Cubs Child Care

Regulation 3.2.5: Self-reported violations: If an incident or situation occurs in a CBCCPP while children are present that could be considered a serious violation as defined in the rule 2.2.50 of these regulations, the licensee has a responsibility to self-report this to the Division within twenty-four (24) hours of the incident. A complete report will include a description of the incident, what the licensee has done to verify the particulars of what occurred, and how the licensee has taken corrective action to ensure the safety and well-being of children and to prevent a future serious violation. If such a report is received in a timely manner from a licensee with a history of consistent regulatory compliance, no child has been seriously injured or harmed as a result of the incident or situation, and the licensee has taken prompt and appropriate corrective action; the Division may, on a case by case basis and at the Division's discretion, elect to issue a warning, rather than a violation related to that incident or situation.

“On 04/16/2026 Staff A roughly handled and aggressively yelled at Child A. This incident was not reported to the Child Development Division as required. The incident was discovered on 04/27/2026, eleven (11) days after the incident, when this licensor asked about currently employed staff as part of the yearly regulatory compliance visit on 04/27/2026. Corrective Action: Provide a written statement to this licensor signed by the Director, and any staff member that would cover Director responsibilities when the Director is not on site, as well as Stowe Resort management involved in the oversight of the Cubs Child Care to confirm this rule has been reviewed and understood. Ensure all future management positions are aware of this rule and the time frame on making reports.”

Correction date in the state record: May 27, 2026

Regulation 6.2.5.2: Staff shall appropriately hold, touch, smile and talk to children.

“Five (5) staff members reported to management that they observed Staff X interact inappropriately with two (2) and a half year old Child A on 04/16/2026. Staff reported that Staff X became frustrated when Child A kicked a toy. In response Staff X abruptly grabbed Child A by the arms and moved them away from the toys. During this interaction Staff X was reportedly screaming at Child A in an aggressive manner. Staff stated that Staff X appeared extremely angry during the incident and after the incident stated they needed to leave and take a break. During staff interviews information indicated that Staff X required frequent breaks to walk away when a child was crying or exhibiting a challenging behavior. Information also indicates that at least one (1) staff member shared concerns about Staff X's ability to handle frustration and their need for frequent breaks prior to the 04/16/2026 incident. It does not appear there was follow up to these concerns, the director stated they had not conducted any formal observations of Staff X in the classroom after they were hired. Staff X was placed on administrative leave after the incident and was then terminated. This is a serious violation. Corrective Action: Rule 2.2.56 defines the expectation that the program provides staff supervision that includes monitoring, evaluations of staff, partner staff, and volunteers, conducting observations of interactions with children; implementation of center policies, procedures and curriculum; and adherence to requirements established in these rules. Please create a plan that outlines how the program will implement the staff supervision expectations noted in 2.2.56. This plan will also need to identify what steps will be taken after a concern is reported about a staff member. A Parental Notification Letter (PNL), which is a copy of the licensing report, must be provided to each parent of every child enrolled within ten (10) days of the report submission.”

Correction date in the state record: May 27, 2026

Regulation 6.2.7.4.3: No form of inappropriate discipline or corporal punishment shall be used with children such as but not limited to: Withholding of food, water, or toilet use;

“Staff Y reported that Staff X did not allow Child A to use the bathroom, Staff Y had to intervene and take the child to the bathroom. Staff Y reported that Staff X was frustrated that Child A was fooling around and using the wrong end of their fork to pick up chicken nuggets. In response; Staff X pulled the fork from Child A's mouth mid bite and removed Child A's plate from the table, Staff X eventually gave the plate back to Child A and they were allowed to finish their lunch. Staff X was terminated from their position. This is a serious violation. Corrective Action: Rule 2.2.56 defines the expectation that the program provides staff supervision that includes monitoring, evaluations of staff, partner staff, and volunteers, conducting observations of interactions with children; implementation of center policies, procedures and curriculum; and adherence to requirements established in these rules. Please create a plan that outlines how the program will implement the staff supervision expectations noted in 2.2.56. This plan will also need to identify what steps will be taken after a concern is reported about a staff member. A Parental Notification Letter (PNL), which is a copy of the licensing report, must be provided to each parent of every child enrolled within ten (10) days of the report submission. Upon receipt of this licensing report send this licensor the names and dates of birth for each child enrolled at the program, please provide contact information for the parents of each child.”

Correction date in the state record: May 27, 2026

Regulation 6.2.4.4: The program director shall ensure that a staff member who is at least qualified as a teacher assistant is present while children are present at the CBCCPP.

“The staff schedule was reviewed and indicated that there where days in which the program operated without a staff person on site that qualified as an assistant. Staff that were present either qualified as a trainee or substitute. Corrective Action: As discussed in order to provide care there must be a staff person on site that meets assistant qualifications. The program's plan moving forward is to ensure that Timothy Shannon is onsite when the director is absent until the program can hire additional qualifed staff who at least meet assitant qualification.No further corrective action required.”

Correction date in the state record: Apr 30, 2026

Regulation 3.7.2.2: The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes. Licensees of a CBCCPP located within a public or independent school building may count a lock-down drill performed while the CBCCPP is in operation in place of a monthly evacuation drill with the CBCCPP children and staff and at least three (3) of the monthly drills conducted within 365 days shall be evacuation drills.

“Between April of 20205 and April of 2026 the program conducted four emergency evacuations. The program is required to conduct a month evacuation and did not. It should be noted that evacuations have occured monthly since the new director took over in December of 2025. Corrective Action: For the months of June, July and August please conduct two emergency evacuations. Please email this licensor by 08/31/2026 and provide the dates that emergency evacuations occured each month. Ensure ongoing compliance is met.”

Correction date in the state record: Aug 27, 2026

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Staff B was working with children the day of the visit, the program had not sent a record check authorization form to the Child Development Division and therefore licensing had not cleared them to work at the program. Staff B was previously employed by the program several months ago and had just returned. We have since processed the record check and confirmed they must complete background check documentation and complete fingeprinting. Corrective Action: Staff B may not be left alone until the program receives the clearance letter from the Child Development Division. Please continue to work with the childcare business technician to ensure all required documents have been received. Send a copy of the fingerprint receipt to this licensor by the corrective action due date.”

Correction date in the state record: Apr 28, 2026

Regulation 6.2.4.3: The program director shall ensure that each group of children is led by a staff member who is at least qualified as a teacher associate for at least 75% of the hours of operation.

“The program is required to provide this licensor with a hiring update every three(3) weeks. Please submit a detailed plan of how the current staff members will be supported until a qualified teacher associate is hired. The plan will identify how often the director will conduct observations in the classroom, how they will mentor current staff and how they will ensure that they enter a variance within thitry (30) days after a teacher associate is no longer leading a group. Corrective Action: The infant classroom has operated without a qualified teacher associate for more than 30 days and the program did not enter a qualification variance as required. Status: Appeal Period.”

Regulation 6.2.6.6: The program director shall ensure that no person be left alone with children without approval from the Division based on the results of a background check that includes fingerprinting; with the exception of a parent may be left alone with his/her own child(ren).

“Staff A's fingerprint clearance letter was issued on 04/09/2026, Staff A was listed on the staff schedule as working alone in the Preschool classroom in March of 2026, prior to the program receiving the letter clearing them to be alone with children. Corrective Action: Staff A is no longer employed at the program. Create a plan that identifies how the program will ensure that they are not scheduling staff without fingerprint clearance to work alone with children, describe the steps the program will take to maintain compliance with this regulation moving forward and identify the individual within the organization that will be responsible for ensuring compliance with this regulation.”

Correction date in the state record: May 27, 2026

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Staff BFIS Quality and Credential accounts are not up to date and are missing required training and educational documentation. This was noted as a talking point on last years regulatory compliance visit report, the talking point required the program to submit missing documentation to Northern Lights at CCV, however documents were not submitted. The current director stated they recently realized the former director was not submitting documents and prior to this visit submitted documents to Northern Lights at CCV. Corrective Action: Please work with staff to review their BFIS Quality and Credential accounts to ensure they are complete. By the corrective action due date submit any missing documentation to Northern Lights at CCV. Please forward the confirmation emails from Northern Lights to this licensor.”

Correction date in the state record: Aug 24, 2026

Regulation 7.6.1: Prior to initial licensure, the prospective licensee shall provide written documentation that the proposed business manager has at least an associate degree in Business.

“A review of staff files and staff BFIS quality and credential accounts reflected that Staff B and G had not yet completed an approved oritentation training. Staff B and G have been employed with the program for at least 4 months and hold positions which lend themsleves to being counted in ratio and left alone with children. Staff B and G were actively working with children during this visit. The Licensee confirmed that the three staff had not yet completed an approved orientation training. Corrective Action: The staff listed completed an approved orientation training and submitted the certificates of completion to Northern Lights at CCV since the visit. Develop a system which prompts you and/or newly hired staff to complete an approved orientation training and submit the certifcate of completion to Northern Lights at CCV with cover sheets prior to being left alone with children and within 30 days of hire moving forward. Include details of the system that will be used, who will utilize and track the system, follow-through with staff and ensure staff are not left alone with children until such a time when they have completed an approved orientation training moving forward.”

Correction date in the state record: May 28, 2023

Regulation 7.6.1: Prior to initial licensure, the prospective licensee shall provide written documentation that the proposed business manager has at least an associate degree in Business.

“A review of BFIS quality and credential accounts and staff files, reflects that Staff H, who is listed as the program's Business Manager, does not have or has not completed enough college credits in Business to assess as equivalence to at least an Associate's Degree in Business. Corrective Action: The staff listed completed an approved orientation training and submitted the certificates of completion to Northern Lights at CCV since the visit. Develop a system which prompts you and/or newly hired staff to complete an approved orientation training and submit the certifcate of completion to Northern Lights at CCV with cover sheets prior to being left alone with children and within 30 days of hire moving forward. Include details of the system that will be used, who will utilize and track the system, follow-through with staff and ensure staff are not left alone with children until such a time when they have completed an approved orientation training moving forward.”

Correction date in the state record: May 28, 2023

Regulation 7.6.1: Prior to initial licensure, the prospective licensee shall provide written documentation that the proposed business manager has at least an associate degree in Business.

“A review of staff files and staff BFIS quality and credential accounts reflected that Staff A, B and G had not yet completed the required mandated reporter training, Protecting Vermont's Children: Reporting Abuse and Neglect. Staff A, B, and G have been employed with the program for four (4) to six (6) months and hold positions which lend themselves to being counted in ratio and being left alone with children. Staff A, B and G were actively working with children during the visit. The Licensee confirmed that while these staff had taken an alternate mandated reproter training through Vail Reorts, they had not yet taken the required mandated reporter training. Corrective Action: All staff listed have completed the required mandated reporter training and submitted their certificates to Northern Lights at CCV since the visit on 04/24/2023. Develop a system which will prompt you to ensure all newly hired staff are taking the required training and submitting their certificates of completion to Northern Lights at CCV with cover sheets prior to working with children and in a timely manner moving forward. Include details of what system will be used, who will be responsible for the use and tracking of the system, and follow-through with staff including ensuring staff are not working with children until such a time when they have completed the required training moving forward.”

Correction date in the state record: May 28, 2023

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years. When the CBCCPP counts lock-down drills as allowed in the rules in section 3.7.2 of these regulations, the licensee shall maintain a record of the date of each lock-down drill, the number of CBCCPP children and staff who participated, and note that the drill performed was a lock-down drill.

“During the visit, the binder with the evacuation drill logs reflected monthly drills for 2019 and 2020. While staff were able to confirm that monthly drills have been regularly conducted, an evacuation drill log for the years of 2021 or 2022 was not located for review. Corrective Action: Immediately plan to document each montly evacuation drill and to keep the updated evacuation drill log onsite and available for review moving forward. Develop a system which will prompt you to document the required details of evacuation drills immediately following each drill and ensure all staff are aware of the whereabouts of the log moving forward.”

Correction date in the state record: May 13, 2022

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“A review of 4 randomly selected files for children who have been enrolled more than 45 days showed that 2 files did not include documentation of a General Health Exam signed by a pediatrician. Corrective Action: Review all children's records and obtain documentation of children's most recent up-to-date well care exam. Develop a program improvement plan on how you will comply with this rule within 45 days of new children enrolling and submit plan to this licensor by 3/31/2021.”

Correction date in the state record: Mar 23, 2021