Saint Albans Town Educational Center

Regulation 2.3.9.3: The licensee shall ensure that all staff have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“Two (2)staff members did not submit a new record check authorization form or submit to fingerprinting prior to their expiration dates of 9/21/2023 and 11/1/2023. Corrective Action: Immediately have the two (2) staff submit a new record check authorization form and compete the fingerprint process. By 6/28/2024 submit a confirmation of completion to this Licensor.”

Correction date in the state record: Jul 3, 2024

Regulation 7.3.2.5: Classroom Aide A classroom aide is at least eighteen (18) years of age, is able to comprehend basic written format, and meets one (1) of the following qualifications: * At least a high school graduate or has completed a GED and completes the Fundamentals for Early Childhood Professionals' course or the Vermont Afterschool Essentials Certificate within the first twelve (12) months of employment; or * At least a high school graduate or has completed a GED and successful completion of a three (3) college credit course in child or human development or in school age care and education within the first twelve (12) months of employment.

“A staff member who has worked in the program since 10/21/2021 as a Classroom Aide has not completed the Fundamentals for Early Childhood Professional course or a three (3) college course in Human Development which was needed to be completed within the first twelve (12) months they were hired as stated in this rule. Corrective Action: By 6/29/2024 submit a program improvement plan which states the date this staff member will complete their requirements of either completing the Fundamentals Course or completing a three (3) college credit course in Human Development.”

Correction date in the state record: Jul 3, 2024

Regulation 6.2.7.3: Staff shall use positive methods of guidance and behavior management that encourage self-control, self-direction, self-esteem, and cooperation.

“Child A touched another child's hand while they were hanging from the climbing structure. Child A was immediately pulled off the platform by a staff causing the child to hit their head on the structure. Staff stated they did not ask child A to stop his behavior or redirect the child with their words but immediately and aggressively pulled them off the structure. Moving a child abruptly, not giving verbal warning or direction does not teach the child self-control, self-direction, or cooperation. Corrective Action: By 12/30/2022, submit a program improvement plan which details how staff will be trained on positive discipline that will support children's self-control, self-direction, and cooperation. Include in the plan the title of the training and date they will complete this training.”

Correction date in the state record: Dec 16, 2022

Regulation 7.3.2.4: "Trainee" A trainee is at least fifteen (15) years of age, able to comprehend basic written format, and meets one (1) of the following qualifications: 1) At least a high school graduate or has completed a GED and completes the Fundamentals for Early Childhood Professionals'course or the Vermont Afterschool Essentials Certificate within the first twelve (12) months of employment; or 2) At least a high school graduate or has completed a GED and successful completion of a three (3) college credit course in child or human development or in school age care and education within the first twelve (12) months of employment; or 3) At least is enrolled in or has received a State Board of Education approved Human Services Program Certificate that emphasizes child development or early childhood education.

“A staff member hired in 2018 as a trainee has not completed the Fundamentals class or completed a 3-college credit course in Child Development within the first 12 months of employment as required in this rule. Corrective Action: By 6/14/2022, submit a plan which includes the date of when this staff member will complete the required Fundamentals class or a 3-college credit course in child development.”

Correction date in the state record: Jun 9, 2022

Regulation 3.7.2.2: The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes. Licensees of a CBCCPP located within a public or independent school building may count a lock-down drill performed while the CBCCPP is in operation in place of a monthly evacuation drill with the CBCCPP children and staff and at least three (3) of the monthly drills conducted within 365 days shall be evacuation drills.

“The program has not conducted monthly fire drills where children and staff evacuate the building since October 2020. Corrective Action: Conduct one fire drills in May and one fire drills in June then monthly thereafter to meet compliance to this rule. By 5/31/2021 submit confirmation of understanding to this Licensor.”

Correction date in the state record: Jun 1, 2021

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“One staff working with children was issued a fingerprint request letter on 12/6/2019. They still had not complied with making an appointment and completing the fingerprint process as of this licensing visit on 5/24/2021. Corrective Action: Immediately have the staff make an appointment and complete the fingerprint process by 6/7/2021.”

Correction date in the state record: Jun 1, 2021

Regulation 3.4.3: A system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the CBCCPP, shall be established. The licensee shall save all daily attendance records identifying the hours of children's attendance for at least twelve (12) months from the date that care is provided.

“The third classroom reviewed, did not have an attendance record that reflected the children's time of arrival and departure each day. The staff had only completed attendance for the school office which did not reflect the time children were in attendance. Corrective Action: Immediately create a system where children are signed in on the attendance when they arrive and when they depart each day.”

Correction date in the state record: Jun 1, 2021

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“The Children's files were audited, and the required well care exam was missing for six (6) children who have been enrolled since 9/2020. Corrective Action: By 6/7/2021, obtain documentation that these children have received a well care exam. Develop a plan on how you will comply with this rule within 45 days of children's enrollment. Submit confirmation to this Licensor.”

Correction date in the state record: Jun 1, 2021

Regulation 7.3.2.4: "Trainee" A trainee is at least fifteen (15) years of age, able to comprehend basic written format, and meets one (1) of the following qualifications: 1) At least a high school graduate or has completed a GED and completes the Fundamentals for Early Childhood Professionals'course or the Vermont Afterschool Essentials Certificate within the first twelve (12) months of employment; or 2) At least a high school graduate or has completed a GED and successful completion of a three (3) college credit course in child or human development or in school age care and education within the first twelve (12) months of employment; or 3) At least is enrolled in or has received a State Board of Education approved Human Services Program Certificate that emphasizes child development or early childhood education.

“A staff member who has worked in the program since 8/22/2018 as a Trainees has not completed the Fundamentals for Early Childhood Professionals course or a three (3) college course in Human Development which needed to be completed within the first 12 months they were hired. Corrective Action: By 6/7/2021, submit a plan with a date of when this staff will complete either the Fundamentals course or a three (3) college credit course in Human Development.”

Correction date in the state record: Jun 1, 2021

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“Children's files were audited, and the required well care exam was missing for six (6) children who have been in care for more than 45 days. Corrective Action: By 12/20/2019, obtain documentation that the children have received a well care exam. Develop a system on how you will comply with this rule within 45 days of children's enrollment.”

Correction date in the state record: Dec 13, 2019

Regulation 3.4.6.5: Staffing Schedule: A licensee shall maintain a written record of the daily schedule for at least 365 days of all staff including exact days and hours worked and the group of children to whom they are assigned.

“A staff schedule had not been created prior to this licensing visit to show the staff's days and hours worked and the group of children they work with. The program has three (3) classrooms and staff do move from one classroom to another classroom when needed. Corrective Action: Immediately create a staff schedule or a system which shows the days and hours that all staff work and the group of children they are assigned throughout the day.”

Correction date in the state record: Dec 13, 2019

Regulation 3.4.3: A system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the CBCCPP, shall be established. The licensee shall save all daily attendance records identifying the hours of children's attendance for at least twelve (12) months from the date that care is provided.

“The attendance did not reflect the correct number of children in care for two (2) classrooms. Classroom 1 had twelve (12) children signed in but there were thirteen (13) children in care. A new child arrived earlier in the week and was not added to the attendance. Classroom 2 had eleven (11) children signed in but there were twelve (12) children in care. Corrective Action: Immediately create a system for all staff to review the attendance at time of arrival and departure daily to make sure it is accurate.”

Correction date in the state record: Dec 13, 2019

Regulation 3.4.7.3: Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“The BFIS quality and credential accounts were reviewed for all staff. It was determined that five (5) staff working in the program for more than six (6) months did not have their qualifications and trainings uploaded into their BFIS quality and credential accounts. Corrective Action: By 12/31/2019, submit all qualifications and professional development trainings to include CPR and First aid certifications to Northern Lights at CCV for all staff. Once sent to Northern Lights, send confirmation to this Licensor.”

Correction date in the state record: Dec 13, 2019