Hermitage Members Club Childcare

Regulation 7.3.1.5: The program director of a CBCCPP licensed for thirteen (13) or more children shall complete within one (1) year of employment start date a three (3) college credit course in managing an early care and education program that includes budgeting and financial management, approved by the Division; or the licensee shall employ a business manager as in the rule 7.6.1 of these regulations.

“As of the date of this visit, the program director has not completed a course meeting the requirements of this rule and the program does not have a designated/approved business manager. The program director has been emeployed since October 2022 and compliance to either completion of a qualifying course or identification of a qualified business manager was due by end of October 2023. Corrective Action: Identify how the program will comply with the requirements of this rule. Send to Licensing FIeld Specialist the program's plan and the steps to be taken to comply.”

Correction date in the state record: Feb 15, 2024

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years. When the CBCCPP counts lock-down drills as allowed in the rules in section 3.7.2 of these regulations, the licensee shall maintain a record of the date of each lock-down drill, the number of CBCCPP children and staff who participated, and note that the drill performed was a lock-down drill.

“The emergency evacuation drill log for the 2022-2023 ski season is missing documented evacuation drills for February and March of 2023. This equates to two of the four months of the program operation. Corrective Action: Develop a system that ensures each monthly drill is documented in a timely fashion. Send confirmation of the creation of this system to Licensing Field Specialist Crawford.”

Correction date in the state record: Feb 15, 2024

Regulation 5.10.3.1.3: The play area shall be fenced or otherwise protected from traffic and other hazards. Fencing or natural barriers, such as hedges or other clear land boundaries, shall prevent children from exiting and allow for safe supervision of outdoor play.

“The designated outdoor play area does not have fencing or natural barriers preventing children from exiting the area or from persons unrelated to the childcare program from accessing the space. The program reportedly has fencing that can be put in place to define the area. Staff report this fencing is not regularly in place during program hours. This space is a smaller area than what had been approved as the outdoor space when the program was licensed by the Child Development Division. Corrective Action: Submit for approval a program improvement plan that clearly defines the outdoor play area to be protected by fencing or natural barriers. Ensure that the defined area and fencing meet the requirements in Section 5.10.3.1.”

Correction date in the state record: Feb 4, 2023

Regulation 5.2.1.6: Soap and paper towels or individual single use cloth towels shall be available and accessible to the children at each hand washing sink.

“Two children were observed using the same hand towel to dry their hands after washing their hands from snack. Five children were observed using the same hand towel to dry their hands after washing hands before lunch. Corrective Action: Effective the date of this visit, children are to use paper towels or individually assigned cloth towels for hand drying. Have children use single use towels for drying hands. In the required email response to this site visit letter, indicate what steps the program will take to ensure their are sufficient paper towels or dedicated single use cloth towels for use.”

Correction date in the state record: Jan 21, 2023

Regulation 7.2.1: The licensee shall ensure that any new individuals regularly present at the CBCCPP submit a Records Check Authorization form to the Division prior to working with children in the CBCCPP.

“Staff person A is working directly with children during this visit. As of the date of this visit 01/22/2022, this individual had not completed a record check authorization form. This individual reportedly worked for the program one day per week since the program opened for the winter season on 12/11/2021. Corrective Action: The required record check form for this person was submitted to the Child Development Division on 01/24/2022. Develop a system for ensuring record check authorizations are submitted prior to an individual working with children as required by this rule.”

Correction date in the state record: Jan 24, 2022