Fairfield Community Center Association

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“A review of staff's BFIS Quality and Credential accounts, and a review from Northern Lights, it was determined that six (6) staff members employed longer than six (6) months did not have an up-to-date BFIS Quality and Credential accounts as required. These staff were missing required qualification documentation, professional development certificates and required training certificates. Corrective Action: By 7/24/2026, have the staff submit their missing documentation to Northern Lights through Direct Send and submit the e-mail confirmation of completion to this Licensor. Status: Appeal Period.”

Regulation 5.34: The Program Administrator and the Site Director shall annually complete at least a minimum of twelve clock hours of Professional Development Activities which may be applied toward their Individual Professional Development Plan (IPDP) or equivalent excluding any additionally required training for Specialized Child Care or First Aid and CPR.

“After a review of the Program Administrator's BFIS quality and credential account and their statement stating they had not completed ten (10) out of the required twelve (12) hours of professional development. Corrective Action: By 8/1/2026, submit confirmation that the missing ten (10) hours of professional development has been completed and certificates have been sent to Northern Lights by Direct Send if required. These professional development hours will not count toward the hours due by 4/13/2027. Status: Appeal Period.”

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“The fire drills have not been recorded since July 2025. The program operates during February and April vacations and summer vacations. The program is in their second week of operation for the summer. The program administrator stated the program completed fire drills but did not record the fire drills. Corrective Action: Immediately create a new system where fire drills are documented each month and keep a record as required in this rule. By 7/24/2026 submit confirmation of the new system to this Licensor with how fire drills will be documented monthly. Status: Appeal Period.”

Regulation 13.20: All prescription medications shall be kept in the original containers and be clearly labeled with children's name, dosage, medication name, and schedule of administration.

“The medication for children was reviewed. An epi pen and inhaler did not come with the original box labeled with the child's name, dosage and name of the medication. Corrective Action: Immediately require all prescription medication be kept in the original box that is clearly labeled with the child's name, dosage, the name of the medication and schedule of administration to the child. By 7/25/2025, submit confirmation that medications are in their original box labeled with the child's name.”

Correction date in the state record: Aug 19, 2025

Regulation 5.39: Within six months of hire, all paid Staff counted in the staff/child ratios shall have obtained CDD-approved training in infant/child CPR and basic first aid for children, injury prevention and emergency readiness. All Staff shall receive retraining in first aid prior to the expiration date on each Staff person's first aid card.

“A review of staff's BFIS Quality and Credential accounts and confirmation from the Program Administrator that a Program Aide had not completed their CPR and First Aid certificate and has been working longer than three (3) months at the program. Corrective Action: By 8/1/2025, have the Program Aide complete their CPR and First Aid certificate and submit their certificate to Northern Lights with the required cover sheet. Include this Licensor in the e-mail to Northern Lights.”

Correction date in the state record: Mar 9, 2026

Regulation 5.14: The licensee shall ensure that no person shall be left alone with children without approval from the Division which shall be based on the results of the background check to include fingerprinting.

“The Two (2) program staff working during this licensing visit, were left alone with children, and had not completed the fingerprint process which includes receiving the results. The letter the program received states they cannot leave staff alone with children until the results of the fingerprints are confirmed and received by the program. Corrective Action: Immediately do not leave program staff and Aides alone with children if they have not completed the fingerprint process which includes results and a notification letter from the Division. By 7/25/2025, submit confirmation of understanding to this Licensor.”

Correction date in the state record: Aug 19, 2025

Regulation 13.18: Written parental permission shall be obtained before administering any medication. The permission statement shall include the name of the child, name of the medication, dosage, the date and time to be given and how the medication is to be given (mouth, ear, etc.).

“The parent permission form for release of medication was not filled out by the parent and was not with the child's medication or in the child's file during this licensing visit. The child had an epi pen and other medication in the program's emergency bag. Corrective Action: Immediately have the parent fill out a separate medication permission form for each medication the program may need to give to the child.”

Correction date in the state record: Sep 11, 2024

Regulation 3.1: The Licensee shall be responsible for compliance with all state and federal laws pertaining to the safety and well-being of children in licensed care.

“It was confirmed during this licensing visit that the program did not submit the lead water test bottles to the state to complete the lead water test for the program. There is a condition on the program's license for the lead water test to be completed by 6/30/2023. Corrective Action: By 8/7/2024 submit the lead water test bottles to the Vermont Department of Health and send confirmation to this Licensior when the lead test results are issued.”

Correction date in the state record: Sep 11, 2024

Regulation 5.35: The Program Administrator or designee shall ensure a minimum of 8 hours of annual Professional Development Activities for new and returning Afterschool Child Care Program Staff related to the attainable goals defined in each Staff's Individual Professional Development Plan (IPDP). This training is in addition to any infant/child CPR certificate or recertification and First Aid training.

“A review of staff's BFIS Quality and Credential accounts and confirmation from staff stating they had not completed the required professional development hours for the year 2023-2024. Staff A is missing eight (8) hours of professional development. Corrective Action: By 8/7/2024, submit a program improvement plan with the date staff A will complete their missing hours of professional development. These hours will not count toward the 2024-2025 hours of professional development.”

Correction date in the state record: Sep 30, 2024

Regulation 5.5: An Afterschool Aide that works in an Afterschool Child Care Program shall be sixteen years or older and be in eyesight or ear shot of an Afterschool Child Care Program Staff when the Aide is sixteen or seventeen years of age. There shall be one adult Staff member over the age of eighteen assigned to supervise no more than two Afterschool Aides, age sixteen or older.

“The program staff member left two (2) Aides who were sixteen (16) and seventeen (17) years old with a group of eleven (11) children for approximately twenty (20) minutes while she went inside with one (1) child during this licensing visit. The program staff was out of eyesight and ear shot of the two aides. Corrective Action: Immediately supervise afterschool aids who are sixteen (16) and seventeen (17) years old by not leaving them out of eyesight and ear shot of a program staff while working with a group of children.”

Correction date in the state record: Aug 14, 2023

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“The program did not have a fire drill log and staff stated they have not had an evacuation drill in which children exit the building. The program was licensed in April of 2023. Corrective Action: Immediately conduct a fire drill in August before camp ends and complete two fire drills in September and monthly thereafter to come back into compliance with this rule. By 9/5/2023 submit confirmation with how fire drills will be documented.”

Correction date in the state record: Aug 10, 2023

Regulation 5.14: The licensee shall ensure that no person shall be left alone with children without approval from the Division which shall be based on the results of the background check to include fingerprinting.

“The Two (2) Aides working during this licensing visit, were left alone with children, and had not completed the fingerprint process which includes receiving the results. The letter the program received states they cannot leave staff alone with children until the results of the fingerprints are confirmed and received by the program. Corrective Action: Immediately do not leave program staff and Aides alone with children if they have not completed the fingerprint process which includes results and a notification letter from the Division. Submit confirmation of understanding to this Licensor.”

Correction date in the state record: Aug 7, 2023

Regulation 7.1: Each child shall be supervised at all times by Staff as appropriate for the age of the child.

“A child left the group she was assigned to and went into the office without staff's knowledge. The staff did not look for this child, but staff came across the child in the office when they went to get their own lunch boxes. The child was in the office for approximately four (4) to five (5) minutes alone before staff arrived to get their lunch boxes. Corrective Action: Immediately supervise all children and review the programs policies on supervision with all staff. By 8/14/2023 submit a statement of understanding with a statement on how staff were retrained on supervision of children.”

Correction date in the state record: Aug 14, 2023