Amazing Spaces Child Care

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“A staff member who has worked in the program since November 2024 did not complete the fingerprint process for the Child Development Division. The fingerprint letter from CDD was issued on 11/6/2024 requesting this staff member to complete the fingerprint process. Corrective Action: Immediately, have this staff member complete the fingerprint process for the Child Development Division. By 7/7/2025, submit confirmation of completion with the date fingerprints were completed to this Licensor.”

Correction date in the state record: Jul 1, 2025

Regulation 6.2.6.6: The program director shall ensure that no person be left alone with children without approval from the Division based on the results of a background check that includes fingerprinting; with the exception of a parent may be left alone with his/her own child(ren).

“A staff member who had not completed the fingerprint process brought a child into the building alone to use the bathroom. The other staff stayed outside on the playground. Corrective Action: Immediately do not leave staff alone with children who have not been cleared to be alone according to the Child Development Division. By 7/7/2025, submit confirmation of understanding and the plan which will prevent new staff from being alone with children.”

Correction date in the state record: Jul 1, 2025

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“A review of the staff's BFIS Quality and Credential account and review of staff files confirmed three (3) staff members did not complete the VT Orientation training. The three staff members have been working in the program for longer than one (1) month. It is required for staff to complete the VT Orientation within one (1) month of their first day working with children. Corrective Action: By 7/7/2025, have three (3) staff members complete the Vermont Orientation training and send the training certificate to Northern Lights with the required cover sheet.”

Correction date in the state record: Jul 1, 2025

Regulation 7.4.4: All staff shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations. Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt.

“A review of the staff's BFIS Quality and Credential account, and a review of the staff's file, and verbal confirmation, it was determined that the staff member was missing seven (7) hours of professional development between 9/23/2023 to 9/23/2024. Corrective Action: By 7/14/2025, complete the missing seven (7) hours of professional development and submit confirmation to this Licensor. These training hours will not count toward the fifteen (15) training hours that are due by 9/23/2025.”

Correction date in the state record: Jul 1, 2025

Regulation 2.8.2: When a parental notification letter, due to a serious violation is required, the Division representative shall inform the licensee of this requirement in writing, including reasons and factual basis for the violation and its designation as a serious violation. The licensee shall mail the PNL to the parent of each enrolled child. When the child's parents are separated or divorced a copy shall be mailed to each parent if both are known to the licensee. Serious violations are defined by law and in the rule 2.2.50 of these regulations as violations of group size or staffing requirements, or violations that immediately imperil the health, safety, or well-being of children. Serious violations may also include corporal punishment, lack of supervision, or inappropriate physical or sexual contact.

“The director stated the Parent Notification Letter, that was issued by the Division on 8/3/2023, due to a serious violation cited, was not mailed, or e-mailed to parents as directed. Corrective Action: By 10/16/2023, e-mail or mail the Parent Notification Letter issued on 8/3/2023 to all parents enrolled in the program during the time of the violation cited. Submit a confirmation with the parents contact information to ellen.livingston@vermont.gov.”

Correction date in the state record: Oct 10, 2023

Regulation 6.2.1.3: The program director shall ensure that the number of staff present meets requirements described in the chart below for ages of children, maximum group size, and staff/child ratios at any time of day.

“The preschool classroom was operating with eleven (11) children and one (1) teacher the day of this licensing visit. The second teacher was not scheduled to arrive till 11:00 and the Licensor arrived at 10:00. The teacher knew they had eleven (11) children but did not fix the problem until the Licensor arrived and noted them out of compliance. Operating out of staff/child ratio is a serious violation. Corrective Action: Immediately always operate in compliance with staff/child ratio. By 8/17/2023 submit a program improvement plan indicating understanding of staffing and the steps taken to ensure compliance in the future. Submit this report as a Parent Notification Letter to all parents enrolled in the program and send the list of parents with their contact information to this Licensor.”

Correction date in the state record: Oct 10, 2023

Regulation 6.2.1.2: The number of children served by the CBCCPP at any one (1) time shall not exceed the maximum capacity allowed written on the license certificate.

“On August 15, 16 and 17 the attendance reflects the program to have twenty-one (21) to twenty-two (22) children in care. Staff stated they had a family who needed emergency care on two (2) days and a child arrived who was not scheduled for care on Wednesday August 17. The program allowed the children to stay even though they were at their maximum capacity of twenty (20) children. This violation was cited previously on 6/18/2019. Corrective Action: Immediately maintain compliance with the number of children allowed stated on the license certificate which is twenty (20) children. By 8/23/2022, submit a program improvement plan which includes new strategies or policies for all staff to follow and identifies how the program will maintain the maximum number of children listed on the license certificate.”

Correction date in the state record: Aug 23, 2022

Regulation 5.1.3: Immunizations: The licensee shall maintain documentation in the child's file of each child's current immunization status. * Immunization records shall include the immunization administered and the date of each immunization. The immunization record should be updated after each additional immunization has been received. * If an enrolled child is in the process of complying with immunization requirements in accordance with the Vermont recommended immunization schedule, documentation in the child's file shall include the required Vermont Department of Health form. * If a child has not had a required immunization due to a Vermont allowed exemption, documentation in the child's file shall include the required Vermont Department of Health form.

“The Children's files were audited, and the required immunization record was missing for two (2) children. Corrective Action: Immediately obtain the missing immunization record for these children and create a system to ensure all immunization records are in each child's file upon enrollment. Submit confirmation to this Licensor by 11/12/2021.”

Correction date in the state record: Nov 8, 2021

Regulation 5.2.3.12: The licensee shall post the diaper changing procedure at each diaper changing area.

“The diaper changing procedure was not posted near the diaper changing area in the infant classroom. Corrective Action: Immediately post the diaper changing procedures in the infant classroom.”

Correction date in the state record: Oct 25, 2021

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“The Children's files were audited, and the required well care exam was missing for three (3) children who have been in care for more than 45 days. Corrective Action: By 11/12/2021, obtain documentation that these children have received a well care exam and develop a plan on how you will comply with this rule within 45 days of children's enrollment. Submit confirmation to this Licensor.”

Correction date in the state record: Nov 8, 2021

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“After a review of the staff's BFIS quality and credential accounts, it was determined that four (4) staff employed longer than six (6) months did not have an up to date BFIS quality and credential account as required and was missing qualification information and required training certificates. Corrective Action: By 11/12/21, submit all missing documentation for qualifications such as high school diploma, transcripts and required training to Northern Lights at CCV with the required cover sheet. Submit confirmation this Licensor when all required information has been sent to Northern Lights at CCV.”

Correction date in the state record: Nov 18, 2021

Regulation 6.2.1.2: The number of children served by the CBCCPP at any one (1) time shall not exceed the maximum capacity allowed written on the license certificate.

“The program had 23 children in care during a licensing visit on 6/18/2019 and the total capacity of children allowed in the program at one time is 18. Corrective Action: Immediately maintain compliance with the number of children allowed listed on the programs license certificate. By 6/25/2019 submit a list of children enrolled with a plan of how compliance will be maintained. This plan shall include contacting the Permit Specialist for your area at the Department of Environmental Conservation to review the wastewater and water permits for the program.”

Correction date in the state record: Jun 24, 2019