Jennifer Woodbury

Regulation 7.2.1: The FCCP shall ensure that all new staff, and any new individual with unsupervised access to children in the FCCH submits a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Upon review of the Provider's BFIS account it was identified that fingerprinting for Household Member A had not yet been submitted. Through investigation within the Division it was identifies that the Fingerprint Authorization Certificate had not been signed by Household Member A and therfore, could not be processed at the time of submission. An email was sent to Provider on 11/06/2024 informing them of the missing signature and stating that the form must be signed and returned to the Division by mail. Corrective Action: By 02/12/2025 ensure that the Fingerprint Authorization Certificate for Household Member A has been signed and mailed to the Division at 280 State Drive, NOB 1 North, Waterbury, VT 05671. Develop a system to ensure that the fingerprinting process is completed in a timely manner moving forward. In the corrective action email provide details of the system developed to ensure compliance moving forward.”

Correction date in the state record: Jan 31, 2025

Regulation 5.10.1.14.2: The FCCP shall ensure that any animals or pets present at or brought into the FCCH are vaccinated as prescribed by law, with documentation maintained at the FCCH.

“Current vaccination records for both dogs on-site were observed and met compliance. Provider statements reflected that no vaccination records were available for the cat in the residence and that they were unsure if the cat's vaccinations were current. It was discussed that the cat's vaccination records could be obtained and submitted to Licensor [name] electronically by 01/30/2025. As of 02/05/2025 evidence of the cat's vaccinations has not been received. Corrective Action: Ensure that the cat is kept separate from enrolled children until such a time when vaccinations are current. By 02/26/2025 submit evidence of the cat's current vaccination records to Licensor [name] via email. In addition, develop a system to ensure that vaccinations for pets are up-to-date and maintained on site moving forward. In the corrective action email provide details of the system developed.”

Correction date in the state record: Feb 24, 2025

Regulation 5.10.1.1.2: The FCCP shall ensure that children are protected from choking hazards presented by cords on window coverings, electric or electronic appliances or equipment and telephone cords.

“Several electrical cords were observed to be loose and accessible to children. One loose cord belonged to a light panel afixed to the wall in the space where children play, several cords were observed to the lower left of the television, several cords below where the phone is located, and a string of lights on a table was observed in the living room. Corrective Action: Immediately ensure that all loose cords are secured or otherwise made inaccessible to children. In the corrective action email provide photo evidence of how identified choking hazards have been made inaccessible to children.”

Correction date in the state record: Jan 30, 2025

Regulation 5.6.5: The FCCP shall ensure that written permission from parents to administer medication must include all of the following information for each prescription and non-prescription medication administered to children: * Name of the child; * Child's date of birth; * Any medication allergies; * Name of medication; * Dosage to be given; * Time when medication is to be given; * Route of administration (mouth, ear, nose, topical, inhalation); * Reason for the medication; * Start and end dates for administration of the medication; and * Any special instructions.

“Two (2) prescription rescue medications were observed on-site. Written permission from parents to administer said medications was not maintained. Though Provider statements reflect that the medications have not needed to be administered thus far, in the event of an emergency, the provider would need such permissions prior to administering. Corrective Action: Immediately obtain written permission from parents for prescription rescue medications required by enrolled children. Develop a system to ensure that permission is obtained for any and all medications required by enrolled children moving forward. In the corrective action email provide details of the system developed to maintain compliance moving forward.”

Correction date in the state record: Feb 8, 2025

Regulation 3.3.3: The FCCP shall establish a system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the FCCH. The FCCP shall save all daily attendance records identifying the hours of children s attendance for at least twelve (12) months from the date that care is provided.

“Upon arrival five (5) children were in care, however six (6) children were signed in. Two (2) of the children signed in had left at 7:15 but were not signed out, and one (1) child in care had not been signed in. During the visit, Child A arrived but did not get signed in. Corrective Action: Develop a system that ensures that all children are signed in and signed out at the time it occurs.”

Correction date in the state record: Mar 5, 2024

Regulation 3.3.6.1: The FCCP shall maintain a record of the date of each evacuation drill as required in the rules in section 3.6.2 of these regulations that includes the number of children, staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years.

“Upon review of the evacuation drill logs, it was found that drills were not recorded for April 2021, November 2021, December 2021, nor March 2022. The Provider stated drills had been completed those months but were not properly documented. This is a repeat violation. Corrective Action: Submit a program improvement plan that outlines how and when drills will be fully documented. As part of the plan identify what prompts and or systems will be in place to be reminders for the Provider.”

Correction date in the state record: Apr 28, 2022

Regulation 2.3.8.3: The FCCP shall ensure that the FCCP; all individuals residing in the home; staff; and any individuals who are left alone with children have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“As of 09/15/2021, Household Member A was required to submit a record check authorization form to the Division and complete fingerprinting. As of 04/05/2022, Household Member B was required to submit a record check to the Division. As of the date of the visit neither household members had submitted the record check. This is a repeat violation. Corrective Action: Submit a record check to the Division for Household Member A and Household Member B. Ensure that Household Member A completes fingerprinting once the fingerprint authorization form is generated. Submit a program improvement plan that prompts to submit record check forms to the Division based on the dates each household member is required to update this document, and/or complete fingerprinting.”

Correction date in the state record: Apr 29, 2022

Regulation 3.3.6.1: The FCCP shall maintain a record of the date of each evacuation drill as required in the rules in section 3.6.2 of these regulations that includes the number of children, staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years.

“Upon request for the fire drill records, Provider A stated that she hasn't recorded the fire drills in the last two (2)- three (3) months. Corrective Action: Submit a program improvment plan identifying the system to document fire drills as required by this rule.”

Correction date in the state record: Nov 8, 2020

Regulation 2.3.8.3: The FCCP shall ensure that the FCCP; all individuals residing in the home; staff; and any individuals who are left alone with children have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“Household members A & B have not submitted a background check form to the Division as required by this rule. Household member A turned seventeen (17) on 09/15/2020, and Household Member B turned eighteen (18) on 08/30/2020. Household Member C has not completed the fingerprinting process, and was issued a fingerprint authorization form on 10/17/2019. Corrective Action: Household Members A & B shall submit a background check to the Division, and Household Member B & C shall submit to fingerprinting.”

Correction date in the state record: Dec 10, 2020

Regulation 7.1.2.1: The FCCP shall have successfully completed pediatric first aid and CPR prior to being licensed and must remain currently certified.

“Provider A showed her First Aid/CPR card which expired 06/09/2020. Provider A did not complete a CPR/First Aid training to maintain certification as required by this rule. Corrective Action: Complete a CPR/First Aid training by 11/15/2020. Develop a system to ensure ongoing compliance to this rule.”

Correction date in the state record: Nov 7, 2020

Regulation 2.3.8.5: If the licensed facility was constructed prior to 1978 and has not been determined to be lead free by an inspector licensed by Vermont Department of Health, the FCCP shall comply with the requirements of 18 V.S.A. Chapter 38 Vermont Lead Law and shall ensure that Essential Maintenance Practice (EMP) have been performed and documented.

“Alex Grise with the Vermont Department of Health, Lead & Asbestos program advised that Provider A has no record of EMP filings. Provider A's home was built in 1910 and subject to EMP requirements. Provider A confirmed that she has submitted these documents to the Child Development Division, but not to the Vermont Department of Health. The EMP form indicates the address to submit the reports, and are to be done electonically with the Vermont Department of Health. Corrective Action: Submit a program improvement plan identifying how ongoing compliance to this rule will be met.”

Correction date in the state record: Nov 8, 2020

Regulation 5.10.1.1: General Safety: The FCCP shall ensure the physical facilities of the FCCH, grounds, equipment, and toys present no hazard to the health, safety and well-being of the children.

“There was an extension cord in the kitchen which was across the floor and accessible to children when accessing the kitchen table. Children were observed in the kitchen twice during the visit at the table for snacks and meals, and three times during the visit individual children accessed the kitchen area for brief moments without visual supervision. It was confirmed during the visit that the cord was a live outlet and it was observed that a protective cover wasn't in place. Corrective Action: Effective immediately, establish and maintain a practice to secure the extension cords in such a way to prevent children's access.”

Correction date in the state record: Dec 10, 2018

Regulation 5.10.4.5.1: The FCCP shall ensure that the FCCH, its furnishings, and toys are kept in a clean and orderly condition.

“An observation was made of hair and white staining in and around the bathroom sink along with a different colored substance in a ring shape on the sink. Also, dirt and grime was observed on the back base portion of the toilet. Corrective Action: Effective immediately, establish and maintain a practice which ensures bathroom is free of dirt, grime and staining during hours of program operation.”

Correction date in the state record: Dec 4, 2018