Montessori School of Fairfax

8VAC20-780-140-A

“Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. There was no physical examination in the record of child #7, who had been enrolled for approximately one year and eight months.”

8VAC20-780-420-E-3

“Repeat Violation Staff shall request at least annually parent confirmation that the required information in the child's record is up to date. Up-to-date information is required to be requested from the parent for each child's record at least annually. The information in the record of child #7 had not been updated in over one year and eight months which is overdue by eight months.”

8VAC20-780-280-B

“Hazardous substances must be in a locked place that prevents access by children. In the Class A, the bathroom children use had a mop with cleaning solution in it accessible to children and not locked. In the Toddler Class, a wood care polish, sanitizer and white out were on a high shelf that was not locked. Another bottle of sanitizer was on a shelf near the light switch by the door.”

8VAC20-780-60-A

“Repeat Violation Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for Child #7, enrolled for approximately one year and eight months, was missing the following required components: parent's work phone numbers.”

8VAC20-780-550-D

“The center shall implement a monthly practice evacuation drill. The Center failed to implement a monthly practice evacuation drill the following months: December 2025, January 2026 and February 2026.”

8VAC20-780-60-A

“Repeat Violation Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for Child #5, enrolled for one week, was missing the following required components: parent's work phone numbers and previous child day care and schools attended by the child. The record for Child #7, enrolled for one week and 6 days, was missing the following required components: parent's work phone numbers”

8VAC20-780-550-E

“Repeat Violation Shelter in place procedures shall be practiced a minimum of twice per year. The center did not have record of doing two shelter in place drills for the 9/2024-8/2025 school year. The center practiced one shelter in place drill on 11/26/2024 only.”

8VAC20-780-245-A

“Repeat Violation Staff shall complete annually a minimum of 16 hours of training appropriate to the age of children in care. Staff #6 had completed 12 hours of training for the 9/2024-8/2025 school year. Staff #7 had completed 9.5 hours of training for the 9/2024-8/2025 school year.”

8VAC20-780-550-F

“Repeat Violation Lockdown procedures shall be practiced at least annually. The center did not practice lock down procedures for the 9/2024-8/2025 school year.”

8VAC20-780-50-A

“Repeat Violation Staff and children's records shall be treated confidentially. The supplemental page dated 3/05/2025 was posted with the violation notice and inspection summary. The information found on the Supplemental Information page is confidential and this document is not to be posted in the facility.”

8VAC20-780-40-I

“Repeat Violation The center shall develop written procedures for injury prevention. Staff stated they had not developed written procedures for injury prevention.”

8VAC20-780-160-A

“Repeat Violation Each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with the children and the documentation shall have been completed within the last 30 calendar days of the date of employment . The screening or test for Staff #3 was completed 7 months and two weeks prior to employment.”

8VAC20-780-420-E-3

“Repeat Violation Staff shall request at least annually parentconfirmation that the required information in the child's record is up to date. Up-to-date information is required to be requested from the parent for each child's record at least annually. The information in the record of child #6 had not been updated in over 1 year and 1 week which is overdue by one week.”

8VAC20-780-60-A-8

“Repeat Violation A written care plan is required for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child isallergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Child #3, Child #4 and Child #6 has a diagnosed food allergy and did not have a written care plan in their file with instructions from a physician.”

8VAC20-780-70

“Repeat Violation Each staff record shall be kept with all the required documents including the following: Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment, the name, address, and telephone number of a person to be notified in an emergency and date of separation from employment Staff #1, who was no longer employed, did not have the date of separation from employment in their file. Staff #4, who has been actively working at the center for the past 3 1/2 years, had only one reference on file. The 2nd reference was filled out during the inspection. Staff #5, who has been actively working at the center for the past 10 years, did not have any completed reference verifications on file. Two references were filled out during the inspection. Staff #8, who has been actively working at the center for the past 1 1/2 years, did not have any completed reference verifications on file. Two references were filled out during the inspection and did not have the emergency contact name, address and telephone number. Staff #9, who has been actively working at the center for the past 1 1/2 years, did not have the emergency contact address.”

8VAC20-780-60-A-8

“Repeat Violation A written care plan is required for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Child #1, Child #2 and Child #12, has a diagnosed food allergy and did not have a written care plan in their file with instructions from a physician.”

8VAC20-780-40-M

“The center is required to maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8. This list shall be dated and kept confidential in each room or area where children are present. Each classroom had a list of children's allergies, sensitivities and dietary restrictions for the children enrolled in their class only. It was also not updated with current information. Child #6, Child #9 and Child #11 were listed with a food allergy, but it was a preference.”

8VAC20-780-80-A

“Repeat Violation For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. At approximately 8:54am on 3/05/2025, there were 16 children present in Classroom B and no children were marked present on the attendance record. The staff stated they were busing with children arriving.”

8VAC20-780-550-D

“Repeat Violation The center shall implement a monthly practice evacuation drill. The Center failed to implement a monthly practice evacuation drill the following months: November 2024, December 2024, January 2025 and February 2025.”

8VAC20-780-550-E

“Repeat Violation Shelter in place procedures shall be practiced a minimum of twice per year. The center practiced Shelter in Place procedures on 11/26/2024 only.”

8VAC20-780-550-F

“Repeat Violation Lockdown procedures shall be practiced at least annually. The center did not practice a lockdown procedure in 2024.”

8VAC20-780-560-F

“When centers choose to provide meals or snacks, the following shall apply: Centers shall follow the most recent, age-appropriate nutritional requirements of the Child and Adult Care Food Program of the United States Department of Agriculture (USDA) and must have a menu listing foods to be served for meals and snacks during the current one-week period. Staff stated the center provides afternoon snacks and it was not listed on the center's menu. Staff stated they only serve one component for afternoon snack. USA guidelines requires two components for snacks.”

8VAC20-780-40-I

“The center shall develop written procedures for injury prevention. Staff stated they had not developed written procedures for injury prevention.”

8VAC20-780-240-A

“Repeat Violation Staff are to complete the VDOE sponsored online orientation course within 90 days of hire. Staff #2 has not completed the course and has been employed 120 days.”

8VAC20-780-245-I

“Training on the center's emergency preparedness plan shall be completed annually and each time the plan is updated by all staff. Staff stated they had not completed training on the center's emergency preparedness plan annually and each time the plan is updated.”

8VAC20-780-500-B

“A nonabsorbent surface for diapering or changing shall be used. In the Toddler classroom, the changing pad had 2 large cracks and 1 small crack on the surface of the changing pad and was absorbent.”

8VAC20-780-500-A

“Children’s hands shall be washed with soap and running water or disposable wipes before and after eating meals or snacks. In Classroom C, two children were observed eating snack and then taking their dish to the sink to rinse it and place by the sink, but they did not wash their hands.”

8VAC20-780-160-A

“Repeat Violation Each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with the children and the documentation shall have been completed within the last 30 calendar days of the date of employment . The screening or test for Staff #2 was completed one year and three months prior to hire.”

8VAC20-780-420-E-3

“Repeat Violation Staff shall request at least annually parent confirmation that the required information in the child's record is up to date. Up-to-date information is required to be requested from the parent for each child's record at least annually. The information in the record of child #2 had not been updated in over 2 years and 6 months which is overdue by one year and 6 months.”

8VAC20-780-280-B

“Repeat Violation Hazardous substances must be in a locked place that prevents access by children. In Classroom B, two Lysol bottles were in an unlocked cabinet above the sink.out of reach of children. In Classroom A, two Lysol bottles were in a cabinet that had a lock on it, but when the cabinet was pulled, the lock did not work and fell off. In Classroom C bathroom, one Lysol bottle and one sanitizing spray was in an unlocked cabinet out of reach of children. In the Toddler Classroom bathroom, Clorox and [name] were in an unlocked cabinet out of reach of children.”

22.1-289.035-B-3

“Repeat Violation For staff hired before July 1, 2024, centers must obtain the results of a central registry search for an employee, within 30 days of service. Staff #7, who had been employed for two years and two months, did not have central registry search results in their file. Staff stated they had one that was expired and had sent a request for an updated one, but did not have it in the file.”

22.1-289.035-B-2

“Providers must obtain a completed national criminal background check prior to the employee's first day of employment. Staff #6, received a completed national criminal background check one week after the employee's first day of employment .”

8VAC20-780-240-E

“Based on record review, one staff did not complete orientation training in first aid and cardiopulmonary resuscitation (CPR), as appropriate to the age of the children in care within 30 days of the first day of employment. Evidence: 1.Staff #6 (start date 11/01/2023) had not completed the orientation training in first aid and cardiopulmonary resuscitation (CPR) within 30 days of employment.”

8VAC20-780-80-A

“Based on interview and review of the daily attendance, the center did not maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.for each group of children. Evidence: 1. In Classroom A, the attendance had not been taken as of approximately 9:23am. The staff member stated they take it during circle time and not as it occurs.”

8VAC20-780-70

“Repeat Violation Based on review of records, two staff records did not include all required information. Evidence: 1. Staff #5 (Date of hire 8/10/2021) was missing one reference and Staff #7 (Date of hire 9/2014) was missing two references.”

8VAC20-780-60-A-8

“Based on review of children's records, the center did not obtain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: 1. Child #2, Child #3, Child #4, Child #5, Child #6, Child #7 and Child #11 were listed on the center's allergy list and documented in their record that they all had food allergies. The center did not have a written care plan for each child with a food allergy to include instructions from a physician and steps to be taken in the event of a suspected or confirmed allergic reaction.”

8VAC20-780-60-A

“Based on record review, one child's record did not have complete information. Evidence: 1. Child #2 was missing one parent's work phone number.”

8VAC20-780-550-E

“Based on interview and review of drill records, the center did not practice shelter in place drills a minimum of twice per year. Evidence: 1. The center did not have record of doing two shelter in place drills for the 9/2023-8/2024 school year.”

8VAC20-780-550-F

“Based on interview and review of drill records, the center did not practice lockdown procedures at least annually.. Evidence: 1. The center did not practice lock down procedures for the 9/2023-8/2024 school year”

8VAC20-780-245-A

“Based on review of training hours and interview, four staff did not complete annually a minimum of 16 hours of training appropriate to the age of children in care. Evidence: 1.Staff #3, #4, #5 and #7 did not complete 16 hours of training for the 2023/2024 school year.”

22.1-289.035-A

“Based on record review, two staff records did not update the national fingerprint results report every five years. Evidence: 1. Staff #1 had fingerprint results dated 2/25/2019 and Staff #7 had fingerprint results dated 3/01/2019..”

22.1-289.035-B-1

“Based on review of staff records, the center did not have a completed sworn disclosure statement for each staff prior to date of hire. Evidence: 1. Staff #4 (Date of hire 9/08/2009) and Staff #5 (Date of hire 8/10/2021) had sworn disclosure statements dated 9/10/2024.”

8VAC20-780-50-A

“Based on observation, staff and children's records were not treated confidentially. Evidence: 1. The supplemental page from the inspection on 2/07/2024 was posted on the bulletin board. The page is considered confidential.”

8VAC20-780-270-A

“Based on observation, Areas of the center outside were not maintained in a safe and operable condition. Evidence: 1. On the playground, a green metal bar with a sharp edge was hanging from the structure with a missing piece to hold it in place. The hole had rust around it and on the bar. 2. The playground also had a rope hanging from the play structure causing a hanging or strangulation hazard and two ropes hanging from white tubes on a wall..”

8VAC20-780-280-B

“Based on observation, hazardous substances were not kept in a locked place using a safe locking method that prevent access by children. Evidence: 1. In Classroom A, Lysol spray and disinfectant spray were inside a bathroom high level cabinet that was unlocked. 2.In Classroom B, a Lysol spray, furniture polish and sanitizing spray were inside a bathroom high level cabinet that was unlocked. 3. In Classroom C's first bathroom, Sanitizer, Lysol spray and cleaning product were inside a bathroom high level cabinet that was unlocked. In the 2nd bathroom, Lysol spray and disinfectant spray were inside a bathroom high level cabinet that was unlocked. 4. In the Toddler Classroom, Clorox and Bleach Cleaning Spray were inside a bathroom high level cabinet above the changing table that was unlocked.”

8VAC20-780-420-E-3

“Based on record review, one child's records did not contain the parent confirmation that the required information in the child's record is up to date. Evidence: 1. Child #3 (start date 8/19/2022) did not have parent confirmation that the required information in the child's record is up to date since the child's start date.”

8VAC20-780-510-P

“Based on review of medications, the center did not return medication within 14 days when an authorization for medication expired or dissolve the medication down the sink if the parent did not renew the authorization. Evidence: 1. Child #10 had a medication at the center that had an expired authorization form dated 9/29/2023. 2. Child #1 had a medication at the center that had an expired authorization form dated 12/15/2023 and was only signed by the parent.”

8VAC20-780-550-D

“Based on interview and review of drill records, the center did not implement a monthly practice evacuation drill. Evidence: 1. The center failed to do a monthly evacuation drill the months of 2/2024, 3/2024, 5/2024, 6/2024 or 7/2024.”

8VAC20-780-240-A

“Based on record review, one staff member did not complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: 1.Staff #6 (start date 11/01/2023) had not completed the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.”

8VAC20-780-70

“Based on record review and interview, staff record did not have documentation of two or more references as to character and reputation as well as competency before employment. Evidence: 1. The record for Staff #4 did not have documentation of refences being completed before employment. 2. The center director acknowledged the references were not completed before employment.”

8VAC20-770-60-C-2

“Based on record review, the central registry finding was not received by the 30th Day of employment. Evidence: 1. Staff #4 (DOH 11/1/23) did not have central registry documentation within 30 days of employment.”

8VAC20-780-160-A

“Based on record review, the documentation of tuberculosis screening was not completed within the last 30 calendar days of the date of employment. Evidence: Staff #4 (DOH 11/1/23) TB screening was conducted on 4/10/23.”

8VAC20-780-550-D

“Based on record review and interview, the center did not implement a monthly practice evacuation drill. Evidence: 1. The evacuation log sheet did not have a July practice drill documented. 2. The Director acknowledged the evacuation drill was not practiced in July.”

8VAC20-780-160-C

“Based on record review, staff did not submit the results of a follow-up tuberculosis (TB) test or screening every 2 years from the date of the initial screening or testing. Evidence: 1. Staff #3 (DOH 3/5/09) most recent TB screening is dated 8/2/21(expired 8/2/23). 2. Staff #6 (DOH 10/2/07) most recent TB screening is dated 7/30/21 (expired 7/30/23). 3. Staff #7 (DOH 8/21/27) most recent TB screening is dated 8/6/21 (expired 8/6/23).”

8VAC20-780-280-B

“Based on observation, potentially hazardous materials were not kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. The Primary A class (3-6 years) has cleaning products (Windex, Lysol, and Tile Cleaner) in an unlocked cabinet under the bathroom sink. 2. The Toddler class (ages 16-36 months) has cleaning product (Clean Freak) in an unlocked cabinet in the bathroom. 3. The E class (ages 6-12) has cleaning products (Lysol, Clorox cleaning wipes and Disinfectant spray) in an unlocked cabinet in the classroom (under the sink).”

8VAC20-780-550-I

“Based on observation, a 911 or local dial number for police, fire and emergency medical services and the number of the regional poison control center was not posted in a visible place at each telephone. Evidence: Emergency numbers were not posted near any of the telephones in the center.”

8VAC20-780-330-B

“Based on observation, resilient surfacing does not comply with the minimum safety standards. Evidence: 1. The rubber mulch does not provide a safe fall zone around the large metal bus. There is less than 1/2" of rubber mulch around the bus. 2. Several large tree roots are exposed where the rubber mulch does not cover sufficiently There is less than 1" of mulch around the roots.”

8VAC20-780-245-J-1-b

“Based on record review and interview, to safely perform medication administration practices, the center did not ensure the staff were retrained at three-year intervals as required to administer medication. Evidence: 1. Staff #5 MAT expired 4/6/22 2. The Director acknowledged there was no one MAT Certified on site,”

8VAC20-780-280-B

“Based on observation, hazardous substances such as cleaning materials were not kept in a locked place using a safe locking method that prevents access by children. Evidence: The Toddler (D classroom) had a container of good-clean wipes and Lysol spray on a cabinet accessible to children in an unlocked closet.”

8VAC20-780-350-O

“Based on observation, the C classroom (ages 3-6 years) did not maintain the ratio for balanced-mixed age grouping of children of one staff member for every 14 children. 1. The C Classroom (ages 3-6 years) had 16 children present with 1 staff member at the time of inspection.”

8VAC20-780-245-L

“Based on record review and interview, there was no staff member on duty who has obtained within the last three (3) years instruction in performing the daily health observation of children. Evidence: 1. There was no documentation of current daily health training on file. The last documented training certificate expired 3/1/2022. 2. The director acknowledged no one had daily health training currently on sight.”

8VAC20-780-240-B

“Based on record review and interview, the staff did not complete orientation training prior to working along with children and no later than seven (7) days of the date of assuming job responsibilities. Evidence: 1. Staff #1 (DOH 9/12/22) did not have documentation of orientation training. 2. Staff #2 (DOH 9/19/22) did not have documenetation of orientation training. 3. The Director confirmed Staff #1 and Staff #2 did not receive orientation training.”

8VAC20-780-550-D

“Based on record review and interview, the center did not implement a monthly practice evacuation drill. Evidence: 1. The evacuation sheets did not have drills listed for 10/2022, 11/2022, 01/2023. 2. The Director acknowledged evacuation drills were not practiced for 10/2022, 11/2022, and 01/2023.”

8VAC20-780-510-G

“Based on observation, medication was not labeled with the child's name, the name of the medication, the dosage amount, and the time or times to be given. Evidence: 1. Child #5 medication (epi-pen) was not labeled. 2. Child #6 medication (epi-pen) was not labeled.”

8VAC20-780-245-J

“Based on record review and interview, the center does not have a staff member who has satisfactorily completed a training program to administer prescribed medication. Evidence: 1. Medication Administration Training (MAT) for Staff #3 and Staff #5 expired on 4/6/22. 2. The director confirmed there is no staff trained to administer medication.”

8VAC20-780-80-A

“Based on record review and interview, the center did not maintain a written record of daily attendance that documents arrival and departure of each child as it occurs. Evidence: 1. There was no documentation to review. 2. The director acknowledged there was not a written record of daily attendance.”

8VAC20-780-330-B

“Based on observation, resilient surfacing does not comply with the minimum safety standards. Evidence: 1. The rubber mulch does not provide a safe fall zone. There is bare dirt under playground equipment (climber, swings, and slide) and throughout the play area. 2. Several large tree roots are exposed where the rubber mulch does not cover.”

8VAC20-780-500-A

“Based on observation, staff did not wash their hands with soap and running water before and after helping a child use the toilet. Evidence: 1. Toddler staff did not wash their hands before or after helping a child use the toilet. 2. Toddler staff did not wash their hands before and after a diaper change.”

8VAC20-780-60-A

“Based on record review, the center failed to maintain and keep a separate record for each child enrolled as required. Evidence: 1. Child #2 and Child #3?s files do not have each parent’s place of employment and work number in their file. 2.Child #3?s file did not have the name and phone number of child’s physician. 3. Staff #3?s file did not have address and phone number of two designated people to call in case of an emergency.”

8VAC20-780-160-A

“Based on record review, the documentation of tuberculosis screening was not completed within the last 30 calendar days of the date of employment. Evidence: Staff #4 (DOH 9/6/22) TB screening was conducted on 6/17/22.”

8VAC20-780-160-A

“Based on record review, the center failed to obtain documentation of tuberculosis screening of each staff at the time of employment and prior to coming into contact with children. Evidence: Staff #1 (DOH 9/19/22) did not have documentation of TB screening on file.”

8VAC20-770-60-B

“Based on record review, the provider did not obtain a completed sworn statement prior to the first day of employment. Evidence: Staff #1 (DOH 9/19/22) did not have documentation of a completed sworn statement.”

22.1-289.035-B-2

“Based on record review, the provider did not obtain a criminal history record check prior to the 1st day of employment. Evidence: 1. Staff #1 (DOH 9/19/22) does not have documentation of criminal history check in file. 2. Staff #2 (DOH 9/19/22) does not have documentation a criminal history check in file.”

22.1-289.035-A

“Based on record review, the provider did not obtain documentation for a 5 year repeat check. Evidence: 1. Staff #3/s record did not have documentation of an updated sworn statement (expired on 8/21/22. 2. Staff #3?s record did not have documentation of an updated central registry finding (expired 9/1/2022).”

8VAC20-780-290-A-3

“Based on observation, the electrical outlets did not have protective covers. Evidence: Classroom B had 2 electrical outlets without protective covers.”

8VAC20-780-240-E

“Based on a review of staff records, 1 of 2 staff did not receive orientation training in first aid and CPR within 30 days of the first day of employment. Evidence: 1. Staff #2 (doh: 4/25/2022) did not have documentation of orientation training in first aid and CPR within 30 days of the first day of employment.”

8VAC20-780-70

“Based on a review of staff records, all staff did not have the required references of character and reputation prior to employment. Evidence: 1. Staff #2 (doh: 4/25/2022) did not have 2 of 2 required references of character and reputation on file at the time of the inspection.”

8VAC20-780-140-A

“Based on a review of children's records, 1 out of 2 children did not have a physical examination within 30 days of enrollment. Evidence: 1. Child #2 (doe: 7/13/2021) did not have a physical examination on file during the time of the inspection.”

22.1-289.035-B-2

“Based on a review of staff records, all staff did not submit to fingerprinting as required. Evidence: 1. Staff #2 (4/25/2022) did not have fingerprints background check results on file at the time of the inspection.”

8VAC20-780-60-A

“Based on a review of children's records, 1 of 2 children did not have the required information for 2 emergency contacts. Evidence: 1. Child #2 (doe: 7/13/2021) did not have addresses for 2 of 2 required emergency contacts during the time of the inspection.”