SACC at Fairfax Villa

8VAC20-780-60-A

“Based on record review and interview, it was determined the center did not ensure that the record for each child contained documentation of child updates and confirmation of up-to-date information in the child's record as required by 8VAC20-780-420 E 3. Evidence: Child #3's last annual update is 10/18/2021.”

8VAC20-780-60-A

“Based on record review and interview, it was determined the center did not ensure that the record for each child contained documentation of child updates and confirmation of up-to-date information in the child's record as required by 8VAC20-780-420 E 3. Evidence: Child #3's last annual update is 10/18/2021.”

8VAC20-780-60-A

“REPEAT VIOLATION Based on record review and interview, the center did not obtain all the required information for each child's record. Evidence: 1. Child #4 is missing the names, addresses, and phone numbers of two emergency contacts. 2. Child #5 is missing the addresses for two emergency contacts”

8VAC20-780-130-A

“REPEAT VIOLATION Based on record review and interview, the center did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: 1. There was no documentation of an immunization record for Child #3. 2. The site supervisor confirmed Child #3's start date was October 2023.”

8VAC20-780-60-A

“REPEAT VIOLATION Based on record review and interview, the center did not obtain all the required information for each child's record. Evidence: 1. Child #4 is missing the names, addresses, and phone numbers of two emergency contacts. 2. Child #5 is missing the addresses for two emergency contacts”

8VAC20-780-130-A

“REPEAT VIOLATION Based on record review and interview, the center did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: 1. There was no documentation of an immunization record for Child #3. 2. The site supervisor confirmed Child #3's start date was October 2023.”

8VAC20-780-40-E

“Based on staff interviews, it was determined the SACC program failed to comply with its' own policies and procedures as it relates to maintaining supervision. Evidence: 1. Staff stated that the Accountability Checklist, which is used to track student attendance between transitions, was not completed on the morning of September 28, 2022, before exiting the gym. 2. Staff failed to adhere to the SACC’s written policy for safety, accountability, supervision procedures and health, which states: ?Staff always know the total number and names of children. All children must be accounted for the beginning and end of the transition time through use of the 4-Part Accountability System.? 3. Staff failed to adhere to the SACC’s written policy for transitioning between the playground/gym/other areas, which states: ?Implement and account for all children using the 4-part Accountability System and center specific procedures. Do periodic face to name checks using the Accountability Checklist, set boundaries and ensure that children stay within, and do a ?final? safety and accountability check before leaving. Use the Accountability Checklist to ensure that all children are accounted for (name with face).?”

8VAC20-780-60-A-8

“Based on medication review and interview, the SACC program did not ensure that each child with a diagnosed food allergy had a written care plan that included physician instructions on the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: There was no documentation of a written care plan for child #6, who has a food allergy.”

8VAC20-780-340-F

“Based on staff interviews, a child under 10 years of age was not within actual sight and sound supervision of staff. Evidence: 1. On the morning of September 28, 2022, a 7-year-old (child # 5) left the gym alone and was not in sight and sound by the supervision of staff. 2. Staff stated that they were unaware that Child #5 had left the gym alone, and that the accountability checklist was not completed before leaving the gym. 3. According to staff interviews, it was determined that Child #5 was not in the care of a SACC staff member for up to 15mins.”

8VAC20-780-550-G

“Based on record review and interview, the SACC program did not document emergency evacuation drills. Evidence: 1. There was no documentation of a September 2022 evacuation drill. 2. Staff stated that an evacuation drill was held during the month of September. However, It was not documented.”

8VAC20-780-130-A

“Based on record review, the SACC Program did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: Child #2 did not have documentation of immunizations prior to the child’s first day of attendance. Child’s start date was 10/18/21.”

8VAC20-780-140-A

“Based on record review and staff interview, the SACC program did not obtain a physical examination by or under the direction of a physician prior to a child's attendance; or within 30 days after the first day of attendance. Evidence: Child #2 did not have documentation of a physical examination prior or within 30 days after the child’s first day of attendance. Child’s start date was 10/18/21.”

8VAC20-780-40-E

“Based on staff interviews, it was determined the SACC program failed to comply with its' own policies and procedures as it relates to maintaining supervision. Evidence: 1. Staff stated that the Accountability Checklist, which is used to track student attendance between transitions, was not completed on the morning of September 28, 2022, before exiting the gym. 2. Staff failed to adhere to the SACC’s written policy for safety, accountability, supervision procedures and health, which states: ?Staff always know the total number and names of children. All children must be accounted for the beginning and end of the transition time through use of the 4-Part Accountability System.? 3. Staff failed to adhere to the SACC’s written policy for transitioning between the playground/gym/other areas, which states: ?Implement and account for all children using the 4-part Accountability System and center specific procedures. Do periodic face to name checks using the Accountability Checklist, set boundaries and ensure that children stay within, and do a ?final? safety and accountability check before leaving. Use the Accountability Checklist to ensure that all children are accounted for (name with face).?”

8VAC20-780-60-A-8

“Based on medication review and interview, the SACC program did not ensure that each child with a diagnosed food allergy had a written care plan that included physician instructions on the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: There was no documentation of a written care plan for child #6, who has a food allergy.”

8VAC20-780-340-F

“Based on staff interviews, a child under 10 years of age was not within actual sight and sound supervision of staff. Evidence: 1. On the morning of September 28, 2022, a 7-year-old (child # 5) left the gym alone and was not in sight and sound by the supervision of staff. 2. Staff stated that they were unaware that Child #5 had left the gym alone, and that the accountability checklist was not completed before leaving the gym. 3. According to staff interviews, it was determined that Child #5 was not in the care of a SACC staff member for up to 15mins.”

8VAC20-780-550-G

“Based on record review and interview, the SACC program did not document emergency evacuation drills. Evidence: 1. There was no documentation of a September 2022 evacuation drill. 2. Staff stated that an evacuation drill was held during the month of September. However, It was not documented.”

8VAC20-780-130-A

“Based on record review, the SACC Program did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: Child #2 did not have documentation of immunizations prior to the child’s first day of attendance. Child’s start date was 10/18/21.”

8VAC20-780-140-A

“Based on record review and staff interview, the SACC program did not obtain a physical examination by or under the direction of a physician prior to a child's attendance; or within 30 days after the first day of attendance. Evidence: Child #2 did not have documentation of a physical examination prior or within 30 days after the child’s first day of attendance. Child’s start date was 10/18/21.”

8VAC20-790-540-B-3

“Based on record review, not all children's records reviewed contained all required information. Evidence: 1. Child 1's record did not contain work addresses for one parent. 2. Child 2's record did not contain work addresses for each parent.”

8VAC20-780-60-A

“Based on record review, one child's record did not contain all required information. Evidence: Child3's record did not contain the father's, name, address, phone number, and employment information.”

8VAC20-790-540-B-3

“Based on record review, not all children's records reviewed contained all required information. Evidence: 1. Child 1's record did not contain work addresses for one parent. 2. Child 2's record did not contain work addresses for each parent.”

8VAC20-780-60-A

“Based on record review, one child's record did not contain all required information. Evidence: Child3's record did not contain the father's, name, address, phone number, and employment information.”

22VAC40-185-240-D-4

“Based on record review and director statement, children with emergency medication were not always be in the care of a staff member or independent contractor who meets the requirements of medication administration training. Evidence: On the date of inspection two children had emergency medication present at the center. There is no staff currently employed at the child day center who have a current medication authorization training. According to a statement by the director, Adult 1 has previously been certified but the certification has expired and the expired certificate could not be produced on the date of inspection.”

22VAC40-185-240-D-4

“Based on record review and director statement, children with emergency medication were not always be in the care of a staff member or independent contractor who meets the requirements of medication administration training. Evidence: On the date of inspection two children had emergency medication present at the center. There is no staff currently employed at the child day center who have a current medication authorization training. According to a statement by the director, Adult 1 has previously been certified but the certification has expired and the expired certificate could not be produced on the date of inspection.”