Montessori School of Oakton

8VAC20-780-40-M

“The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions. This list shall be dated and kept confidential in each room or area where children are present. The written list of children's allergies, sensitivities and dietary restrictions was visible in one classroom.”

8VAC20-780-550-P

“The center shall maintain a written record of children's serious and minor injuries in which entries are made the day of occurrence. The record shall include time and date the parent notified and the name of the staff notifying the parent. The injury reports were reviewed in one classroom there were approximately 6 injury reports that did not include the time and date the parent was notified. One report did not include the name of the person notifying the parent.”

8VAC20-780-40-M

“The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions. The written list of all children's allergies was not current. The written list included one child no longer has a diagnosed food allergy(room A) and two children no longer requires an emergency medication for their diagnosed food allergies.(rooms B and C)”

22.1-289.036-B-2

“Providers must obtain a completed national criminal background check for each board officer every five years. The national criminal background check for one officer is overdue by almost 2 years.”

8VAC20-780-550-H

“The center shall maintain a record of the dates of the practice drills for one year. The center did not maintain a record of the dates practice drills were completed for the 2024-2025 school year.”

8VAC20-780-510-G

“Medication shall be labeled with the child's name, the name of the medication, the dosage amount, and the time or times to be given. One medication was not labeled with a child's name.”

8VAC20-780-380-A

“There shall be a posted daily schedule that allows for flexibility as children's needs require. A posted daily schedule was not found in all four classrooms”

8VAC20-780-510-F

“The medication authorization shall be available to staff during the entire time it is effective. One unlabeled medication was found without a medication authorization.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. Cleaning products were found inside an unlocked cabinet under the sink in Room 106.”

8VAC20-780-420-E-3

“Staff shall request at least annually parent confirmation that the required information in the child's record is up to date. Such sharing of information shall be documented. The annual record review for Child #1 was overdue by 22 days and for Child #4 was overdue by 20 days.”

8VAC20-780-140-A

“Each child shall have a physical examination by or under the direction of a physician. The record for Child #4 did not contain the results of a physical examination. Child #4 has been in care for nine months.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for Child #4, enrolled for one year and four months, was missing the work phone number for both custodial parents.”

8VAC20-780-240-B

“Staff shall complete orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Staff #1 has been working in the center for two months and there is no documentation of having completed orientation training.”

8VAC20-780-160-A

“Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. Staff #1 TB was dated two months prior to date of employment and has been employed for three months.”

8VAC20-780-550-D

“The center shall implement a monthly practice evacuation drill. No drills were documented for the months of June 2024, July 2024 and August 2024.”

8VAC20-780-60-A-8

“A written care plan is required for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Child #1, who has been enrolled for two months and Child #2, who has been enrolled for four weeks, have diagnosed food allergies and did not have a written care plan in their file.”

8VAC20-780-510-L

“Medication shall be kept in a locked place using a safe locking method that prevents access by children. Medication for room 106 was stored in Ziploc bags inside of a closet. The closet's door was not locked.”

8VAC20-780-60-A

“Based on record review, each child's record did not have all required information. Evidence: Child 3 is missing both parent work phone numbers and addresses.”

8VAC20-780-160-C

“Based on record review, staff did not provider a current tuberculosis screening/test every two years from the date of most recent inspection. Evidence: Staff 2 had a tuberculosis screening last completed on 8/4/2021.”

8VAC20-780-280-B

“Based on observation, hazardous substances were not kept in a locked place that prevents access by children. Evidence: 1) On the date of inspection, a bottle of hand sanitizer was observed on top of a bookshelf outside of room 207. This bottle was accessible to children.”

8VAC20-780-60-A

“Based on record review, children's records did not contain all required information. Evidence: 1) The records for Child #2 and Child #3 did not contain the work phone number of one or two of the parents who have custody. 2) The record for Child #4 did not contain the work phone number and place of employment of each parent who has custody.”

8VAC20-780-40-M

“Based on documentation review and interview with staff, the center did not maintain a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan. Evidence: 1) On the date of inspection, the allergy list available for review in room 207 was dated for the school year 2022-23. Staff in the room stated that the information in the list is not current.”

8VAC20-780-510-N

“Based on medication review and interview with staff, the center did not keep a record of medication given children. Evidence: 1) On the date of inspection, Staff #4 stated that medication for Child #1 has been administered but a record documenting the medication administration has not been kept.”

8VAC20-780-260-B

“Based on documentation review, the center did not provide to the licensing representative an annual approval from the health department. Evidence: 1) On the date of inspection, the most recent inspection report available was dated 06/10/2021.”

8VAC20-780-240-A

“Based on record review, staff did not complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: 1) On the date of inspection, the records for Staff #1 and Staff 2 (start date 08/2022) did not contain documentation of having completed the Virginia Department of Education-sponsored orientation course.”

8VAC20-780-80-A

“Based on documentation review, the written record of daily attendance did not meet all requirements. Evidence: 1) The daily attendance record did not document the departure of each child in care as it occurs.”

8VAC20-780-160-A

“Based on record review, documentation of a negative tuberculosis (Tb) screening for one staff person did not meet all requirements. Evidence: 1) The documentation shall have been completed within the last 30 calendar days of the date of employment. The Tb screening form in the record for Staff #1 (start date 08/2022) was dated 03/25/2022.”

8VAC20-780-140-A

“Based on record review, the center did not ensure that each child have a physical examination by or under the direction of a physician within 30 days after the first day of attendance. Evidence: 1) The record for Child #2 (start date 09/07/2021) did not contain the results of a physical examination.”

8VAC20-780-260-B

“Based on documentation review, evidence of an annual health department inspection report was not available to review. Evidence: 1) On the date of inspection, the most recent inspection report available was dated 06/10/2021.”

8VAC20-780-60-A

“Based on record review, children's records did not contain all required information. Evidence: 1) The record for Child #1 did not contain the work phone number and place of employment of each parent who has custody. 2) The records for Child #2 and Child #3 did not contain the work phone number of each parent who has custody.”

8VAC20-780-240-E

“Based on record review, the center did not ensure that staff complete orientation training in first aid and cardiopulmonary resuscitation (CPR), as appropriate to the age of the children in care, within 30 days of employment. Evidence: 1) On the date of inspection, the record for Staff #2 (start date 08/2022) did not contain documentation of having completed orientation training in first aid and cardiopulmonary resuscitation.”

22.1-289.036-B-2

“Based on record review, the center did not ensure to obtain fingerprint-based criminal history check determination letter prior to first day of employment for one staff person. Evidence: 1) The record for Staff #2 (start date 08/16/2021) had a fingerprint-based criminal history check determination letter dated 08/26/2021.”

22.1-289-036-B-4

“Based on record review and interview, it was determined that the center did not ensure that board officers that had lived out of the state of VA within the last 5 years have in their files the result of an out-of-state Central Registry search request and the result of an out-of-state Sex Offender Registry search request. Evidence: 1) The record for Staff #3 did not contain documentation of an out-of-state Central Registry search request and the result of an out-of-state Sex Offender Registry search request. Staff #3 had declared in their sworn statement having lived out of the state of VA within the last 5 years.”

8VAC20-780-60-A

“Based on record review, children's records did not contain all required information. Evidence: 1) The record for Child #2 did not contain the work phone number of one custodial parent.”