Lamoille South Early Childhood Program @ Morrisville

Regulation 5.6.7: A record of the administration of all medications shall be made including medication dosage, time of administration, name of staff administering, and any adverse effects observed. These records shall be maintained for 365 days from the start date of medication administration and may be kept in the child's file or in a medication administration log.

“The staff have not kept a written record of medication they have given to a child who is required to have medication prior to each meal. The child has been enrolled since September and has had medication daily. Corrective Action: Immediately start a medication log to record the time medication is administered, the dosage and if any side effects were observed and save this document in the child's file as required in this rule. By 5/18/2026 submit a confirmation of compliance to this Licensor.”

Correction date in the state record: May 15, 2026

Regulation 2.3.9.3: The licensee shall ensure that all staff have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“A staff member did not submit a new record check authorization form or submit to fingerprints prior to their expiration date of 3/3/2026. An annual assurance letter was sent to the program, but this staff was not listed in the letter. It is required to have a system to keep track of staff's fingerprint expiration date. Corrective Action: Immediately have this staff member submit a new record check authorization form and compete the fingerprint process. By 5/18/2026, submit the fingerprint receipt for confirmation of completion to this Licensor.”

Correction date in the state record: May 15, 2026

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“A review of the staff's BFIS quality and credential accounts, staff files, and the support from Northern Lights to find missing documentation, it was determined that five (5) staff members employed longer than six (6) months did not have an up-to-date BFIS Quality and Credential account as required and was missing education documentation, CPR and First Aid certificates and required training certificates. Corrective Action: By 5/18/2026, all staff must submit the missing training certificates to Northern Lights at CCV through Direct Send and submit the confirmation e-mail to this Licensor once completed.”

Correction date in the state record: Jun 30, 2026

Regulation 5.10.1.10.4: Materials required for routine cleaning shall be stored and used in a safe manner out of the reach of children.

“During the visit, it was observed that a first aid kit containing iodine, burn gel and other products labelled "Keep Out Of Reach of Children" was stored in a low, unlocked cabinet within children's reach. It was also observed that a plastic tub of cleaning wipes labelled "Keep Out of Reach of Children" was stored in a low, unlocked cabinet within children's reach. Corrective Action: Immediately plan to move all hazardous materials or products labelled "Keep Out of Reach of Children" to an area that is inaccessible to children. This means that those products are either placed in a locked area or placed out of reach of children moving forward.”

Correction date in the state record: Jun 11, 2024

Regulation 7.2.4: The licensee shall ensure that no person shall be left alone with children without approval from the Division which shall be based on the results of the background check to include fingerprinting.

“During the visit, it was observed that Staff A, who had not yet received fingerprint supported background clearance from the Division, was left alone with a child in the bathroom for approximately seven minutes. Additionally, it was observed that Partner Staff A was left alone with a child for approximately four minutes in the classroom and Partner Staff B was left alone with a group of children in the classroom for approximately four minutes. Partner Staff are not required to complete fingerprint supported background clearances or required safety trainings and therefore may not be left alone with children. Corrective Action: Immediately plan to ensure that staff who have not received the final clearnace letter from the Division based on the fingerprint supported background check are not left alone with children. This means that until individual staff and the program have received the final clearance letter stating that they may be left alone with children, uncleared staff are within ear and eye shot of at least one staff member who has received the final clearance letter from the Division moving forward. Develop a system which prompts you to ensure each staff member has received a final clearance letter before being assigned to tasks which would require them to be left alone with a child or children, and a system for notifying the individual staff member and any staff who may be working with the uncleared staff member of their clearance status and expectations of supervision based on that status moving forward. If you need assistance identifying the proper position title for individual staff members within the program, you may reach out the the Licensor on Duty at 800-649-2642, or your ChildCare Business Technician, [name] at 802-241-0812 or tiffany.le@vermont.gov.”

Correction date in the state record: Jun 11, 2024

Regulation 7.2.1: The licensee shall ensure that any new individuals regularly present at the CBCCPP submit a Records Check Authorization form to the Division prior to working with children in the CBCCPP.

“A staff member who has been working with the preschool children since September had not submitted a record check authorization form to the Child Development Division. Corrective Action: Immediately have this staff member fill out the record check authorization form, submit the form to the Child Development Division and have this staff complete the fingerprint process as required.”

Correction date in the state record: Mar 17, 2023

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“A staff member working with children, counting in staff/child ratio, and has worked for the program longer than three (3) months had not completed a CPR and First Aid course. The staff member started working with children on September 12, 2022. Corrective Action: Immediately have this staff member complete the CPR and First Aid course and create a system where new staff complete the CPR and First Aid course within three (3) month of their hire date. By 3/8/2023, submit the CPR and First Aid certificate to Northern Lights with the required cover sheet.”

Correction date in the state record: Mar 17, 2023

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Upon review of staff BFIS quality and credential accounts and discussion with the program director, it was found that staff had missing or incomplete documentation in their accounts and additional individual was no longer with the program. Staff A has not been in the program since September of 2020. Staff B, C and D are missing Mandated Reporter certification, Staff C and D are missing the VT orientation training certification and staff D is missing Emergency Response training certification. Staff B, D and E are also missing their educational documentation. All staff have been employed by the program for more than six (6) months. Corrective Action: By April 16, 2021, submit staff education and training documentation to Northern Lights at CCV, for all staff missing documentation in their BFIS Quality and Credential Accounts and remove staff no longer with the program from the associated party list. Email shanna.smith@vermont.gov when documentation has been forwarded to Northern Lights. Develop a plan on how the BFIS Quality and Credential Accounts will be updated and kept up to date in the future. Submit a copy of the plan to shanna.smith@vermont.gov.”

Correction date in the state record: Mar 30, 2021

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years. When the CBCCPP counts lock-down drills as allowed in the rules in section 3.7.2 of these regulations, the licensee shall maintain a record of the date of each lock-down drill, the number of CBCCPP children and staff who participated, and note that the drill performed was a lock-down drill.

“The last evacuation drill documented was September 22, 2020. Staff report that evacuation drills occur every month and they acknowledged that the required information was not documented at the time of the drills. Corrective Action: By March 30, 2021 create a system to record emergency evacuation drill dates. Submit confirmation that this has occurred to shanna.smith@vermont.gov.”

Correction date in the state record: Mar 26, 2021