Matoaca Baptist Church

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #1, employed from October 2023-May 2025 and again starting in January 2026 did not have documentation of requesting a central registry check from a state other than Virginia that they resided in within the last five years.”

22.1-289.058

“Each building that was built before 2015 and that houses a child day program that is licensed pursuant to this chapter or any program described in subdivision A 4, B 1, or B 5 of ? 22.1-289.030 that serves preschool-age children shall be equipped with at least one carbon monoxide detector. A person in administration stated the carbon monoxide detector had broke and was being replaced.”

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #4, employed for more than 12 months, did not have documentation of requesting obtain an out of state sex offender registry search and child abuse and neglect search, from a different state. Documentation in the record for Staff #4 indicated the staff member has resided outside of the Commonwealth of Virginia within the last five years. Staff A member of administration stated the background checks have not been requested.”

8VAC20-770-40-D-2

“The center is required to obtain a completed sworn statement prior to the first day of employment. The record for Staff #3 did not contain completed sworn statement. Staff #3 has worked at the center for over six months.”

8VAC20-790-600-D-2

“All staff who work directly with children shall have within 90 days of the date of employment a current certification in first aid appropriate to the ages of children in care. The records for Staff #3 and Staff #4 did not contain documentation of current certification in first aid. Staff #3 has been employed at the center for six months. Staff #4 has been employed at the center for 12 months.”

8VAC20-790-600-B

“Within the first 90 days of employment or subsidy vendor approval all staff who work directly with children shall complete Virginia Preservice Training for Child Care Staff. The record for Staff #4 did not contain documentation of a completed Virginia Preservice Training for Child Care Staff. Staff #4 has been employed at the center for 12 months.”

8VAC20-790-560-A

“Staff shall be evaluated by a health professional and be issued a statement that the individual is determined to be free of communicable tuberculosis (TB). Documentation of the screening shall be submitted at the time of employment and prior to coming into contact with children. The documentation shall have been completed within the last 30 calendar days of the date of employment and be signed by a physician, physician's designee, or an official of the local health department. The record for Staff #4 contained documentation of a TB screening that was dated six after beginning employment.”

8VAC20-790-600-F

“Staff who work directly with children shall, in addition to preservice and orientation, annually attend at least 16 hours of training and staff development activities, to include the department’s health and safety update course. Training shall be related to child safety, child development, the function of the center, and any required department sponsored training. The record for Staff #4 did not contain documentation of 16 hours of training, including the department’s health and safety update course. Staff #4 has been employed at the center for 12 months.”

8VAC20-790-640-A

“Hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. Cleaning chemicals were unlocked sitting on top of cabinets in two areas accessible to children.”

8VAC20-790-790-E

“The vendor shall ensure that all staff receives training regarding emergency evacuation, relocation, shelter-in-place, and lockdown procedures on an annual basis and at the end of each plan update. The emergency preparedness plan documentation indicated the plan was last reviewed and updated over two years ago.”

8VAC20-790-600-D-1

“All staff who work directly with children shall have within 90 days of the date of employment a current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. The training shall include an in-person competency demonstration. The records for Staff #3 and Staff #4 did not contain documentation of current CPR certification. Staff #3 has been employed at the center for six months. Staff #4 has been employed at the center for 12 months.”

22.1-289.058

“Each building that was built before 2015 and that houses a child day program that is licensed pursuant to this chapter or any program described in subdivision A 4, B 1, or B 5 of ? 22.1-289.030 that serves preschool-age children shall be equipped with at least one carbon monoxide detector. A person in administration stated the carbon monoxide detector had broke and was being replaced.”

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #4, employed for more than 12 months, did not have documentation of requesting obtain an out of state sex offender registry search and child abuse and neglect search, from a different state. Documentation in the record for Staff #4 indicated the staff member has resided outside of the Commonwealth of Virginia within the last five years. Staff A member of administration stated the background checks have not been requested.”

8VAC20-770-40-D-2

“The center is required to obtain a completed sworn statement prior to the first day of employment. The record for Staff #3 did not contain completed sworn statement. Staff #3 has worked at the center for over six months.”

8VAC20-790-600-D-2

“All staff who work directly with children shall have within 90 days of the date of employment a current certification in first aid appropriate to the ages of children in care. The records for Staff #3 and Staff #4 did not contain documentation of current certification in first aid. Staff #3 has been employed at the center for six months. Staff #4 has been employed at the center for 12 months.”

8VAC20-790-600-B

“Within the first 90 days of employment or subsidy vendor approval all staff who work directly with children shall complete Virginia Preservice Training for Child Care Staff. The record for Staff #4 did not contain documentation of a completed Virginia Preservice Training for Child Care Staff. Staff #4 has been employed at the center for 12 months.”

8VAC20-790-560-A

“Staff shall be evaluated by a health professional and be issued a statement that the individual is determined to be free of communicable tuberculosis (TB). Documentation of the screening shall be submitted at the time of employment and prior to coming into contact with children. The documentation shall have been completed within the last 30 calendar days of the date of employment and be signed by a physician, physician's designee, or an official of the local health department. The record for Staff #4 contained documentation of a TB screening that was dated six after beginning employment.”

8VAC20-790-600-F

“Staff who work directly with children shall, in addition to preservice and orientation, annually attend at least 16 hours of training and staff development activities, to include the department’s health and safety update course. Training shall be related to child safety, child development, the function of the center, and any required department sponsored training. The record for Staff #4 did not contain documentation of 16 hours of training, including the department’s health and safety update course. Staff #4 has been employed at the center for 12 months.”

8VAC20-790-640-A

“Hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. Cleaning chemicals were unlocked sitting on top of cabinets in two areas accessible to children.”

8VAC20-790-790-E

“The vendor shall ensure that all staff receives training regarding emergency evacuation, relocation, shelter-in-place, and lockdown procedures on an annual basis and at the end of each plan update. The emergency preparedness plan documentation indicated the plan was last reviewed and updated over two years ago.”

8VAC20-790-600-D-1

“All staff who work directly with children shall have within 90 days of the date of employment a current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. The training shall include an in-person competency demonstration. The records for Staff #3 and Staff #4 did not contain documentation of current CPR certification. Staff #3 has been employed at the center for six months. Staff #4 has been employed at the center for 12 months.”

8VAC20-790-600-C

“Based on review of seven staff files and interview, the vendor did not ensure orientation training for three staff was completed prior to the staff member working alone with children and within seven days of the date of employment. Evidence: 1. The records for Staff #2 (Date of Employment 06/25/23), Staff #4 (Date of Employment 02/22/23), and Staff #5 (Date of Employment 06/13/23) did not contain documentation of orientation. 2. A member of management stated orientation was completed but all the required topics were not covered.”

8VAC20-790-560-A

“Based on review of seven staff records, the vendor did not ensure one staff was evaluated by a health professional and be issued a statement that the individual is determined to be free of communicable tuberculosis (TB) within the required timeframe. Evidence: 1. The record for Staff #2 (Date of Employment 06/25/2023) contained a TB screening dated 09/26/2023. 2. Members of management confirmed this information during the inspection. 3. The documentation of the TB screening is required to be obtained within the last 30 calendar days of the date of employment and be signed by a physician, physician’s designee, or an official of the local health department.”

8VAC20-790-550-2-f

“Based on a review of seven staff records and interview, the vendor did not obtain documentation of subsequent background checks every five years for three staff members. Evidence: Evidence: 1. The record for Staff #1 (Date of employment 11/04/2013) contained a fingerprint based national criminal record check dated 01/29/2018. 2. The record for Staff #6 (Date of employment 09/02/2004) contained a fingerprint based national criminal record check dated 01/30/2018. 3. The record for Staff #7 (Date of employment 02/08/2018) contained a fingerprint based national criminal record check dated 02/08/2018. 4. Members of management confirmed as of 11/28/2023 the required updated background checks had not been obtained.”

22.1-289.035-A

“Based on review of five staff records and interview, the center did not ensure three employees completed background checks were obtained at least every five years for staff or volunteer. Evidence: 1. The record for Staff #1 (Date of employment 11/04/2013) contained a fingerprint based national criminal record check dated 01/29/2018. 2. The record for Staff #6 (Date of employment 09/02/2004) contained a fingerprint based national criminal record check dated 01/30/2018. 3. The record for Staff #7 (Date of employment 02/08/2018) contained a fingerprint based national criminal record check dated 02/08/2018. 4. Members of management confirmed as of 11/28/2023 the required updated background checks had not been obtained.”

8VAC20-790-600-C

“Based on review of seven staff files and interview, the vendor did not ensure orientation training for three staff was completed prior to the staff member working alone with children and within seven days of the date of employment. Evidence: 1. The records for Staff #2 (Date of Employment 06/25/23), Staff #4 (Date of Employment 02/22/23), and Staff #5 (Date of Employment 06/13/23) did not contain documentation of orientation. 2. A member of management stated orientation was completed but all the required topics were not covered.”

8VAC20-790-560-A

“Based on review of seven staff records, the vendor did not ensure one staff was evaluated by a health professional and be issued a statement that the individual is determined to be free of communicable tuberculosis (TB) within the required timeframe. Evidence: 1. The record for Staff #2 (Date of Employment 06/25/2023) contained a TB screening dated 09/26/2023. 2. Members of management confirmed this information during the inspection. 3. The documentation of the TB screening is required to be obtained within the last 30 calendar days of the date of employment and be signed by a physician, physician’s designee, or an official of the local health department.”

8VAC20-790-550-2-f

“Based on a review of seven staff records and interview, the vendor did not obtain documentation of subsequent background checks every five years for three staff members. Evidence: Evidence: 1. The record for Staff #1 (Date of employment 11/04/2013) contained a fingerprint based national criminal record check dated 01/29/2018. 2. The record for Staff #6 (Date of employment 09/02/2004) contained a fingerprint based national criminal record check dated 01/30/2018. 3. The record for Staff #7 (Date of employment 02/08/2018) contained a fingerprint based national criminal record check dated 02/08/2018. 4. Members of management confirmed as of 11/28/2023 the required updated background checks had not been obtained.”

22.1-289.035-A

“Based on review of five staff records and interview, the center did not ensure three employees completed background checks were obtained at least every five years for staff or volunteer. Evidence: 1. The record for Staff #1 (Date of employment 11/04/2013) contained a fingerprint based national criminal record check dated 01/29/2018. 2. The record for Staff #6 (Date of employment 09/02/2004) contained a fingerprint based national criminal record check dated 01/30/2018. 3. The record for Staff #7 (Date of employment 02/08/2018) contained a fingerprint based national criminal record check dated 02/08/2018. 4. Members of management confirmed as of 11/28/2023 the required updated background checks had not been obtained.”

8VAC20-790-540-B

“Based on review of five children’s records, the vendor did maintain all required information in five children’s records. Evidence: The records for Child #1, Child #2, Child #3, Child #4 and Child #5 did not contain the address of at least one person designated by the parent to contact in case of an emergency and the parent cannot be reached.”

8VAC20-790-540-B

“Based on review of five children’s records, the vendor did maintain all required information in five children’s records. Evidence: The records for Child #1, Child #2, Child #3, Child #4 and Child #5 did not contain the address of at least one person designated by the parent to contact in case of an emergency and the parent cannot be reached.”

22VAC40-665-540-A

“Based on record review, the center did not ensure one of four staff records contained documentation of TB screening within the last 30 calendar days of the date of employment. Evidence: The record of staff #4 (start date: 01/10/21) had documentation of a TB screening dated 5/4/21.”

22VAC40-665-520-B-11

“Based on record review, the center did not ensure to obtain a written allergy care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: The record of child #3 (start date: 9/1/2021) did not have documentation of a written allergy care plan. The child's record had documentation of a diagnosed food allergy.”

22VAC40-665-540-A

“Based on record review, the center did not ensure one of four staff records contained documentation of TB screening within the last 30 calendar days of the date of employment. Evidence: The record of staff #4 (start date: 01/10/21) had documentation of a TB screening dated 5/4/21.”

22VAC40-665-520-B-11

“Based on record review, the center did not ensure to obtain a written allergy care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: The record of child #3 (start date: 9/1/2021) did not have documentation of a written allergy care plan. The child's record had documentation of a diagnosed food allergy.”