Ghent Montessori School

8VAC20-780-160-A

“Each staff member shall submit documentation of a negative tuberculosis screening that has been completed within the last 30 calendar days of the date of employment. The tuberculosis screening for staff #1 was completed more than 30 days before employment.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received immunizations before the child can attend the center. The record for child #1 who was present at the center had immunizations that were received after their start date.”

8VAC20-780-160-C

“At least every two years from the date of the initial screening or testing staff shall obtain and submit the results of a follow-up tuberculosis screening. The most recent tuberculosis screening in the record for staff #2 and staff #3 was expired for approximately three months.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. The following items were unlocked had the warning labels, ?keep out of reach of children.? A bottle of dish soap and a bottle of hand sanitizer in the Children’s House 1 classroom, a can of art spray paint and a bottle of white out in the Children's House 2 classroom and a bag of cough drops and two cans of shaving cream in the toddler classroom.”

8VAC20-770-70-A

“Based on record review and interview, the center did not ensure that all required documentation was maintained in the staff records. Evidence: 1. The record for staff #2, staff #3, staff #4, staff #5 and staff #6 who are listed as program lead qualified did not have documentation of education. a. The director confirmed that the records were not maintained with all the required documentation for the staff listed above.”

8VAC20-780-560-G

“Based on observation and interview the center did not ensure that when food is brought from home, the food container shall be sealed and clearly labeled in a way that identifies the owner. Evidence: 1. 5 out of 15 children’s lunch boxes inspected did not have a label that identified the owner. a. The director confirmed that the lunch boxes that were inspected did not have a label that identified the owner.”

8VAC20-780-40-M

“Based on observation and interview the center did not ensure that the center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan. This list shall be dated and kept confidential in each room or area where children are present. Evidence: 1. The allergies, sensitivities and dietary restrictions written list in each room only included those children who were assigned to a particular room. 2. The director confirmed there was not a current written list including all children’s allergies, sensitivities and dietary restrictions in each classroom accessible to staff.”

8VAC20-780-245-L

“Based on record review and interview, the center did not ensure that there shall always be at least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation of children. Evidence: There is no one currently working at the center who has obtained instruction in performing the daily health observation of children.”

8VAC20-780-240-A

“Based on record review and interview, the center did not ensure that each staff member shall complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: 1. Staff 1 (date of hire: 1/12/23) and staff 3 (date of hire: 6/15/22) have not completed the Virginia Department of Education-sponsored orientation course. 2. The Head of School confirmed that staff 1 and staff 3 have not completed the Virginia Department of Education-sponsored orientation course.”

8VAC20-780-70

“Based on record review and interview, the center did not ensure that staff records contain all the required information. Evidence: 1. The record for staff 3 (date of hire: 6/15/22) does not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 2. The record for staff 4 (date of hire: 8/21/23) contains documentation that only one reference as to character and reputation as well as competency were checked before employment, where two are required. 3. The Head of School confirmed that the required number of references for staff 3 and staff 4 were not completed.”

8VAC20-780-510-E

“Based on medication and record review, as well as interview, the center did not ensure that procedures for administering medication shall include written authorization from the child's physician and parent for long-term prescription drug use and methods to prevent use of outdated medication. Evidence: 1. Child 1 has an emergency medication being stored at the center. There is no current written physician authorization to administer this medication to child 1. 2. The emergency medication for child 1 has an expiration date of April 2023. 2. Staff 3 (office manager) confirmed that child 1 has an emergency medication being stored at the center and that there is no written physician authorization for the center to administer the medication to the child and that the emergency medication is expired.”

8VAC20-780-550-D

“Based on interview and a review of the emergency practice drill log, the center did not ensure that a monthly practice evacuation drill is implemented. Evidence: 1. There is no documentation of a practice evacuation drill for the months of July 2023 or August 2023 for the center. 2. The Head of School confirmed that practice evacuation drills for the months of July and August 2023 were not conducted.”

8VAC20-780-160-A

“Based on record review and interview, the center did not ensure that each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. Evidence: 1. Staff 1 has a documented date of hire of 1/12/23. Documentation of a tuberculosis screening for staff 1 was not obtained by the center until 1/15/23. 2. Staff 2 has a documented date of hire of 9/20/23. Documentation of a tuberculosis screening for staff 2 was not obtained by the center until 9/22/23. 3. Staff 3 has a documented date of hire of 6/15/22. Documentation of a tuberculosis screening for staff 3 was not obtained by the center until 6/17/22. 4. Staff 5 has a documented date of hire of 8/21/23. Documentation of a tuberculosis screening for staff 5 was not obtained by the center until 9/5/23. 5. The Head of School confirmed that the TB screenings for staff 1, staff 2, staff 3 and staff 5 were not obtained until after they began employment.”

22.1-289.035-B-2

“Based on record review and interview, the center did not ensure that the results of the fingerprint based criminal history records check is obtained before an employee's first day of employment. Evidence: 1. Staff 1 has a documented hire date of 1/12/23. The results of the fingerprint based background check for staff 1 was not received until 1/13/23. 2. Staff 2 has a documented hire date of 9/20/23. The results of the fingerprint based background check for staff 2 was not received until 10/6/23. 3. Staff 3 has a documented hire date of 6/15/22. The results of the fingerprint based background check for staff 3 was not received until 6/16/23. 4. The Head of School confirmed that staff 1, staff 2 and staff 3 began employment prior to the results of the fingerprint background checks being received.”

8VAC20-780-260-B

“Repeat Violation Based on a review of the most recent health inspection and interview, the center did not ensure that annual approval from the health department shall be provided. Evidence: 1. The most recent health inspection for the center is dated 9/1/22. An updated health inspection was due in September 2023. 2. The Head of School confirmed that the health inspection is expired.”

8VAC20-780-550-G

“Based on a review of the emergency drill log and interview, the center did not ensure that documentation of emergency practice drills contain all the required elements. Evidence: 1. The emergency drill log for the center does not include the person conducting the drill, method used for notification of the drill or any special conditions simulated. 2. The center director confirmed that the center's emergency drill log does not contain the above required elements.”

8VAC20-780-280-G

“Based on observation and interview, the center did not ensure that if hazardous substances are not kept in original containers, the substitute containers shall clearly indicate their contents. Evidence: 1. In the school-aged classroom, there was an unlabeled spray bottle containing a cleaning material. 2. The Head of School confirmed that the unlabeled spray bottle contained a cleaning material.”

8VAC20-780-280-B

“Based on observation and interview, the center did not ensure that hazardous substances such as cleaning materials, insecticides and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. In the school-age classroom, there was a can of wasp and hornet spray, a can of disinfectant spray, a bottle of Goo Gone, a container of sanitizer tablets, a container of antibacterial cleaner and a container of Lysol wipes in an unlocked cabinet over the sink. 2. The Head of School confirmed that there were unlocked hazardous chemicals in the school-age classroom.”

8VAC20-780-260-B

“Based on a review of the most recent health inspection and interview, the center did not ensure that annual approval from the health department shall be provided. Evidence: 1. The most recent health inspection for the center is dated 5/20/21. An updated health inspection was due in May 2022. 2. The Head of School confirmed that the health inspection is expired.”

8VAC20-780-560-G

“Based on observation and interview, the center did not ensure that when food is brought from home the food container shall be clearly dated and labeled in a way that identifies the owner. Evidence: 1. None of the forty-two children's lunchboxes were observed to be dated. 2. The Head of School confirmed that the children's lunchboxes were not dated.”

22.1-289.035-B-4

“Based on record review and interview, the center did not ensure that a copy of the results of a criminal history record information check is obtained from any state in which the individual has resided in the preceding five years. Evidence: 1. Staff 1 has a hire date of 11/17/21. Staff 1 indicated on her sworn statement or affirmation that she has resided in the states of Alabama and California within the past five years. The results of a criminal history record check were not available for staff 1 from the state of Alabama or California. 2. The center administrator confirmed that the required background checks for staff 1 were not obtained from the states of Alabama and California.”

8VAC20-780-280-B

“Based on observation and interview, the center did not ensure that hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. There were numerous bottles of cleaning products, to include comet, clorox, window cleaner and disinfectant, in an unlocked cabinet above the sink in the Children's House 1 classroom. The cleaning products were accessible to the children in care. 2. The Head of School confirmed that the cleaning products were being stored in an unlocked cabinet.”

8VAC20-780-550-H

“Based on a review of emergency drill records and interview, the center did not ensure that a record of the dates of the practice drills is maintained for one year. Evidence: 1. There is no documentation of an emergency practice drill for the months of September, October and November 2021 for the center. 2. The Head of School confirmed that the emergency practice drills for September, October and November 2021 were not documented.”