Hinesburg Nursery School

Regulation 5.6.5: All prescription medication administered by staff shall be in its original container, properly labeled for the child, and administered prior to the expiration date on the container.

“Child A has a two pack of epi pens and the original packaging that would include the prescription label was not on site. Staff removed the Epi Pens and identified that the epi pens are not expired. The allergy plan and all other documentation related to the medication was on site. Corrective Action: Please plan to collect either the original package with the prescription label or have the family request a copy of the original prescription label from the pharmacy. Please ensure this is kept on site. Moving foward make sure all medications on site meet the requirements of this regulation. Please email this licensor once you have received the package or prescription label.”

Correction date in the state record: May 15, 2024

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Several staff members who have been employed at the program for more than six(6) months do not have up to date BFIS Quality and Credential accounts. These accounts are missing documentation of required trainings. Corrective Action: Since the visit the program started to submit the missing training and credential documents to Northern Lights at CCV. Please continue to send any remaining documents to Northern Lights at CCV and include this licensor. Please create a plan to ensure the accounts are being monitored and contain all required documents.”

Correction date in the state record: May 16, 2024

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years. When the CBCCPP counts lock-down drills as allowed in the rules in section 3.7.2 of these regulations, the licensee shall maintain a record of the date of each lock-down drill, the number of CBCCPP children and staff who participated, and note that the drill performed was a lock-down drill.

“The evacuation drill log for the 2022-23 school year only noted that evacuations occured in October of 2022 and March of 2023. The director stated that they do conduct monthly drills but forgot to write them down. Staff condcuted a fire drill during my visit and the children appeared to know what was expected and they quickly evacuated the building. Corrective Action: Please ensure that required information related to the evacuation drill is documented each month. Please email this licensor with the system you will use to ensure compliance with this regulation.”

Correction date in the state record: May 14, 2024

Regulation 7.2.3: The Division at its discretion, may use the results of a background check on file with the Division as long as it has been completed within the last five (5) years and instead of requiring a new background check.

“Staff A completed a fingerprint supported background check through the Child Development Division on 05/05/2017. Staff A was required to submit a new record check authorization form on or before 05/05/2022 and did not. Corrective Action: The program submitted a record check authorization form for Staff A on 09/08/2022 immediately after this licensing visit. Ensure that Staff A makes an appointment to complete fingerprinting. Email this licensor once Staff A has submitted to fingerprinting. Ensure moving forward that staff resubmit a record check authorization form every five years.”

Correction date in the state record: Nov 21, 2022

Regulation 3.3.5: The licensee, staff, and auxiliary staff shall be trained in prevention, identification and mandatory reporting of child abuse and neglect.

“After a review of staff's BFIS Quality and Credential Accounts and staff documents provided by the director, a staff person has not completed the Protecting Vermont's Children mandated reporter training. The staff person is in a position to be left alone with children. Corrective Action: Ensure that the staff person completes the Protecting Vermont's Children training, send the completion certificate to Northern Lights for entry into BFIS, and that a system is developed to maintain compliance to the rule going forth.”

Correction date in the state record: May 19, 2021

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“After a review of staff BFIS Quality and Credential Accounts prior to the visit and staff documents presented by the director, one staff person was not certified in pediatric first aid and/or infant and child CPR. Per the staff's start date, the staff person has been available to work at the program as a substitute longer than three months. Corrective Action: Ensure that the staff person obtains certification, submits a copy of that certification to Northern Lights for entry into BFIS, and that a system is developed to maintain compliance to the rule going forth.”

Correction date in the state record: May 19, 2021

Regulation 3.7.2.2: The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes.

“The evacuation drill record shows that the program conducts evacuation drills and "secure the school" drills on alternating months. A staff member confirmed that evacuation drills are practiced once every other month. The drill schedule record also shows that each drill was completed in 5 minutes. Corrective Action: Develop a system that ensures an evacuation drill is conducted at least once per month and ensures that all children and staff are evacuated in under three minutes. Send email with these details when this is completed.”

Correction date in the state record: Apr 12, 2019