Poker Hill School

Regulation 5.10.3.3: Safe Use Zones For all play equipment that is thirty (30) inches or higher from the ground, including climbing equipment, slides, swings and other similar equipment, the licensee shall ensure that the surface under and around the equipment, including recommended use zones, is of approved resilient material that protects children if they fall. * Materials in the use zone shall consist of wood chips, pea stone, mulch, engineered wood fibers, sand, safety-tested shredded or rubber like material or rubber mats designed for protective cushioning; * Materials used in the use zone shall follow the recommendations listed in the most recent publication of U.S. Consumer Product Safety Commission's Public Playground Safety Handbook regarding critical depth of tested materials determined by the height of the highest climbing surface of the equipment; * Materials used in the use zone shall be installed and maintained according to the manufacturer's instructions; * If the loose material such as sand, mulch, or shredded rubber is used in use zones, the licensee shall ensure that the material is raked regularly and replenished to maintain depth and resilience; and * If the resilient material in use zones freezes, staff shall ensure that children will not play on the equipment until the resilient material has thawed and is once again resilient.

“There is a zip line structure on the playground that is more than 30 inches above the ground that did not have protective ground covering. The dome-type climber on the playground, which had 3 inches of mulch, and the chain ladder climber on the playground, which had 1 inch of mulch, did not contain the required amount of protective ground covering. Corrective Action: Effective immediately the zip line structure, dome climber, and chain ladder climber must be inaccessible to children until the required amount of protective ground covering is installed or the equipment is removed. Submit a statement to the licensor confirming the equipment is not accessible to children and to identify the plan for use of the equipment.”

Correction date in the state record: Jun 9, 2021

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years.

“The program has been documenting fire drills by writing Fire Drill on a calendar on the date the drill was conducted. An accounting for the number of children and staff evacuated, time taken to evacuate, and notation on whether the drill was conducted while children were sleeping or awake were not indicated. Corrective Action: Effective immediately, establish and maintain a practice to record the date, number of children and staff evacuated, the length of time to evacuate and whether children were sleeping or awake to the fire drill record and email this licensor by 12/23/2019 to confirm required recording of fire drills is being done.”

Correction date in the state record: Dec 20, 2019

Regulation 3.4.7.3: Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“After a review of onsite staff files and BFIS Quality and Credentialing accounts, it was determined that no staff member employed longer than six (6) months had an up to date BFIS Quality and Credentialing Accounts as required and were missing qualification information, required trainings, and/or annual professional development documentation. Corrective Action: By 12/23/2019, submit all required qualification information, documentation of required trainings, and documentation of completed annual professional development to Northern Lights at CCV for each staff person's BFIS Quality and Credentialing accounts By 12/23/2019 develop and email a plan that outlines how staff BFIS Quality and Credentialing accounts will be updated and kept up to date in the future.”

Correction date in the state record: Dec 20, 2019

Regulation 5.4.1.4: Cots, mats, and mattresses shall be nonporous or have nonporous coverings. Each child shall be provided clean, individual bed linens either by the licensee providing them directly or requiring parents to provide them. No child shall nap directly on nonporous coverings.

“Seven of the eight mats used by children for resting were observed to have holes in them allowing the cushioning material to be exposed making the sleeping mats porous. Corrective Action: Ensure that all rest mats are non-porous or have non-porous coverings. Email this licensor by 12/23/2019 noting whether the seven rest mats have been fixed or replaced.”

Correction date in the state record: Dec 20, 2019