Hallie Johnson

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment the FCCP shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“The children s files were audited, and the required well-care exam was missing for one (1) child who has been in care for more than 45 days. It was noted that the siblings who have been in care over one (1) year also did not have their well-care exam on file. Corrective Action: By 3/6/2026 collect well-care exams for all children and create a system that supports receiving well-care exams within the required forty-five (45) days. Submit confirmation to this Licensor.”

Correction date in the state record: Apr 21, 2026

Regulation 2.3.10.2: The Division may attach terms and conditions to the approval of a license when unique circumstances warrant. The FCCP shall maintain compliance with all terms and conditions on the license certificate.

“The condition on the license certificate indicated that the provider needed to complete the water test by 12/7/2025 which includes chemical and bacterial water tests which are overdue for testing. The provider stated that they have not completed the water test as required by the condition date on the license certificate. Corrective Action: By 3/06/2026 submit a program improvement plan which will include the date the water test bottles were ordered and the date the water samples will be sent to the Vermont Department of Health.”

Correction date in the state record: Apr 21, 2026

Regulation 5.10.1.2.5: There shall be at least one (1) easily accessible dry chemical fire extinguisher which has at least a 2-A: 10BC classification. This fire extinguisher shall be maintained in operating condition. It shall bear an official tag, properly signed, attesting to current operating condition.

“The fire extinguisher by the exit door had a receipt of purchase dated 2024. The provider stated there were other fire extinguishers in the home but could not get the receipts and they did not have an official tag. This rule was cited previously on 11/7/2018, 11/12/2020, 3/16/2022. Corrective Action: By 3/6/2026, Have the fire extinguisher inspected and tagged . Inspect and tag the fire extinguisher yearly.”

Correction date in the state record: Apr 21, 2026

Regulation 5.6.5: The FCCP shall ensure that written permission from parents to administer medication must include all of the following information for each prescription and non-prescription medication administered to children: * Name of the child; * Child's date of birth; * Any medication allergies; * Name of medication; * Dosage to be given; * Time when medication is to be given; * Route of administration (mouth, ear, nose, topical, inhalation); * Reason for the medication; * Start and end dates for administration of the medication; and * Any special instructions.

“The provider did not have a written parent permission form or the allergy plan to administer an Epi pen for a tree nut allergy. Corrective Action: Immediately have the parent fill out a parent permission form giving you permission to administer the child's medication.”

Correction date in the state record: Apr 21, 2026

Regulation 3.3.4.1: The FCCP shall maintain a complete and up-to-date enrollment file on-site for each child enrolled in the FCCH. A complete file shall contain, at minimum, the following information: * A completed child's admission form signed and dated by the parent that includes the first date the child attended the FCCH and the days and hours the child is regularly scheduled to attend the FCCH; * The child's name, current home address and current home telephone number; * The child's date of birth; * Name, address and all applicable current telephone numbers for parents; * Name, address and all applicable current telephone numbers for at least two (2) other people designated by the parents as emergency contacts; * Names for all persons authorized to pick the child up from the FCCH; * Record of an annual physical and health history as required in the rule 5.1.2 of these regulations that includes the name and telephone of the child's primary health care and dental care providers (if the child has a dental care provider); * A description of any special medical, developmental, emotional or educational needs of the child including allergies, existing illnesses or injuries, previous serious illnesses or injuries and any prescribed medication including those for emergency situations; * Written authorization from the parent for the FCCP to be able to obtain emergency medical care and transportation; * Child's immunization record or Vermont Department of Health approved exemption document as required in the rules in section 5.1.3 of these regulations; * Written permission from parents for the FCCP to transport the child, if transportation is provided, as required in section 5.10.6.6.1 of these regulations; * Written permission from parents for child to participate in swimming activities, if swimming activities are a part of the program, as required in the rule 5.10.5.1 of these regulations; * If applicable, a copy of court orders on custody and visitation arrangements as required in the rule 3.5.4 of these regulations; and * If applicable, any obvious injuries discovered and documented on daily health check as required in the rule 5.3.2 of these regulations.

“The children's files were audited, and two (2) children were missing the required immunization form and the required well care exam. The two (2) children have been enrolled in the program for longer than forty-five (45) days. Corrective Action: By 3/24/2023, obtain the missing immunization records and well care exams and create a system where immunization records will be collected at time of enrollment and the well care exam within the required 45 days of enrollment.”

Correction date in the state record: Mar 22, 2023

Regulation 3.3.7.3: Within six (6) months of initial date of employment, the FCCP and all staff shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“After a review of the provider and staff's BFIS Quality and Credential account, it was determined that the staff member did not have an up-to-date BFIS Quality and Credential account as required. They were missing qualifications and required training certificates. This violation was cited previously on 11/12/2020. Corrective Action: By 4/1/2022, submit all missing documentation, required training certificates and qualifications such as transcripts or high school diploma, to Northern Lights at CCV with the required cover sheet.”

Correction date in the state record: Mar 30, 2022

Regulation 3.3.4.2: Each child's file shall be complete with all required information within the first week that the child begins to attend care. The required annual physical shall be obtained within forty-five (45) days of enrollment as required in rule 5.1.2 of these regulations.

“The children's files were audited; one child's enrollment form was not complete with the required information and the child's file did not contain the required well care exam. The child has been enrolled for two (2) years. Corrective Action: Immediately have the parent complete the enrollment form. By 3/25/2022, obtain documentation that this child has received a well care exam and develop a plan on how you will comply with this rule.”

Correction date in the state record: Mar 17, 2022

Regulation 5.10.1.1: General Safety: The FCCP shall ensure the physical facilities of the FCCH, grounds, equipment, and toys present no hazard to the health, safety and well-being of the children.

“In the playroom there was a loose electrical cord for the heating unit that was in the area where children play which posed as an entanglement hazard. In the dining room where children were playing during this licensing visit, there were two outlets missing the electrical covers, a wire from an ornament that was plugged in and was not secure in reach of children, and there were pool chemicals on the floor near the table. This violation was cited preciously on 11/12/2020. Corrective Action: Effective immediately, secure all loose cords, replace the outlet covers and move the pool chemicals out of reach of children. By 4/1/2022 submit a program improvement plan stating how you will monitor all hazards daily.”

Correction date in the state record: Mar 27, 2022

Regulation 5.10.1.2.5: There shall be at least one (1) easily accessible dry chemical fire extinguisher which has at least a 2-A: 10BC classification. This fire extinguisher shall be maintained in operating condition. It shall bear an official tag, properly signed, attesting to current operating condition.

“The fire extinguisher had a receipt taped with a date of 1/2020. This violation cited previously on 11/7/2018 and 11/12/2020. Corrective Action: By 4/1/2022, have the fire extinguisher inspected and tagged and have it inspected and tagged yearly. Submit a program improvement plan with how you will ensure the fire extinguisher will be inspected and tagged yearly.”

Correction date in the state record: Apr 27, 2022

Regulation 5.10.1.1: General Safety: The FCCP shall ensure the physical facilities of the FCCH, grounds, equipment, and toys present no hazard to the health, safety and well-being of the children.

“In the play room there is a loose cord from an exercise machine and a loose cord near the heater. The loose cords are entanglement hazards. There are two (2) wooden cubbies in the play room that are not secure and present tipping hazards. A pack and play has multiple holes in the mesh creating a hazard. There are cleaning products under the bathroom sink that are accessible to children and present a safety hazard. Corrective Action: Effective immediately, secure loose cords and wooden cubbies. Repair or replace the pack and play. Make inaccessible all cleaning products to children. Create a system to monitor for and then repair hazards within the home where children are cared for.”

Correction date in the state record: Nov 19, 2020

Regulation 3.3.7.3: Within six (6) months of initial date of employment, the FCCP and all staff shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“The FCCP's BFIS Quality and Credential Account is not up to date with verification of a high school diploma or GED. A Substitute staff does not have an up to date BFIS Quality and Credential Account reflecting verification of qualifications and valid First Aid/CPR certification. Corrective Action: Submit required documentation to Northern Lights at CCV.”

Correction date in the state record: Nov 19, 2020

Regulation 5.10.1.2.5: There shall be at least one (1) easily accessible dry chemical fire extinguisher which has at least a 2-A: 10BC classification. This fire extinguisher shall be maintained in operating condition. It shall bear an official tag, properly signed, attesting to current operating condition.

“The fire extinguisher accessible to the program did not bear an official tag attesting to its operating condition nor did it have a receipt attesting to the date purchased being less than one year. The FCCP stated that she knew the extinguisher was overdue to be inspected. Corrective Action: By 11/30/2020, obtain a new fire extinguisher and maintain the receipt or have the fire extinguisher inspected by a person who may issue, initial, and date the inspection tag. Ensure future compliance by having the fire extinguisher inspected annually.”

Correction date in the state record: Nov 15, 2020

Regulation 7.3.1: A Registered FCCP that operates a registered FCCH shall ensure and maintain documentation that he/she is at least eighteen (18) years of age, is a high school graduate or has completed a GED, and meets or exceeds one (1) of the following qualifications prior to licensure or within twelve (12) months of initial licensure: * At least a Vermont Early Childhood Career Ladder Level One (1) Certificate or higher; or * At least successful completion of the Fundamentals for Early Childhood Professionals' course; or * At least a current CDA (Child Development Association Credential) from the National Council for Professional Recognition); or * At least a Child Care Certificate from Community College of Vermont; or * At least successful completion of twelve (12) college credits in content consistent with the core knowledge areas identified by NLCDC.

“The FCCP does not meet qualification criteria for a registered FCCP. Corrective Action: Immediately make a plan which includes the steps necessary to meet or exceed one of the qualifications listed in this regulation. If you need assistance locating trainings, programs, or college courses to meet one of these qualifications, you may reach out to your Northern Lights at CCV Resource Advisor.”

Correction date in the state record: Nov 19, 2020

Regulation 5.10.5.2.2: For in ground or above ground pools or natural or manmade bodies of water accessible from the outdoor play area, the FCCP shall ensure that a fence is installed so that no child may gain access without FCCP and/or staff approval, observation and supervision. Fences around pools shall be at least four (4) feet high with a maximum vertical clearance of 3.5 inches at the bottom. Gates shall swing outward with self-closing and self-latching devices installed at least three (3) inches below the top of the gate on the side facing the pool/water. Gates shall be locked when not in use.

“The pool gate was unlocked and easy to open during this licensing visit. Corrective Action: Immediately lock the pool gate and keep it locked when it's not being used.”

Correction date in the state record: Nov 12, 2020

Regulation 5.10.1.2.5: There shall be at least one (1) easily accessible dry chemical fire extinguisher which has at least a 2-A: 10BC classification. This fire extinguisher shall be maintained in operating condition. It shall bear an official tag, properly signed, attesting to current operating condition.

“The fire extinuisher did not have an offical tag that was signed with the date the fire extinguisher was last inspected. Corrective Action: By 11/19/2018 have the fire extinguisher inspected and taged. Create a system to maintain the fire extignuisher yearly.”

Correction date in the state record: Nov 8, 2018

Regulation 3.3.6.1: The FCCP shall maintain a record of the date of each evacuation drill as required in the rules in section 3.6.2 of these regulations that includes the number of children, staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years.

“The last fire drill documented was 8/29/2018. The FCCH provider stated she has not been documenting her fire drills. This rule was cited previously on 1/28/2015. Corrective Action: Immediately create a system which captures written documentation of monthly fire drills.”

Correction date in the state record: Nov 12, 2020

Regulation 5.10.1.1.1: The FCCP shall ensure that children are protected from electrical outlets, such as by using protective covers, tamper-proof outlets, or other devices manufactured for this purpose.

“Several outlets were missing safety plugs in both areas where children play. Outlet covers were missing for two wall outlets in reach of children. Corrective Action: Immediately place safety plugs in all outlets and replace the covers to the wall outlets that are in reach of children.”

Correction date in the state record: Nov 7, 2018

Regulation 5.10.1.1: General Safety: The FCCP shall ensure the physical facilities of the FCCH, grounds, equipment, and toys present no hazard to the health, safety and well-being of the children.

“The bathroom used by children had shaving cream, deodorant, aftershave, mouthwash and Lysol wipes which all state keep out of reach of children, were in reach of children during this licensing visit. The second bathroom used by children had Lysol wipes on the back of the toilet in reach of children. Corrective Action: Immediately remove all products which state keep out of reach of children from the bathrooms and create a system that will maintain compliance by keeping hazardous products out of reach of children.”

Correction date in the state record: Nov 7, 2018