Montessori Country School

8VAC20-780-160-A

“Each staff member shall submit documentation of a negative tuberculosis (TB) screening that has been completed within 30 days prior to employment. Staff #1 was hired 8/25/2026 and provided a TB screening dated 3/23/2026.”

22.1-289.035-B-3

“The child day center shall initiate a search of the central registry for any founded complaint of child abuse or neglect prior to each employees first day of employment. Staff #2s (date of hire: 8/11/2026) record does not contain documentation that a central registry background search has been initiated.”

8VAC20-780-280-G

“If hazardous substances are not kept in original containers, the substitute containers shall clearly indicate their contents. Unidentified spray bottles containing a yellow liquid were observed in cabinets in the toddler and aftercare classrooms. Center management stated that the contents was a cleaning agent.”

8VAC20-780-70

“Staff records shall contain all required information. 1. Staff #1 and staff #3s records did not contain the name, address and phone number of a person to be contacted in case of an emergency. 2. Staff #3s record did not contain a second reference.”

8VAC20-770-60-C-2

“The center shall obtain the central registry findings for each staff within the first 30 days of employment. Staff #4 (date of hire: 5/24/2023) record does not contain the results of a central registry background check.”

8VAC20-770-40-D-1-a

“Agents of the child day center shall submit a sworn disclosure statement and obtain central registry results within 30 days after assuming job responsibilities. Agent #3 assumed responsibilities as an agent in October 2023. The sworn disclosure statement for agent #3 is dated 11/16/2024. The results of a central registry search have not been obtained.”

22.1-289.058

“Each building that was built before 2015 and that houses a licensed child day program shall have a carbon monoxide detector. Center management confirmed that there was no carbon monoxide detector in the building.”

22.1-289.036-B-2

“Agents of the child day center shall submit to fingerprinting prior to assuming job responsibilities. Agent #3 assumed responsibilities as an agent in October 2023. Fingerprint results for agent #3 were dated 3/11/2025.”

8VAC20-780-40-H

“Evidence of public liability insurance coverage shall be made available to the department's representative upon request. Current evidence of insurance was not available for review during the inspection.”

22.1-289-036-B-4

“Out of state child abuse and neglect results shall be obtained for agents of the family day center for any individual that has resided outside of the state of Virginia in the last five year. Agent #6 assumed responsibilities as an agent in October 2023. Results of a Central Registry search in the record for Agent #6 has not been obtained.”

8VAC20-780-150-B

“Based on record review, 1 of 4 records of immunizations were not signed by a physician. Evidence: 1. The immunizations obtained prior to start date for child #1 did not contain a physician's signature.”

8VAC20-780-550-P

“Based on record review, 2 of 4 written records of injuries did not include all required information. Evidence: 1. An injury report dated 1/9/2024 did not contain the time when parents were notified. The injury report did not contain two signatures from either two staff members or a staff member and one parent. The record contained one staff signature. 2. An injury report dated 2/14/2024 did not contain the time of injury.”

8VAC20-780-60-A

“Based on record review, 2 of 3 children's records did not contain all required information. Evidence: 1. The record for Child #1 did not contain the telephone number for the place of employment for one parent. 2. The record for Child #2 did not contain the telephone number for the place of employment for each parent.”

8VAC20-780-240-A

“Based on record review, 1 of 3 staff reviewed did not complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: 1. Staff #2 began employment on 9/20/2023. 2. The record for Staff #2 did not contain documentation of the completion of Virginia Department of Education-sponsored orientation course”

8VAC20-780-240-E

“Based on record review, 1 of 3 staff did not complete orientation training in first aid and cardiopulmonary resuscitation (CPR) within 30 days of the first day of employment. Evidence: 1. Staff #2 began employment on 9/20/2023. 2. The documentation of first aid and CPR training in the record for Staff #2 was dated 11/17/2023, more than 30 days from the first day of employment.”

8VAC20-780-550-D

“Based on record review, practice evacuation drills were not completed monthly. Evidence: 1. The emergency drill log did not contain documentation of an emergency evacuation drill for the months of January 2024 and February 2024.”

22.1-289.035-A

“Based on record review, the center did not obtain a fingerprint-based criminal history record check every five years for 1 of 3 staff reviewed. Evidence: 1. The fingerprint based criminal history record check results in the record for Staff #3 were dated 08/10/2023. The preceding fingerprint check results in the record were dated 06/14/2018, more than 5 years prior to the date of the most recent results.”

8VAC20-770-40-D-1-a

“Based on record review, required background information was not obtained before 30 days of assuming the role of agent for 5 of 6 Agents. Evidence: 1. Agent #1 assumed responsibilities as an agent in October 2021. Results of a Central Registry search in the record for Agent #1 were dated 03/10/2023. 2. Agent #2 assumed responsibilities as an agent in October 2021. Results of a Central Registry search in the record for Agent #2 were dated 03/10/2023. 3. Agent #3 assumed responsibilities as an agent in October 2021. Results of a Central Registry search in the record for Agent #3 were dated 03/23/2023. 4. Agent #4 assumed responsibilities as an agent in October 2022. Results of a Central Registry search in the record for Agent #4 were dated 03/14/2023. The sworn statement of Affirmation in the record for Agent #4 was dated 03/04/2023. There were no fingerprint-based criminal history check results in the record for Agent #4. 5. Agent #5 assumed responsibilities as an agent in November 2022. The record for Agent #5 did not contain a sworn statement of affirmation, results of a central registry search, and fingerprint-based criminal history check results.”

8VAC20-780-240-A

“Based on 4 staff records reviewed, 1 staff did not complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: 1. Staff #2 began employment 5/24/2022. The record for Staff #2 did not contain documentation of completion of the Virginia Department of Education-sponsored orientation course.”

22.1-289.035-A

“Based on record review, the center did not obtain the results of a search of the central registry and a sworn statement of affirmation every five years for 1 of 4 staff members reviewed. Evidence: 1. The sworn statement in the record for Staff #1 was dated 09/18/2017. 2. The central registry check results in the record for Staff #1 was dated 08/14/2017.”

8VAC20-780-160-A

“Based on a review of records, one staff record does not include documentation of a Tuberculosis (TB) test, prior to employment. Evidence: 1 of 2 staff records reviewed did not contain documentation of a current TB result submitted at the time of employment and completed within the last 30 calendar days. The result is dated 8/13/22. (DOH: 8/11/22)”

22.1-289.035-B-2

“Based on a review of records, staff records did not contain documentation of a nationwide fingerprint result prior to employment. Evidence: 2 of 2 staff records reviewed did not contain documentation of fingerprint results prior to employment. *Staff A's fingerprint results are dated 8/17/22. (Date of Hire: (DOH) 8/15/22) *Staff B's fingerprint results are dated 8/15/22 (DOH: 8/11/22)”

8VAC20-780-60-A-8

“Based on a review of records, child records do not contain all required documentation. Evidence: There is no allergy action plan, including instructions from the physician, for diagnosed food allergies for 2 children. (Child 1, 2)”

8VAC20-780-240-C

“Based on a review of records, staff records do not contain documentation of all required orientation information, policies and procedures. Evidence: The orientation document on file for staff, does not include all requirements that went into effect on 01/13/2022. This orientation was to be completed no later than 7 days of the date of Assuming job responsibilities. Missing information includes: *Method of delivery for training *Policy for prevention of Abusive Head trauma (AHT). *Policy for prevention of and response to emergencies due to food and other allergic reactions. *Prevention and Control of Disease. (Staff A, B) *Recognizing child abuse and neglect and requirements for reporting suspected child abuse as required by the Code of Virginia. (Staff B)”

22.1-289.035-B-4

“Based on a review of records, one staff record did not contain documentation of a completed Child Abuse and Neglect Search ( CPS ) for a residence outside of Virginia in the past 5 years. Evidence: 1 of 2 staff records requiring an out of state CPS search, did not have the results on file within 45 days of hire. (Staff A- DOH: 8/15/22)”

8VAC20-780-70

“Based on record review, references for 2 of 8 staff were not obtained prior to employment. Evidence: 1. 1 of 2 required references in the record for Staff #1 (hire date 8/27/2021) was dated 8/31/2021. 2. 1 of 2 required references in the record for Staff #2 (hire date 8/23/2021) was dated 8/28/2021.”