Quarry Hill School

Regulation 3.4.3: A system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the CBCCPP, shall be established. The licensee shall save all daily attendance records identifying the hours of children's attendance for at least twelve (12) months from the date that care is provided.

“The attendance sheets reflected that at times, children were not being Timed In each day, as a check mark was used to indicate the child being present. There was no Time Out for children being picked up mid day or at the end of your program. Corrective Action: It is required to take the attendance of each child to include documenting the TIme In and Time Out each day.”

Correction date in the state record: Oct 4, 2023

Regulation 5.4.1.4: Cots, mats, and mattresses shall be nonporous or have nonporous coverings. Each child shall be provided clean, individual bed linens either by the licensee providing them directly or requiring parents to provide them. No child shall nap directly on nonporous coverings.

“The mats and/or mat coverings used by children for naptime are not non-porous, as required by the rule. Corrective Action: It is required to provide mats and/or mat coverings that are non-porous for use by children at naptime.”

Correction date in the state record: Oct 4, 2023

Regulation 5.10.3.3: Safe Use Zones For all play equipment that is thirty (30) inches or higher from the ground, including climbing equipment, slides, swings and other similar equipment, the licensee shall ensure that the surface under and around the equipment, including recommended use zones, is of approved resilient material that protects children if they fall. * Materials in the use zone shall consist of wood chips, pea stone, mulch, engineered wood fibers, sand, safety-tested shredded or rubber like material or rubber mats designed for protective cushioning; * Materials used in the use zone shall follow the recommendations listed in the most recent publication of U.S. Consumer Product Safety Commission's Public Playground Safety Handbook regarding critical depth of tested materials determined by the height of the highest climbing surface of the equipment; * Materials used in the use zone shall be installed and maintained according to the manufacturer's instructions; * If the loose material such as sand, mulch, or shredded rubber is used in use zones, the licensee shall ensure that the material is raked regularly and replenished to maintain depth and resilience; and * If the resilient material in use zones freezes, staff shall ensure that children will not play on the equipment until the resilient material has thawed and is once again resilient.

“The wooden climbing structure had a slide that was over four (4) feet tall, and it did not have cushioning material around the sides and had insufficient cushioning material at the bottom of the slide. Corrective Action: Immediately do not let children play on the slide until the required cushioning material is in place to protect children from a fall. By 10/20/2022 submit a program improvement plan which will include the date the cushioning material will be in place.”

Correction date in the state record: Oct 26, 2022

Regulation 3.7.2.2: The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes. Licensees of a CBCCPP located within a public or independent school building may count a lock-down drill performed while the CBCCPP is in operation in place of a monthly evacuation drill with the CBCCPP children and staff and at least three (3) of the monthly drills conducted within 365 days shall be evacuation drills.

“The last fire drill documented was in October 2021 and no fire drills were documented after this date. Confirmation from staff, fire drills did not occur monthly for 2022. This rule was cited previously on 3/3/2021. Corrective Action: Conduct two fire drills in the month of October and two in the month of November then monthly there after to meet compliance to this rule. By 10/20/2022 submit confirmation of understanding and how fire drills will be documented to this Licensor.”

Correction date in the state record: Oct 26, 2022

Regulation 3.7.2.2: The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes. Licensees of a CBCCPP located within a public or independent school building may count a lock-down drill performed while the CBCCPP is in operation in place of a monthly evacuation drill with the CBCCPP children and staff and at least three (3) of the monthly drills conducted within 365 days shall be evacuation drills.

“Upon request for the evacuation drill records, Staff A stated she didn't have them, and hasn't conducted a drill since the fall. Corrective Action: For the month of March and April 2021, conduct an additional evacuation drill. Develop a system to ensure evacuation drills are conducted on a monthly basis.”

Correction date in the state record: Apr 13, 2021

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“Upon review of six (6) children's files, four (4) were found without an annual heath exam. Corrective Action: Ensure each child currently enrolled has an annual health exam in their file. Develop a system to ensure ongoing compliance to this rule.”

Correction date in the state record: Apr 13, 2021

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Upon review of staff BFIS Quality and Credential accounts, they were found to be incomplete. Nine (9) staff were missing documentation to confirm their qualifications. As a result of documents not being in BFIS, and coded per Northern Lights at CCV review, qualifications were unable to be confirmed. Nine (9) staff were missing documentation of completing Protecting Vermont's Children Reporting Abuse & Neglect training, six (6) were missing documentation of completing Orientation, and three (3) were missing documentation to confirm the required fifteen (15) hours of annual professional development. Corrective Action: Ensure all staff have an up-to-date BFIS account as required by this rule. Develop a system to ensure ongoing compliance to this rule.”

Correction date in the state record: Apr 13, 2021

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“Upon review of staff BFIS Quality and Credential account, and review of documents on site, it was determined that five (5) staff were not currently CPR/First Aid certified. Corrective Action: Ensure all staff complete a CPR/First Aid training, and develop a system to ensure ongoing compliance to this rule.”

Correction date in the state record: Apr 13, 2021