Lincolnia Academy of Early Learning

8VAC20-780-570-E

“Prepared infant formula shall be refrigerated, dated and labeled with the child's name. One bottle in the infant room refrigerated was not dated.”

8VAC20-780-570-A

“When a child is placed in a high chair the protective belt shall be fastened securely. Three infants, approximately 11-12 months, were in a high chair without the protective belt fastened.”

8VAC20-780-350-B-4

“The required ratio for children ages 3 years to school age is one staff per 10 children. One staff member was observed alone with 11 children from approximately 12:30pm-12:33pm”

8VAC20-780-80-A

“For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. At approximately 12:00pm on 9/29/2026, there were 6 children present in the infant room, but only 5 were marked present on the attendance record.”

8VAC20-780-560-G

“When food is brought from home the food container must be clearly dated. One child's lunch container in the toddler classroom was not dated.”

8VAC20-780-340-A

“When staff are supervising children, they shall always ensure their care, protection, and guidance. During the inspection, a five-month-old child was observed sitting in a bouncy seat with a blanket covering the top of their head and eyes. The teacher stated that the blanket was used to help the child sleep.”

8VAC20-780-500-A Complaint related: Yes

“Children’s hands shall be washed with soap and running water after toileting, or any contact with blood, feces or urine. Staff # 2 changed two children's diapers in the toddler room and did not wash the children's hands with soap and water.”

8VAC20-780-500-B Complaint related: Yes

“The diapering surface shall be cleaned with soap and at least room temperature water and sanitized after each use. Staff #2 did not clean the diaper-changing surface. They sanitized the diaper-changing surface, but did not allow it to dry for at least two minutes.”

8VAC20-780-560-G

“When food is brought from home the food container must be clearly dated. One child's lunch container in the toddler classroom was not dated.”

8VAC20-780-340-A

“When staff are supervising children, they shall always ensure their care, protection, and guidance. During the inspection, a five-month-old child was observed sitting in a bouncy seat with a blanket covering the top of their head and eyes. The teacher stated that the blanket was used to help the child sleep.”

8VAC20-780-500-A Complaint related: Yes

“Children’s hands shall be washed with soap and running water after toileting, or any contact with blood, feces or urine. Staff # 2 changed two children's diapers in the toddler room and did not wash the children's hands with soap and water.”

8VAC20-780-500-B Complaint related: Yes

“The diapering surface shall be cleaned with soap and at least room temperature water and sanitized after each use. Staff #2 did not clean the diaper-changing surface. They sanitized the diaper-changing surface, but did not allow it to dry for at least two minutes.”

8VAC20-780-160-A

“Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. Staff #5 is currently working and has a TB screening that was dated 30 days after their first day of employment.”

8VAC20-780-160-A

“Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. Staff #5 is currently working and has a TB screening that was dated 30 days after their first day of employment.”

8VAC20-780-80-A

“Repeat Violation For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Room #1 did not have attendance documented for 3/11/25 or 3/12/25.”

8VAC20-780-210-A

“Program leaders shall be at least 18 years of age, have fulfilled a high school program completion or the equivalent and meet one of the additional requirements, There is no documentation on file to demonstrate that Staff B is qualified to be in a lead teacher position.”

8VAC20-780-240-A

“The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Documentation for Staff D of the required VDOE sponsored course was overdue by 2 months when completed.”

8VAC20-780-240-B

“Staff shall complete orientation training in subsection C of this section prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Documentation of orientation for Staff A was overdue by 3 weeks. Documentation of orientation for Staff B was overdue by 2 weeks. Documentation of orientation for Staff D was overdue by 5 months.”

8VAC20-780-245-J-3

“Any child for whom emergency medications such as epinephrine auto injector have been prescribed shall always be in the care of a staff member who meets the requirements to administer the medication. One child has a specific epinephrine auto injector medication onsite. No staff member has certification of training to administer that medication.”

8VAC20-780-280-B

“Repeat Violation Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Room #1 had cleaning products stored in a cabinet under the sink, not locked. Room #2 had cleaning products in the diapering area, not locked after use.”

8VAC20-780-510-F

“A medication authorization shall be available to staff during the entire time it is effective. Child #1, who was present at the center, had a medication on site for which there is no authorization form available.”

8VAC20-780-550-G

“Documentation shall be maintained of emergency evacuation, shelter-in-place, and lockdown drills. There was no documentation of an emergency evacuation drill having been conducted in February 2025. There was no documentation of two shelter-in-place drills having been conducted in 2024.”

8VAC20-780-550-P

“center shall maintain a written record of children's serious and minor injuries in which entries are made the day of occurrence. The record shall include the date, time and method of parent notification of the injury. 5 of 7 Injury reports reviewed did not contain the time, method of notification or date when the parent was notified.”

22.1-289.035-B-2

“Providers must obtain a completed national criminal background check prior to the employee's first day of employment. Staff B, who had been employed for over 3 weeks, did not have a completed national criminal background check.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information; documentation of child updates and confirmation of up-to-date information in the child's record. The update for the allergy action plan for child #1 was overdue by 7 days.”

8VAC20-780-70

“Repeat Violation The following staff records shall be kept for each staff person; date of employment, background checks, documentation of references checked prior to employment, and if references are conducted over the phone, the date of contact and signature of the person making the call. Staff D's date of employment was not documented. Staff A, B's references were not dated. Staff D had no references documented. The sworn statement for Staff A, who has been working at the center, for a month, was not dated. The sworn statement for Staff D, who has been working at the center for over 5 months, was not dated.”

8VAC20-780-80-A

“Repeat Violation For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Room #1 did not have attendance documented for 3/11/25 or 3/12/25.”

8VAC20-780-210-A

“Program leaders shall be at least 18 years of age, have fulfilled a high school program completion or the equivalent and meet one of the additional requirements, There is no documentation on file to demonstrate that Staff B is qualified to be in a lead teacher position.”

8VAC20-780-240-A

“The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Documentation for Staff D of the required VDOE sponsored course was overdue by 2 months when completed.”

8VAC20-780-240-B

“Staff shall complete orientation training in subsection C of this section prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Documentation of orientation for Staff A was overdue by 3 weeks. Documentation of orientation for Staff B was overdue by 2 weeks. Documentation of orientation for Staff D was overdue by 5 months.”

8VAC20-780-245-J-3

“Any child for whom emergency medications such as epinephrine auto injector have been prescribed shall always be in the care of a staff member who meets the requirements to administer the medication. One child has a specific epinephrine auto injector medication onsite. No staff member has certification of training to administer that medication.”

8VAC20-780-280-B

“Repeat Violation Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Room #1 had cleaning products stored in a cabinet under the sink, not locked. Room #2 had cleaning products in the diapering area, not locked after use.”

8VAC20-780-510-F

“A medication authorization shall be available to staff during the entire time it is effective. Child #1, who was present at the center, had a medication on site for which there is no authorization form available.”

8VAC20-780-550-G

“Documentation shall be maintained of emergency evacuation, shelter-in-place, and lockdown drills. There was no documentation of an emergency evacuation drill having been conducted in February 2025. There was no documentation of two shelter-in-place drills having been conducted in 2024.”

8VAC20-780-550-P

“center shall maintain a written record of children's serious and minor injuries in which entries are made the day of occurrence. The record shall include the date, time and method of parent notification of the injury. 5 of 7 Injury reports reviewed did not contain the time, method of notification or date when the parent was notified.”

22.1-289.035-B-2

“Providers must obtain a completed national criminal background check prior to the employee's first day of employment. Staff B, who had been employed for over 3 weeks, did not have a completed national criminal background check.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information; documentation of child updates and confirmation of up-to-date information in the child's record. The update for the allergy action plan for child #1 was overdue by 7 days.”

8VAC20-780-70

“Repeat Violation The following staff records shall be kept for each staff person; date of employment, background checks, documentation of references checked prior to employment, and if references are conducted over the phone, the date of contact and signature of the person making the call. Staff D's date of employment was not documented. Staff A, B's references were not dated. Staff D had no references documented. The sworn statement for Staff A, who has been working at the center, for a month, was not dated. The sworn statement for Staff D, who has been working at the center for over 5 months, was not dated.”

22.1-289.035-B-1

“Based on a review of records, one staff record did not contain a completed Sworn Disclosure Statement (SDS) prior to the first day of employment. Evidence: Staff A's record did not contain a completed SDS. (Date of Hire (DOH): 2/26/24)”

8VAC20-780-280-B

“Based on observation, hazardous materials were not stored locked. Evidence: A bleach water spray bottle was at the diapering area in the infant room, not stored locked.”

8VAC20-780-240-C

“Based on a review of records, one staff record did not contain documentation of orientation being completed by the end of the first week of employment. Evidence: Staff A's record did not have documentation of orientation. (DOH: 2/26/24)”

8VAC20-780-80-A

“Based on a review of documentation, a written attendance was not kept in each group of children noting the arrival and departure as it occurs. Evidence: There was no written attendance in the infant room at LI arrival. There were 2 infants present.”

8VAC20-780-70

“Based on a review of records, one staff record did not contain documentation of two references having been checked prior to employment. Evidence: Staff A's record did not contain documentation of a 2 required references.”

8VAC20-780-560-G

“Based on observation, food brought from home was not labeled and dated. Evidence: Infant bottles were not dated for one child.”

22.1-289.035-B-1

“Based on a review of records, one staff record did not contain a completed Sworn Disclosure Statement (SDS) prior to the first day of employment. Evidence: Staff A's record did not contain a completed SDS. (Date of Hire (DOH): 2/26/24)”

8VAC20-780-280-B

“Based on observation, hazardous materials were not stored locked. Evidence: A bleach water spray bottle was at the diapering area in the infant room, not stored locked.”

8VAC20-780-240-C

“Based on a review of records, one staff record did not contain documentation of orientation being completed by the end of the first week of employment. Evidence: Staff A's record did not have documentation of orientation. (DOH: 2/26/24)”

8VAC20-780-80-A

“Based on a review of documentation, a written attendance was not kept in each group of children noting the arrival and departure as it occurs. Evidence: There was no written attendance in the infant room at LI arrival. There were 2 infants present.”

8VAC20-780-70

“Based on a review of records, one staff record did not contain documentation of two references having been checked prior to employment. Evidence: Staff A's record did not contain documentation of a 2 required references.”

8VAC20-780-560-G

“Based on observation, food brought from home was not labeled and dated. Evidence: Infant bottles were not dated for one child.”