Montessori Academy of Virginia-Suffolk

22.1-289.036-A

“The center is required to have an applicant or agent undergo a background checks every five years. The most recent criminal history search for applicant/agent #1 was overdue by approximately one year.”

22.1-289.035-B-4

“***REPEAT VIOLATION*** Based on a review of records and interview, the licensee did not always obtain a copy of the results of a criminal history record information check, a sex offender registry check, and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Eight staff records were reviewed: The record for staff #2 whose date of employment is 2/8/2023 documented her residence in Massachusetts (MA) within the past 5 years. The record for staff #2 did not contain the results of a Sex Offender Search or the results of a Criminal History Search for the state of MA. The record for staff #3 whose date of employment was 1/11/2024 documented her residence in Florida (FL) within the past 5 years. The record did not contain the results of a Search of the Abuse and Neglect Registry or the results of a Sex Offender Registry Search for the state of FL. The record for staff #4 whose date of employment was 1/3/2024 documented her residence in Florida (FL) and North Carolina (NC). The record did not contain the results of a Search of the Abuse and Neglect Registry or the results of a Sex Offender Registry Search for the state of FL and for the state of NC. The record for staff #6 whose date of employment was 12/4/2024 documented her residence in District of Columbia (DC), Delaware (DE), Maryland (MD), New Jersey (NJ) and Washington (WA). The record did not contain: the results of a Criminal History Search for DC; the results of a Criminal History Search for DE; the results of an Abuse and Neglect Registry Search for DE; the results of an Abuse and Neglect Registry Search for MD; the results of an Abuse and Neglect Registry Search for WA. The record for staff #7 whose date of employment was 9/26/2023 documented her residence in Florida (FL) within the past 5 years. The record did not contain the results of a Search of the Abuse and Neglect Registry or the results of a Sex Offender Registry Search for the state of FL. The Program Director in charge at the time of the inspection confirmed that this documentation was not present in the staff records at the time of the inspection.”

8VAC20-780-60-A-8

“Based on a review of records and interview, the licensee did obtain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: Ten children's records were reviewed. The record for child #2 contained documentation that child #2 has a diagnosed allergy to avocado. Child #2's record did not contain a care plan from child #2's physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. The program director present during the inspection confirmed that this documentation was not in child #2's record at the time of inspection.”

8VAC20-780-240-B

“***REPEAT VIOLATION***' Based on a review of records and interview, the licensee was unable to demonstrate that staff always complete orientation appropriate to the age of the children in care and including the required facility specific topics prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: Eight staff records were reviewed. The records for staff #1(employed 1/2/2024), staff #3 (employed 1/11/2024), staff #4 (employed 1/3/2024) and staff # 6 (employed 12/4/2024) did not contain documentation to demonstrate that facility specific orientation training was completed. The program director present during the inspection confirmed that this documentation was not present in the staff records at the time of the inspection.”

8VAC20-780-70

“***REPEAT VIOLATION*** Based on a review of records the licensee did not always ensure that each staff record contained the required documentation to include documentation of two or more references as to character and reputation as well as competency having been checked ore employment or volunteering. Evidence: Eight staff records were reviewed. The records for staff #1(employed 1/2/2024, staff #4 (employed 1/3/2024) and staff #7 (employed 9/26/2023) did not contain documentation to demonstrate that any reference checks as to the character, reputation and competency of the candidate had been checked prior to their employment or thereafter.”

22.1-289.011-F

“Based on observation and interview, the licensee did not always post the documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises. Evidence: The Results (violation notice) for the last licensing inspection were not posted in the facility at the time of the inspection. The program director present at the time of the inspection confirmed that the results were not posted in a the facility.”

8VAC20-780-70

“Based on a review of records and interview, the licensee did not ensure that a record containing all required documentation is maintained for each staff member. Evidence: Nine staff records were reviewed. The record for staff #4 did not contain documentation that two references were checked for staff #4 prior to employment. The administrator on site during the inspection was not able to locate this documentation during the inspection.”

8VAC20-780-240-B

“Based on a review of records and interview, the licensee did not always maintain documentation that demonstrated that orientation training was completed prior to working alone with children and no later than 7 days after the date of assuming job responsibilities. Evidence: Nine staff records were reviewed. The record for staff #4, whose date of employment was documented as 11/6/23, did not contain documentation that orientation training had been completed. The administrator on site during the inspection was not able to locate this documentation during the inspection.”

22.1-289.035-B-4

“***REPEAT*** Based on a review of records and interview, the licensee did not always obtain, for every applicable employee, a copy of the results of a criminal history record information check, a sex offender registry check, and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence: Ten staff records were reviewed. The record for staff #1, whose date of hire was documented as 9/27/2023, contained a Sworn Disclosure Statement which indicated that employee #1 resided in the state of New York within the past 5 years. The record did not contain the results of a Abuse and Neglect Registry Search for the state of New York within 45 days of employment in the Child Day Center. The administrator present during the inspection confirmed that this documentation was not in the record for staff #1. The record for staff #7, whose date of hire was documented as 9/25/2023, contained a Sworn Disclosure Statement which indicated that employee #7 resided in the state of Texas within the past 5 years. The record did not contain the results of a Criminal Record Search for the state of Texas prior to employment in the Child Day Center. The administrator present during the inspection confirmed that this documentation was not in the record for staff #7.”

8VAC20-780-70

“Based on a review of records and interview, the licensee did not ensure that a record containing all required documentation is maintained for each staff member. Evidence: Nine staff records were reviewed. The record for staff #4 did not contain documentation that two references were checked for staff #4 prior to employment. The administrator on site during the inspection was not able to locate this documentation during the inspection.”

8VAC20-780-240-B

“Based on a review of records and interview, the licensee did not always maintain documentation that demonstrated that orientation training was completed prior to working alone with children and no later than 7 days after the date of assuming job responsibilities. Evidence: Nine staff records were reviewed. The record for staff #4, whose date of employment was documented as 11/6/23, did not contain documentation that orientation training had been completed. The administrator on site during the inspection was not able to locate this documentation during the inspection.”

22.1-289.035-B-4

“***REPEAT*** Based on a review of records and interview, the licensee did not always obtain, for every applicable employee, a copy of the results of a criminal history record information check, a sex offender registry check, and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence: Ten staff records were reviewed. The record for staff #1, whose date of hire was documented as 9/27/2023, contained a Sworn Disclosure Statement which indicated that employee #1 resided in the state of New York within the past 5 years. The record did not contain the results of a Abuse and Neglect Registry Search for the state of New York within 45 days of employment in the Child Day Center. The administrator present during the inspection confirmed that this documentation was not in the record for staff #1. The record for staff #7, whose date of hire was documented as 9/25/2023, contained a Sworn Disclosure Statement which indicated that employee #7 resided in the state of Texas within the past 5 years. The record did not contain the results of a Criminal Record Search for the state of Texas prior to employment in the Child Day Center. The administrator present during the inspection confirmed that this documentation was not in the record for staff #7.”