The Family Place Early Care & Education Program

Regulation 5.10.1.2.1: The licensee shall ensure that the CBCCPP is in compliance with Vermont Division of Fire Safety rules at all times. This includes but is not limited to: * Complying with Vermont Division of Fire Safety inspection reports; * Having regular fire systems inspected with violations identified during the inspection noted as corrected; and * Having fire extinguishers tagged with valid inspection tags.

“Two fire extinguishers in the CBCCPP had last been inspected in July of 2024. Following the visit, the Director replaced the expired extinguishers with inspected and tagged fire extinguishers from their maintenance department. Fire Safety is scheduled to come in June for their annual inspection. Corrective Action: Either have the fire extinguishers inspected and tagged or purchase new ones. If you decide to purchase new fire extinguishers ensure that you keep the receipt to show date of purchase, either on file or attached to the extinguisher. Develop a plan to ensure the extinguishers are inspected annually and are tagged to indicate that. Send a detailed description of the plan to Licensing Field Specialist Stark. Status: Appeal Period.”

Regulation 7.2.1: The licensee shall ensure that any new individuals regularly present at the CBCCPP submit a Records Check Authorization form to the Division prior to working with children in the CBCCPP.

“Upon review of the Associated Parties list with the Director, five (5) individuals identified as partner staff, have been working with children in the CBCCPP five (5) or more times this past year and have not submitted Record Check Authorization forms to the Division. Corrective Action: Have all identified partner staff complete and submit a Record Check Authorization form to the Division prior to working with children. Send evidence of these submissions to Licensing Field Specialist Stark. Develop and implement a system for ensuring all individuals present five (5) or more times in 365 days submit a Record Check Authorization form to the Division prior to working with children in the CBCCPP. Send a detailed description of the system to Licensing Field Specialist Stark. Status: Appeal Period.”

Regulation 7.4.4: All staff shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations. Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt.

“Upon review of staff BFIS Quality and Credential accounts and on-site staff files it was identified that a Teacher Associate did not complete fifteen (15) hours of annual professional development activities as required in the rule 7.4.2 of these regulations. The Teacher Associate is missing documentation of three (3) hours of annual professional development. Corrective Action: Create a plan to complete the three (3) missing hours in addition to the current year's fifteen (15) hour requirement. Send a detailed plan with dates and names of trainings to Licensing Field Specialist Stark. Create and implement a system for monitoring professional development requirements for all staff. Send a detailed description of this system to Licensing Field Specialist Stark. Status: Appeal Period.”

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“Upon review of staff BFIS Quality and Credential accounts and on-site staff files, as well as a discussion with the Director, it was identified that a Teacher Associate and a Substitute did not complete an orientation session approved by the Division prior to being left alone with children. Corrective Action: Have the two (2) identified staff members complete an orientation session approved by the Division and submit certificates to Northern Lights at CCV to be verified and uploaded to BFIS. Send confirmation of these submissions to Licensing Field Specialist Stark. Develop and implement a system to ensure the completion of the orientation training in the onboarding process. Send a detailed description of the system to Licensing Field Specialist Stark. Ensure staff members are not alone with children until the approved orientation training has been completed. Status: Appeal Period.”

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“Upon review of the Associated Parties list with the Director, two (2) staff members were identified to have incorrect position titles, two (2) staff members were no longer employed and ended employment six (6) months prior, two (2) substitutes are no longer being used, and two (2) volunteers are not volunteering there anymore. Corrective Action: Identify staff that are no longer working at the CBCCPP and remove them from the list. Immediately ensure all individuals that work with children are listed on the Associated Parties list and meet corresponding qualifications and/or requirements. Develop and implement a system for updating BFIS within five (5) working days of changes. Send a detailed description of the system to Licensing Field Specialist Stark. Status: Appeal Period.”

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years. When the CBCCPP counts lock-down drills as allowed in the rules in section 3.7.2 of these regulations, the licensee shall maintain a record of the date of each lock-down drill, the number of CBCCPP children and staff who participated, and note that the drill performed was a lock-down drill.

“After review of files and discussion with staff, it was determined that the program did not practice an evacuation drill during the month of November or December 2020. Additionally, staff stated an evacuation drill was practiced in February 2021, however it was not documented. This is a violation because evacuation drills must be practiced monthly and recorded, as required. Corrective Action: Effective immediately, ensure montly evacuation drills are being conducted and documented. By 04/09/2021, develop a system to ensure evacuation drills are being practiced monthly and documented going forward. Send a description of this plan to this licensor for review.”

Correction date in the state record: Apr 6, 2021