Right at School, LLC-Coventry

8VAC20-780-550-E

“Shelter in place procedures shall be practiced a minimum of twice per year. There was no documentation of drill procedures conducted in 2025.”

8VAC20-780-510-P

“When an authorization for medication expires, the facility shall notify parents that the medication must be picked up within 14 days of the authorization expiration or that a new authorization should be completed. Child #6 has a medication authorization for 1 medication, and the authorization was overdue for by over 8 months. The authorization had not been renewed, and the medication had not been returned or disposed of as required.”

8VAC20-780-40-M

“Repeat Violation The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan. Child #6 has physician documented allergies and they were not listed on the allergy list.”

8VAC20-780-140-A

“The center shall obtain documentation that each child has received a physical examination by or under the direction of a physician before the child's attendance; or within 30 days after the first day of attendance. The records for Child #3 and #4 were missing physicals. Child #3 was overdue by 9 months and Child #4 was overdue by 4 months.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. The record for Child #3 who had been attending for 10 months did not have documentation of immunizations.”

8VAC20-780-60-A

“Repeat Violation Centers must keep a separate record for each child enrolled that contains all of the required information. Child #1 was missing the physician’s name and phone number, one parent completed home address and the annual update was overdue by 5 months. Child #2 was missing both the emergency contacts home address. Child #3 was missing both parents? employment phone numbers. Child #4 was missing the annual update, and it was overdue by 5 months. Child #5 was missing the one parents? employment phone number, and the annual update was overdue by 5 months.”

8VAC20-780-70

“The provider shall keep for each staff person all the required information. Staff #1 was missing information related to any health issues that may interfere with the job and an emergency contact name and information. Staff #1 has been working for approximately 3 weeks.”

8VAC20-780-60-A

“Repeat Violation Centers must keep a separate record for each child enrolled that contains all of the required information. Child #2?s and Child #5?s record were missing the annual update. Child #2?s was overdue by 9 months and Child #5?s was overdue by 2 years.”

22.1-289.035-B-4

“Repeat Violation The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #1, employed for approximately 3 weeks, did not have documentation requesting a central registry check or criminal history check from a different state.”

22.1-289.011-F

“The license and any other documents required shall be posted in a conspicuous place on the licensed premises. The findings from the most recent inspection, dated 2/24/2024, were not posted in a conspicuous place on the premises.”

8VAC20-780-550-D

“Repeat Violation The center shall implement a monthly practice evacuation drill. There was not documentation of drills conducted in May and June 2025.”

8VAC20-780-70

“The provider shall keep for each staff person all the required information. Staff #1 was missing information related to any health issues that may interfere with the job and an emergency contact name and information. Staff #1 has been working for approximately 3 weeks.”

8VAC20-780-60-A

“Repeat Violation Centers must keep a separate record for each child enrolled that contains all of the required information. Child #2?s and Child #5?s record were missing the annual update. Child #2?s was overdue by 9 months and Child #5?s was overdue by 2 years.”

22.1-289.035-B-4

“Repeat Violation The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #1, employed for approximately 3 weeks, did not have documentation requesting a central registry check or criminal history check from a different state.”

22.1-289.011-F

“The license and any other documents required shall be posted in a conspicuous place on the licensed premises. The findings from the most recent inspection, dated 2/24/2024, were not posted in a conspicuous place on the premises.”

8VAC20-780-550-D

“Repeat Violation The center shall implement a monthly practice evacuation drill. There was not documentation of drills conducted in May and June 2025.”

22.1-289.035-B-4

“(Repeat Violation) The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #1, employed for more than 11 months, did not have documentation of requesting a central registry check and no documentation of requesting a criminal history check from a state outside of VA and no documentation of requesting a criminal records check from a different state.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child #3, who had been attending for four months, did not have documentation of an immunization record on file.”

8VAC20-780-140-A

“Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. There was no physical examination in the record of child #3, who had been enrolled for four months.”

8VAC20-780-60-A

“Centers must keep a separate record for each child enrolled that contains all of the required information. Child 1's record was missing an address for one emergency contact, and an annual update check. Child 2's record was missing a phone number for one emergency contact. Child 3's record was missing employment information for both parents, a physicians phone number, and phone numbers for both emergency contacts. Child 6's record was missing a second emergency contact.”

22.1-289.035-B-4

“(Repeat Violation) The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #1, employed for more than 11 months, did not have documentation of requesting a central registry check and no documentation of requesting a criminal history check from a state outside of VA and no documentation of requesting a criminal records check from a different state.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child #3, who had been attending for four months, did not have documentation of an immunization record on file.”

8VAC20-780-140-A

“Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. There was no physical examination in the record of child #3, who had been enrolled for four months.”

8VAC20-780-60-A

“Centers must keep a separate record for each child enrolled that contains all of the required information. Child 1's record was missing an address for one emergency contact, and an annual update check. Child 2's record was missing a phone number for one emergency contact. Child 3's record was missing employment information for both parents, a physicians phone number, and phone numbers for both emergency contacts. Child 6's record was missing a second emergency contact.”

8VAC20-780-70

“Documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position, and orientation and training as required shall be in each staff record. Staff #2 and Staff #3 are designated as Program Leaders and do not have documentation of qualifications. Staff #1, designated as Program Director does not have documentation of qualifications.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. Child #1 did not have record and has been attending for more than a month.”

8VAC20-780-40-M

“The center is required to keep a current list of all known allergies, sensitivities, and dietary restrictions in each room or area where children are present. The list must be dated and kept confidential and it was not dated.”

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #2, employed for more than 6 months, did not have documentation of requesting a central registry check and no documentation of requesting a criminal history check from a state outside of VA and no documentation of requesting a criminal records check from a different state.”

8VAC20-780-550-D

“The center shall implement a monthly practice evacuation drill. A practice drill was not conducted in August 2024.”

8VAC20-780-550-P

“The center shall maintain a written record of children's serious and minor injuries in which entries are made the day of occurrence. Five injury reports were reviewed and they did not include the date, time and how the parent was notified of the injury and any future action to prevent recurrence of the injury.”

8VAC20-780-240-A

“Staff are to complete the VDOE sponsored online orientation course within 90 days of hire. Staff #2, who is working with children, has not yet completed this course which is overdue by 3 months.”

8VAC20-780-70

“Documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position, and orientation and training as required shall be in each staff record. Staff #2 and Staff #3 are designated as Program Leaders and do not have documentation of qualifications. Staff #1, designated as Program Director does not have documentation of qualifications.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. Child #1 did not have record and has been attending for more than a month.”

8VAC20-780-40-M

“The center is required to keep a current list of all known allergies, sensitivities, and dietary restrictions in each room or area where children are present. The list must be dated and kept confidential and it was not dated.”

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #2, employed for more than 6 months, did not have documentation of requesting a central registry check and no documentation of requesting a criminal history check from a state outside of VA and no documentation of requesting a criminal records check from a different state.”

8VAC20-780-550-D

“The center shall implement a monthly practice evacuation drill. A practice drill was not conducted in August 2024.”

8VAC20-780-550-P

“The center shall maintain a written record of children's serious and minor injuries in which entries are made the day of occurrence. Five injury reports were reviewed and they did not include the date, time and how the parent was notified of the injury and any future action to prevent recurrence of the injury.”

8VAC20-780-240-A

“Staff are to complete the VDOE sponsored online orientation course within 90 days of hire. Staff #2, who is working with children, has not yet completed this course which is overdue by 3 months.”

8VAC20-780-140-A

“Based on record review and staff interviews, the licensee did not ensure to obtain documentation that each child has received a physical examination by or under the direction of a physician before the child's attendance; or within 30 days after the first day of attendance. Evidence: The record for Child #2, (first date of attendance 8-30-2021) did not include documentation of a required physical.”

8VAC20-780-550-F

“Based on staff interviews and review of documentation, the licensee did not ensure to practice a minimum of twice a year a shelter in place procedure. Evidence: Staff #4 confirmed they did not have information /documentation of a lock down drill practiced at least one in 2023.”

8VAC20-780-550-E

“Based on staff interviews and review of documentation, the licensee did not ensure to practice a minimum of twice a year a shelter in place procedure. Evidence: Staff #4 confirmed they did not have information /documentation of the shelter in place drills practiced at least twice in 2023.”

8VAC20-780-245-A

“Based on a record review and staff interviews, the licensee did not ensure staff obtained a minimum of 16 hours of annual training related to the care of children. Evidence: The record for Staff #4 did not include documentation of 16 hours of training.”

8VAC20-780-150-B

“Based on record review and provider interview, the licensee did not ensure the physical examination and dates of immunizations shall include the signature of a physician, his designee, or an official of a local health department Evidence: The immunization for Child #2 did not include a physician or designated individual’s signature.”

8VAC20-780-60-A

“Repeat Violation Based on record review and staff interviews, the licensee did not ensure to maintain and keep at the center a separate record for each child enrolled which contained all required information. Evidence: Staff #4 verified the following items were missing from the children’s records. 1.Child #1?s record did not include the employment phone number for both parents listed 2. Child #2?s record did not include home address for the second emergency contact, or the employment phone number for one parent listed 4. Child #7?s record was not available for review. Staff #1 and #4 confirmed the record was missing.”

8VAC20-780-140-A

“Based on record review and staff interviews, the licensee did not ensure to obtain documentation that each child has received a physical examination by or under the direction of a physician before the child's attendance; or within 30 days after the first day of attendance. Evidence: The record for Child #2, (first date of attendance 8-30-2021) did not include documentation of a required physical.”

8VAC20-780-550-F

“Based on staff interviews and review of documentation, the licensee did not ensure to practice a minimum of twice a year a shelter in place procedure. Evidence: Staff #4 confirmed they did not have information /documentation of a lock down drill practiced at least one in 2023.”

8VAC20-780-550-E

“Based on staff interviews and review of documentation, the licensee did not ensure to practice a minimum of twice a year a shelter in place procedure. Evidence: Staff #4 confirmed they did not have information /documentation of the shelter in place drills practiced at least twice in 2023.”

8VAC20-780-245-A

“Based on a record review and staff interviews, the licensee did not ensure staff obtained a minimum of 16 hours of annual training related to the care of children. Evidence: The record for Staff #4 did not include documentation of 16 hours of training.”

8VAC20-780-150-B

“Based on record review and provider interview, the licensee did not ensure the physical examination and dates of immunizations shall include the signature of a physician, his designee, or an official of a local health department Evidence: The immunization for Child #2 did not include a physician or designated individual’s signature.”

8VAC20-780-60-A

“Repeat Violation Based on record review and staff interviews, the licensee did not ensure to maintain and keep at the center a separate record for each child enrolled which contained all required information. Evidence: Staff #4 verified the following items were missing from the children’s records. 1.Child #1?s record did not include the employment phone number for both parents listed 2. Child #2?s record did not include home address for the second emergency contact, or the employment phone number for one parent listed 4. Child #7?s record was not available for review. Staff #1 and #4 confirmed the record was missing.”

8VAC20-780-550-G

“Repeat Based on staff interviews and review of documentation, the licensee did not ensure to maintain documentation of monthly emergency evacuation drills. Evidence: Staff #1 confirmed they did not have documentation of evacuation drills conducted in May, June and August 2023.”

8VAC20-780-500-A

“Based on observation and staff interviews, the licensee did not ensure children's hands shall be washed with soap and running water or disposable wipes before and after eating meals or snacks. Evidence: The 4th and 5th grade children were observed eating snack and the children did not wash their hands after eating.”

8VAC20-780-70

“Repeat Based on a record review and staff interviews, the licensee did not ensure staff have all required documentation for their record. Evidence: The following information was missing from the staff records 1) Staff #1 and Staff #4 did not have documentation to demonstrate they have the required education, training, and certification by their job position. Staff #1 (designated Program Director) is missing documentation of experience and education/training. Staff #4 (designated as program lead/educator) is missing documentation of education/training. 2)There was not emergency contact information and health related information for Staff #1, Staff #2, Staff #3, Staff #4 and Staff #5 which are required to be at the center.”

8VAC20-780-60-A

“Repeat Based on record review and staff interviews, license did not ensure that children’s records contained all required information. Evidence: Three out of 8 children’s records requested for review were not available. Staff #1 confirmed the records for Child#1, Child #3 and Child #5 were missing.”

8VAC20-780-80-A

“Based on documentation review and staff interviews, the licensee did not ensure that for each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: The attendance sheet for children observed in the cafeteria was not accurate as it listed only 12 children and 14 children were observed. Staff #1 verified 2 children were assigned to a different group and the attendance sheet had not been updated.”