Marion Cross School Pre-K

Regulation 5.2.1.3: The licensee shall ensure the hand washing procedures include the following steps in order: * Use of warm running water and liquid soap; * Moistening hands with water, applying soap, and washing hands for a minimum of twenty (20) seconds; * Rinsing hands under running water; * Drying hands with a single use towel or paper towel; and then * Disposing of the towel.

“Observed children washing hands at appropriate times with staff supervising and supporting. One (1) child washed their hands for six (6) seconds and rinsed briefly, three (3) children washed their hands under the running water, two (2) children washed one (1) of their two (2) hands, one (1) child washed hands for four (4) seconds and one (1) child applied soap and immediately rinsed it off. Corrective Action: Review the handwashing procedure in the order and manner required by this rule with all staff. Develop a monitoring system to ensure compliance moving forward. Send an email to Licensing Field Specialist Stark confirming this requirement has been reviewed with all staff and a detailed description of the monitoring system created. Status: Appeal Period.”

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Upon review of staff BFIS Quality and Credential accounts and on-site staff files it was identified that two staff members, hired 11 months prior to the visit, do not have complete background clearances. Both individuals are missing fingerprints. This is a repeat violation from the 2025 site visit report. Corrective Action: Immediately complete new Record Check Authorization forms and submit to CDD. Make appointments for fingerprinting at an authorized location in Vermont. Develop a system to track the background clearance process and ensure all parts have been completed prior to being alone with children. Send a copy of the fingerprinting receipts or tracking numbers and a detailed description of the system created to Licensing Field Specialist Stark. Status: Appeal Period.”

Regulation 3.7.2.2: The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes. Licensees of a CBCCPP located within a public or independent school building may count a lock-down drill performed while the CBCCPP is in operation in place of a monthly evacuation drill with the CBCCPP children and staff and at least three (3) of the monthly drills conducted within 365 days shall be evacuation drills.

“Upon reviewing the program's evacuation log, maintained by the Program Administrator, it was identified that four (4) drills in the past year took longer than three (3) minutes to evacuate. It was also identified that no drill was conducted in the month of May of 2025. Discussed with program barriers to achieving three (3) minute evacuation times and brainstormed possible solutions, for example an alternative meeting location and/or drills separate from the school drills. Corrective Action: Immediately plan and conduct an additional drill in the month following receipt of this report. Continue to practice additional drills until you are able to achieve evacuation in under three (3) minutes. Send a copy of the evacuation log with documentation of the additional drills to Licensing Field Specialist Stark. Status: Appeal Period.”

Regulation 7.3.2.3: Teacher Assistant A teacher assistant is at least eighteen (18) years of age, is a high school graduate or has completed a GED, and meets one (1) of the following qualifications: * At least a Vermont Early Childhood Career Ladder Level One (1) or Two (2) Certificate; or * At least a current CDA (Child Development Associate) and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least a State Board of Education approved Human Services Program Certificate that emphasizes child development or early childhood education and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least successful completion of the Fundamentals for Early Childhood Professionals' course or the Vermont Afterschool Essentials Certificate and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least successful completion of a three (3) college credit course in child or human development or a three (3) college credit course for school age care and education and at least twelve (12) months experience working with groups of children from grade three (3) or younger.

“Upon review of staff BFIS Quality and Credential accounts and on-site staff files it was identified that a staff member with the position title of Teacher Assistant, does not meet the qualifications for this position. This individual does not have one (1) of the following qualifications: * At least a Vermont Early Childhood Career Ladder Level One (1) or Two (2) Certificate; or * At least a current CDA (Child Development Associate) and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least a State Board of Education approved Human Services Program Certificate that emphasizes child development or early childhood education and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least successful completion of the Fundamentals for Early Childhood Professionals' course or the Vermont Afterschool Essentials Certificate and at least twelve (12) months experience working with groups of children from grade three (3) or younger; or * At least successful completion of a three (3) college credit course in child or human development or a three (3) college credit course for school age care and education and at least twelve (12) months experience working with groups of children from grade three (3) or younger. Corrective Action: Identify the correct position title for the identified individual. Contact Licensing Technician [name] at lacey.osborne@vermont.gov to update the individual's position title in the program's BFIS quality and credential account. Develop a plan for the individual to complete required coursework for their position title. Send a detailed description of the plan to Licensing Field Specialist Stark. Status: Appeal Period.”

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“Upon review of staff BFIS Quality and Credential accounts and on-site staff files it was identified that four (4) substitutes employed longer than three (3) months do not have current pediatric First Aid and CPR. Corrective Action: Immediately have substitutes complete Pediatric First Aid and CPR. Submit certificates to Northern Lights at CCV to be verified and entered into the BFIS accounts. Send proof of submission to Licensing Field Specialist [name]. Status: Appeal Period.”

Regulation 7.4.4: All staff shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations. Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt.

“Upon review of staff BFIS Quality and Credential accounts and on-site staff files it was identified that two (2) individuals did not complete fifteen (15) hours of annual professional development activities. Staff A was short seven and a half (7.5) hours between 2/14/25-2/14/26. Staff B was short thirteen (13) hours between 8/30/24-8/30/25. Corrective Action: Create and implement a plan to complete the overdue training hours in addition to the 15 hours required for the current year. Email the detailed plan to Licensing Field Specialist Stark. Develop and implement a system for monitoring professional development requirements to ensure future compliance. Email Licensing Field Specialist Stark a detailed description of the system created and when it was implemented. Status: Appeal Period.”

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Upon review of staff BFIS Quality and Credential accounts it was identified that six (6) individuals employed for more than six (6) months did not have educational documents in their accounts. Documentation for two (2) of these individuals was provided on-site. It was identified that five (5) individuals employed for more than six (6) months did not have current pediatric cpr and first aid certifications in their accounts. Documentation for one (1) of these individuals was provided on-site. One (1) individual had pediatric CPR but was missing pediatric First Aid. It was identified that three (3) individuals employed longer than six (6) months were missing documentation of mandated reporter training. Documentation for two (2) of these individuals was provided on-site. Corrective Action: Immediately submit all missing documents to Northern Lights at CCV to be verified and maintained in BFIS. Develop a plan to monitor the program's BFIS account, including obtaining missing items, monitoring expiration dates, and ensuring timely submissions of required materials. Send this detailed plan to Licensing Field Specialist Stark. Status: Appeal Period.”

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“During the visit, one individual came and worked in the classroom who was not on the associated parties list. In further conversation with staff, it was identified that additional adults may be present in the classroom to cover breaks or provide extra support who are not on the associated parties list. Corrective Action: Ensure that Record Check Authorization forms are submitted, and a fingerprint supported background clearance be completed if required, for all individuals who will be present in the preschool space more than 5 times in a calendar year. Parent volunteers are not required to submit an RCA, but any non parent volunteers or parents who will work and count in ratio must. Notify Kristy.Haapala@vermont.gov once all current RCA forms have been submitted.”

Correction date in the state record: May 23, 2025

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“Nine (9) staff members, including auxiliary staff who may be counted in ratio or left alone with children, do not have current CPR/First Aid certification. Corrective Action: Ensure that these staff and any new employees who may count in ratio or be left alone with children complete the required Infant/Child CPR and Pediatric First aid within three (3) months of employment and maintain current certification throughout their employment. Send completion certificates for current employees to Northern Lights for entry into BFIS accounts and copy Kristy.Haapala@vermont.gov on all submission.”

Correction date in the state record: May 23, 2025

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Review of BFIS Qualification and Credential accounts as well as staff files on site determined five (5) staff accounts were missing required documents to determine qualifications and six (6) staff accounts are missing mandated reporter training certificates. All staff identified as missing documentation have been employed with the program for more than six (6) months. Corrective Action: Submit to Northern Lights at CCV using the cover sheet all required documentation to bring current staff accounts up to date by the corrective action due date. Create a system for ensuring required documentation is submitted to Northern Lights at CCV for uploading in to BFIS, and a for tracking to ensure documents are uploaded.”

Correction date in the state record: Mar 31, 2025

Regulation 2.3.9.3: The licensee shall ensure that all staff have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“Review of BFIS determined that new Record Check Authorizations and fingerprinting were due for Staff A on 11/2/23 and for Staff B on 11/9/23. Both staff members were listed on the program's Annual Assurance letter sent to them on 5/29/23. Corrective Action: Submit to the Division new Record Check Authorizations for Staff A and Staff B by the corrective action due date given. Create and implement a system for tracking when all program staff are due to submit new Records Check Authorizations and fingerprinting to ensure compliance to this rule.”

Correction date in the state record: Jul 23, 2024