Twin Valley Elementary School

Regulation 5.1.4: The licensee shall submit a Vermont Child Care Immunization Report at least once every 365 days to the Vermont Department of Health, Immunization Office as required by 18 V.S.A. SS 1120 - 1129.

“The required annual immunization survey was not submitted to Vermont Department of Health by midnight on 12/31/25. Initial notification of this requirement was sent the beginning of November, with reminders provided weekly, then daily, closer to the due date. Corrective Action: You must submit the past due 2025 annual immunization survey to Vermont Department of Health by midnight on 1/14/26. Failure to submit this survey will result in further regulatory action. Additionally, submit a statement to Kristy.Haapala@vermont.gov indicating who will be responsible for submitting this survey in the future.”

Correction date in the state record: Jan 27, 2026

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Several adults from a partner agency were present in the classroom and reported having been there more than 5 times, but were not on the associated parties list. This violation was cited last year for individuals from the same agency being present without background checks. Corrective Action: Ensure that all individuals who will be present in the classroom more than five (5) times in a year complete a background record check form, and also complete fingerprints if this is required for their position. Create a plan to ensure that this happens each time a new individual is present, and send an email describing that plan to sarah.crosier@vermont.gov for approval. The individuals have submitted record checks after the licensing visit was completed and prior to the completion of this report.”

Correction date in the state record: May 30, 2025

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“A person who reportedly left the licensed preschool program two (2) years ago is listed as a staff person on the associated parties list. Corrective Action: Maintain an up to date associated parties list. Remove the identified person from the list.”

Correction date in the state record: Jun 15, 2024

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“A person serving as an aide in the program has reportedly been present every school day and has not completed the Child Development Division Record Check Authorization form. Corrective Action: Have all persons who will be present more than five (5) times in the licensed preschool room with children complete the required record check authorization form. Create a plan to ensure this required practice is in place for the 2024-2025 school year. Identify who is responsible for submitting the record checks and monitoring the programs BFIS system that submissions were accepted and processed.”

Correction date in the state record: May 30, 2025

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“The program was notified on 10/26/2022 via the Bright Futures Information System (BFIS) that Staff Person A was required to complete the fingerprint clearance process. As of the date of this visit, the fingerprint supported clearance process has not been completed. Staff Person A was present on the date of this visit and is reported to have been counted in staff to child ratio for the 2022-2023 school year. Corrective Action: Have the identified staff persons complete the required fingerprint clearance process. By 07/15/2023, end the date of this person's appointment to this licensor for confirmation.”

Correction date in the state record: Jun 22, 2023

Regulation 3.3.5: The licensee, staff, and auxiliary staff shall be trained in prevention, identification and mandatory reporting of child abuse and neglect.

“Of six (6) staff members required to take the Protecting Vermont's Children Mandated Reporter training, a cerifiticate of completion was provided for one staff member. There was no documentation in BFIS for the other five (5), the documents were not available during my site visit, and were not sent by email in the two (2) days following my site visit. Corrective Action: Ensure that each staff member completes the Protecting Vermont's Children training and send the completion certificate to Northern Lights for entry into BFIS. Copy sarah.crosier@vermont.gov when the documents are sent to Northern Lights. Develop a plan to ensure that each new staff member completes this training and sends documentation of completion to Northern Lights for entry into their BFIS account.”

Correction date in the state record: Oct 29, 2021

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Of four (4) staff members who have been employed for six (6) months or longer, no staff have up to date Bright Futures Quality and Credential accounts. No staff member has First Aid and CPR information in their account. One staff has mandated reporter training in her account. No staff have Vermont Orientation training in their accounts. No staff have educational or qualfication data in their accounts. No staff has current professional development in their account. Corrective Action: Immediately send up all currently exisiting certificates of completion for training, as well as Vermont Agency of Education licenses. Develop a plan to ensure that documentation is sent to Northern Lights in order to ensure that all BFIS accounts remain up to date at all times.”

Correction date in the state record: Nov 4, 2021

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“Only one (1) of six (6) staff members has provided documentation of completing the Vermont Orientation Training. No staff member had this documented in BFIS or provided the documentation during the site visit. One staff member provided the documentation by email after the site visit. Corrective Action: Ensure that all staff members complete orientation training and send the completion certificate to Northern Lights. As this can be automatically sent upon completion, please send an email to sarah.crosier@vermont.gov when all have completed the training. Develop a plan to ensure that each new staff person completes Orientation training prior to being left alone with children.”

Correction date in the state record: Nov 4, 2021

Regulation 3.7.3: Emergency Preparedness Training: Within 365 days of opening a CBCCPP, the licensee shall attend emergency preparedness training which shall include content specifically related to sheltering in place in the event of an emergency in which the licensee and children present need to remain in the CBCCPP for an extended period.

“There is no documentation that any staff member has completed an emergency preparedness training. There is no documentation in BFIS, and no documentation was provided during the site visit or by email after the site visit. Corrective Action: A representative of the licensee must complete an emergency preparedness course and send the completion certificate to Northern Lights for entry into BFIS. Copy sarah.crosier@vermont.gov when sending the certificate to Northern Lights.”

Correction date in the state record: Nov 10, 2021

Regulation 5.10.1.8: Childhood Lead Poisoning Prevention The licensee shall comply with the requirements of 18 V.S.A. Chapter 38 Vermont Lead Law and shall ensure that Essential Maintenance Practices (EMP) is performed. This includes but is not limited to protecting children from peeling or chipping paint, and dust build up from the friction of moving doors or windows.

“No documentation was provided or located to show that Essential Maintenance Practices were completed or that a report was file with the Vermont Department of Health within the last year. Corrective Action: Complete EMP and file with VDH as required. Notify sarah.crosier@vermont.gov when these items are completed.”

Correction date in the state record: Nov 10, 2021

Regulation 5.10.3.3: Safe Use Zones For all play equipment that is thirty (30) inches or higher from the ground, including climbing equipment, slides, swings and other similar equipment, the licensee shall ensure that the surface under and around the equipment, including recommended use zones, is of approved resilient material that protects children if they fall. * Materials in the use zone shall consist of wood chips, pea stone, mulch, engineered wood fibers, sand, safety-tested shredded or rubber like material or rubber mats designed for protective cushioning; * Materials used in the use zone shall follow the recommendations listed in the most recent publication of U.S. Consumer Product Safety Commission's Public Playground Safety Handbook regarding critical depth of tested materials determined by the height of the highest climbing surface of the equipment; * Materials used in the use zone shall be installed and maintained according to the manufacturer's instructions; * If the loose material such as sand, mulch, or shredded rubber is used in use zones, the licensee shall ensure that the material is raked regularly and replenished to maintain depth and resilience; and * If the resilient material in use zones freezes, staff shall ensure that children will not play on the equipment until the resilient material has thawed and is once again resilient.

“Children from each preschool classroom were seen using a swingset that had dirt and grass underneath and around the three swings. The swingset did not have any material in place that qualified as acceptable cushioning material. During the visit, staff persons were requested to direct children to the other swingset which had appropriate surfacing material in place. Corrective Action: As required during the visit, the identified swing set shall not be used by preschool age children until there is appropriate cushioning material of the required depth in place. Send an e-mail to elaine.crawford@vermont.gov outlining the programs plans to bring this swingset into compliance.”

Correction date in the state record: Jun 24, 2017