR prior to expiration moving forward. In the corrective action email provider the certificate of completion and details of the system developed to ensure compliance moving forward.”

Correction date in the state record: May 29, 2026

Regulation 13.14: The tops of tables used for eating snacks or meals or other surfaces coming into contact with food shall be washed and sanitized prior to eating.

“Children were observed sitting at tables for attendance, returning to the tables after outdoor play and prior to washing their hands, and then observed eating snack at tables. The tables were not sanitized prior to children eating as required. Corrective Action: As discussed, effective immediately ensure a system is created that has the surfaces children eat snacks and meals at are sanitized prior to their use.”

Correction date in the state record: Nov 6, 2023

Regulation 18.79: The Licensee shall maintain a current list of the Licensee or Designee, Staff, and Volunteers, as applicable in BFIS. Any changes shall be reported through BFIS within five working days of the change.

“Post visit, the Program Administrator and Program Director confirmed twelve (12) individuals who are no longer employed by the program, and removed them from the Associated Parties list. Corrective Action: Ensure that the associated parties list is updated within five (5) days of changes occurring. Determine the system to ensure that this occurs and the program maintains compliance to this rule.”

Correction date in the state record: Nov 7, 2022

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Of the thirteen (13) staff on the Associated Parties list, twelve (12) of them had one (1) or more documents missing from their BFIS Quality and Credential account. Confirmation was received from Northern Lights at CCV as to what may had been submitted, but not yet uploaded into staff accounts. Corrective Action: Ensure all documents are submitted to Northern Lights at CCV as required by this rule. Submit a program improvment plan that outlines how the program will meet ongoing compliance to this rule. Ensure for those staff who may return to the program, that their documents confirming their qualifications and required trainings are in their BFIS Quality and Credential accounts prior to working alone with children.”

Correction date in the state record: Dec 16, 2021

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“The program provided the fire drill log which was not completed for 2019. Staff A indicated that the documentation was insufficient. Corrective Action: Develop a system to ensure that monthly evacuation drills are conducted and documented. Advise Licensor [name] of the system created to ensure compliance. For those months in 2019 that drills were not completed, conduct an extra drill each month until those months have been made up for. Document the additional drills on the evacuation log.”

Correction date in the state record: Jul 25, 2019