Chester Andover Elementary School After School Pro

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“Eight staff persons who have start dates more than three months prior to the date of the visit have not completed orientation. Corrective Action: Develop a program improvement plan that has due dates for the 2025-2026 school year program staff and substitutes to complete orientation by 03/01/2026. Include in this plan the steps to be taken to ensure returning summer staff complete orientation before wroking with children. Include in the plan how the program will ensure new staff complete orientation before working directly with children and how and by whom completion of orientation will be mornitored. Status: Appeal Period.”

Regulation 18.79: The Licensee shall maintain a current list of the Licensee or Designee, Staff, and Volunteers, as applicable in BFIS. Any changes shall be reported through BFIS within five working days of the change.

“The associated parties list within the Bright Futures Information System (BFIS) has three persons who reportedly ended their involvement with the program in June 2025. There are four persons listed with roles that are not applicable for an afterschool program. This is a repeat violation. Failing to maintain an accurate listing within this BFIS system was cited in January 2022. Corrective Action: Remove the identified individuals from the associated parties list. Identify who within the organization will be responsible for reviewing and updating the associated parties list for on-going accuracy. Send an email to Licensing FIeld Specialist Crawford by the corrective action due date confirming the associated parties list is accurate and identifying the responsible party within the organization for monitoring and maintaining the list.”

Correction date in the state record: Aug 21, 2026

Regulation 5.35: The Program Administrator or designee shall ensure a minimum of 8 hours of annual Professional Development Activities for new and returning Afterschool Child Care Program Staff related to the attainable goals defined in each Staff's Individual Professional Development Plan (IPDP). This training is in addition to any infant/child CPR certificate or recertification and First Aid training.

“Staff persons E & F who have each been employed as Program Staff for more than one year, have zero professional development hours within their BFIS Quality and Credentail accounts. Staff person G has two of the required eight professional development hours within their account. The program did not provide any training documentation for any of the three employees when given and additional three business days to provide documentaiton of completion. Corrective Action: Have the identified individuals complete the outstanding training hours. Send the plan for these individiuals which is to include the name of trainings to be complete and the date of the trainings. Each individual will need to complete the oustanding hours for 2024-2025 and still complete the hours for 2025-2026. Develop a system to monitor enrollment in, track completion of, and ensure submission to NL@CCV, of the required yearly trainings.”

Correction date in the state record: Aug 21, 2026

Regulation 5.4: Afterschool Child Care Program Staff that work in the Afterschool Child Care Program are required to have at least one of the following within the first year of employment: * Vermont Afterschool Foundations Certificate or * Vermont Afterschool Essentials Certificate or * Vermont On-the-Job Training Certificate or * Vermont Afterschool Professional Credential or * Vermont Program Director Credential or * Vermont Teacher Licensure or * BA/BS or Associates degree

“Documentation confirming Staff Person B, C, & D meet the requirements of program staff were not present in the BFIS quality and credential accounts for each individual and the program was not able to produce the qualifications when given three business days to submit the materials via email. Staff person B, who was present during this visit, has a start date of employment listed as August 2022. Staff Person C has a start date of September 2021, and Staff Person D has a start date of June 2023. Corrective Action: Develop a program improvement plan that identifies which qualification option within the this rule each person will pursue. This plan is to include the name of coursework/class, start date , and confirmations of enrollment for each person. The plan is to be submitted by 02/13/2026. The plan will need to ensure that the required qualification will be attained no later than 09/01/2026. The documentation confirming completion of the training/certation need to be submitted to NL@CCV. Failing to complete/attain qualification status by the noted due date may result in no longer being able to count in staff to child ratio.”

Correction date in the state record: Aug 21, 2026

Regulation 10.8: The licensee shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the licensee will address and manage the following situations and responsibilities: * Evacuations of the building for fire or other emergencies such as lockdown situations and sheltering-in-place; * Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; * Notifying the local authorities of the emergency; * A system for notifying the parents of the emergency; * Notifying the local emergency planning committee regarding the location of the Afterschool Child Care Program and using the committee as a resource in emergency planning for the program; * A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; * A plan for handling children with special needs; * An established evacuation meeting location within walking distance of the Afterschool Child Care Program; * Responsibility to account for all children and staff at the evacuation meeting place; * An established plan for relocation if necessary including safe transportation; and * Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies.

“The Emergency Response Plan submitted via email following this visit is missing seven of the required eleven procedures. The following required procedures are missing from the plan: Notifying the local authorities of the emergency; Notifying the local emergency planning committee regarding the location of the Afterschool Child Care Program and using the committee as a resource in in emergency planning for the program; A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; A plan for handling children with special needs including health needs; Responsibility to account for all children and staff at the evacuation meeting place; An established plan for relocation if necessary including safe transportation; and Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies. This is a repeat violation. Failing to have an Emergency Response plan was cited during a compliance visit in January 2025. The violation was re-cited in June 2025 because the program failed to submit the required corrective action by the noted due date from the site visit report and additional email correspondence from Licensing Field Specialist Crawford. Corrective Action: Update the Emergency Response Plan to include the identified items. The program is required to submit a program improvement plan that includes: the updated Emergency Response Plan containing all required items, identified role within the organization responsible for ensuring staff are all trained upon the plan, that a copy of the plan is available on site, and that the plan will be reviewed and updated as needed annually. Status: Appeal Period.”

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“The evacaution drill records were not available for review. Staff could not confirm drills were completed monthly. This is a repeat violation. Failing to have documentation of required drills was cited during a January 2025 site visit and re-cited as a violation in June 2025 because confirmation of corrective action had not been received as required.This is a repeat violation. Failing to records of practiced evacuation drills was cited during a compliance visit in January 2025. The violation was re-cited in June 2025 because the program failed to submit the required corrective action by the noted due date from the site visit report and additional email correspondence from Licensing Field Specialist Crawford. Corrective Action: Develop a system for emergency evacuation drills that include: person responsible on site for scheduling, conducting, evaluation, and documenting the required monthly drills. Have an established location on site for storage of this drill logs that is readily accessible during program hours of operation. Send this plan to Licensing Field Specialist Crawford by the noted corrective action due date. Conduct and document two drills for the months of February, March, and April. Status: Appeal Period.”

Regulation 5.39: Within six months of hire, all paid Staff counted in the staff/child ratios shall have obtained CDD-approved training in infant/child CPR and basic first aid for children, injury prevention and emergency readiness. All Staff shall receive retraining in first aid prior to the expiration date on each Staff person's first aid card.

“Nine persons on the associated parties list for the program who were confirmed to be counted in staff to child ratio either in 2025 summer or school year 2025-2026 program do not have current CPR certification. The information was not present in each individual's BFIS quality and credential account and the program did not provide documentation when given an additional three days following the on site visit. Each person's start date is more than three months prior to the date of this visit. This is a repeat violation. Staff failing to have current CPR status was cited in January 2022, and was cited during a compliance visit in January 2025. The violation was re-cited in June 2025 because the program failed to submit the required corrective action by the noted due date from the site visit report and additional email correspondence from Licensing Field Specialist Crawford. Corrective Action: Have it clearly noted upon the program staffing schedule who is currently certified in CPR. Develop a plan for all persons not currently qualified to complete the training. In this plan also include who iwll monitor CPR certifications for current employees and who and how will CPR be incorporated into the hiring requirements. Send this plan to Licensing Field Specialist Crawford. Status: Appeal Period.”

Regulation 4.14: The Licensee shall ensure that they and all Staff receive training and demonstrate understanding of their legal responsibilities regarding preventing and reporting suspected child abuse and neglect.

“Eleven persons confirmed to be involved in the program for either summer 2025 or school year 2025-2026 have not completed the required Protecting Vermont's Children from Abuse and Neglect mandatory reporter training. This is a repeat violation. Failing to complete Protecting Vermont's Children from Abuse and Neglect mandatory reporting training was cited during a compliance visit in January 2025. The violation was re-cited in June 2025 because the program failed to submit the required corrective action by the noted due date from the site visit report and additional email correspondence from Licensing Field Specialist Crawford. Corrective Action: Develop a program improvement plan that has due dates for the 2025-2026 school year program staff and substitutes to complete Protecting Vermont's Children from Abuse and Neglect by 03/01/2026. Include in this plan the steps to be taken to ensure returning summer staff complete this training before wroking with children. Include in the plan how the program will ensure new staff complete this training before working directly with children and how and by whom completion of this training will be mornitored. Status: Appeal Period.”

Regulation 10.4: When a child enrolled in the Afterschool Child Care Program has emergency medical devices or medication, such as an EpiPen, prescribed by a medical professional, the Licensee shall ensure that all Staff who interact with that child are trained on appropriate use of emergency devices and medications.

“This is a repeat citation of this violation due to failure to complete the required action from when the violation was initial cited during a visit on 01/14/2025. A child confirmed to be present at the program at least one day during the week of this visit, had an emergency medication stored in the nurse's office and this was not known to the on site director. The medication was identified during this visit because Licensing Field Specialist Crawford asked to see the location for medication storage Corrective Action: The corrective action originally required to be completed by 03/15/2025, still needs to be completed. As required during the visit, staff are to be made aware of this child's medical needs. Confer with parents and/or school personnel and review program documentation to identify which children enrolled in the program require emergency medications. Develop a program improvement plan that includes who within the organization is responsible for identifying when a child has a medication, notifying program staff of that need, and monitoring programming to ensure such a medication remains readily accessible while the child is in care.”

Correction date in the state record: Jan 5, 2026

Regulation 4.14: The Licensee shall ensure that they and all Staff receive training and demonstrate understanding of their legal responsibilities regarding preventing and reporting suspected child abuse and neglect.

“This is a repeat citation of this violation due to failure to complete the required action from when the violation was initial cited during a visit on 01/14/2025. The program was granted until 01/18/2025 to present documentation that staff persons had completed the required mandatory reporter trainings that meets the licensing requirements. The program did not send a response regarding the seven (7) confirmed staff members who needed to complete Protecting Vermont's Children from Abuse and Neglect training. Corrective Action: The corrective action originally required to be completed by 03/15/2025 still needs to be completed. Submit a program improvement plan to Licensing Field Specialist Crawford that identifies the dates by which each of the identified persons will complete the training. Include in this plan, who within the organization will be responsible for ensuring any new program staff and substitutes complete the Protecting Vermont's Children from Abuse & Neglect in a timely fashion. Status: Appeal Period.”

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“This is a repeat citation of this violation due to failure to complete the required action from when the violation was initial cited during a visit on 01/14/2025. The program did not have record of the required monthly emergency evacuation drills for September, October, November, or December of 2024. Corrective Action: The corrective action originally required to be completed by 03/15/2025 still needs to be completed. Establish a practice to conduct and record monthly drills as required by this rule. Send to Licensing Field Specialist Crawford the documentation system to be implemented and who within the organization will be responsible for conducting and documenting drills. Status: Appeal Period.”

Regulation 5.39: Within six months of hire, all paid Staff counted in the staff/child ratios shall have obtained CDD-approved training in infant/child CPR and basic first aid for children, injury prevention and emergency readiness. All Staff shall receive retraining in first aid prior to the expiration date on each Staff person's first aid card.

“This is a repeat citation of this violation due to failure to complete the required action from when the violation was initial cited during a visit on 01/14/2025. Corrective Action: The corrective action originally required to be completed by 03/15/2025 still needs to be completed. As required during the visit, at least one person confirmed to have current CPR certification is to be present during program operations. Develop a plan for the identified individuals to attain CPR certification. Develop a plan identifying who within the organization will monitor CPR status and ensure staff persons attain and maintain certification.”

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“This is a repeat citation of this violation due to failure to complete the required action from when the violation was initial cited during a visit on 01/14/2025. The program was granted until 01/18/2025 to present documentation that staff persons had completed the required mandatory reporter trainings that meets the licensing requirements. The program did not send a response with documentation confirming completion of orientation for five (5) confirmed staff members. Corrective Action: The corrective action originally required to be completed by 03/01/2025 still needs to be completed. Submit a program improvement plan to Licensing Field Specialist Crawford by 03/01/2025. In this program improvement plan, include who within the organization will be responsible for ensuring all persons required to complete orientation do so with an identified and monitored timeframe, and how the program will track/document orientation needs. Five (5) current staff persons need to complete and approved orientation training. If the program conducts a program specific orientation, then all materials must be sent to Licensing Field Specialist Crawford for approval. If program staff complete the on-line orientation training from the Child Development Division website, then the documentation confirming completion of that training is to be submitted to Licensing Field Crawford. Status: Appeal Period.”

Regulation 10.8: The licensee shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the licensee will address and manage the following situations and responsibilities: * Evacuations of the building for fire or other emergencies such as lockdown situations and sheltering-in-place; * Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; * Notifying the local authorities of the emergency; * A system for notifying the parents of the emergency; * Notifying the local emergency planning committee regarding the location of the Afterschool Child Care Program and using the committee as a resource in emergency planning for the program; * A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; * A plan for handling children with special needs; * An established evacuation meeting location within walking distance of the Afterschool Child Care Program; * Responsibility to account for all children and staff at the evacuation meeting place; * An established plan for relocation if necessary including safe transportation; and * Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies.

“This is a repeat citation of this violation due to failure to complete the required action from when the violation was initial cited during a visit on 01/14/2025. When asked for a copy of the Emergency Response Plan, a blank template from the Child Development Division's website was presented as the only information. Staff persons could not identify the off site walking location nor could they speak to how parents would be notified of re-unification plans. Corrective Action: The corrective action originally required to be completed by 03/15/2025, still needs to be completed. Develop and submit for approval an Emergency Response Plan that meets the requirements of this rule. Upon confirmation that the plan meets the criteria of this rule, all staff are to be trained on the plan, a copy posted within the facility and parents notified of the procedures. Status: Appeal Period.”

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“This is a repeat citation of this violation due to failure to complete the required action from when the violation was initial cited during a visit on 01/14/2025. At least one time per month, the staff of an outside organiziation come to the program and provide activities for the children. It was confirmed that through the 2023-2024 and 2024-2025 program year, the staff of this organization have been present more than five (5) times. No person from this organization have completed a record check authorization form. Corrective Action: The corrective action originally required to be completed by 03/15/2025 still needs to be completed. Have all persons meeting the criteria of this rule submit for record check authorization clearance. Send confirmation to Licensing Field Specialist Crawford how this requirement is embedded in agreements with third parties working within the program.”

Correction date in the state record: Jan 5, 2026

Regulation 10.4: When a child enrolled in the Afterschool Child Care Program has emergency medical devices or medication, such as an EpiPen, prescribed by a medical professional, the Licensee shall ensure that all Staff who interact with that child are trained on appropriate use of emergency devices and medications.

“A child confirmed to be present at the program at least one day during the week of this visit, had an emergency medication stored in the nurse's office and this was not known to the on site director. The medication was identified during this visit because Licensing Field Specialist Crawford asked to see the location for medication storage. Corrective Action: As required during the visit, staff are to be made aware of this child's medical needs. Confer with parents and/or school personnel and review program documentation to identify which children enrolled in the program require emergency medications. Develop a program improvement plan that includes who within the organization is responsible for identifying when a child has a medication, notifying program staff of that need, and monitoring programming to ensure such a medication remains readily accessible while the child is in care.”

Correction date in the state record: Mar 12, 2025

Regulation 10.8: The licensee shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the licensee will address and manage the following situations and responsibilities: * Evacuations of the building for fire or other emergencies such as lockdown situations and sheltering-in-place; * Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; * Notifying the local authorities of the emergency; * A system for notifying the parents of the emergency; * Notifying the local emergency planning committee regarding the location of the Afterschool Child Care Program and using the committee as a resource in emergency planning for the program; * A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; * A plan for handling children with special needs; * An established evacuation meeting location within walking distance of the Afterschool Child Care Program; * Responsibility to account for all children and staff at the evacuation meeting place; * An established plan for relocation if necessary including safe transportation; and * Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies.

“When asked for a copy of the Emergency Response Plan, a blank template from the Child Development Division's website was presented as the only information. Staff persons could not identify the off site walking location nor could they speak to how parents would be notified of re-unification plans. Corrective Action: Develop and submit for approval an Emergency Response Plan that meets the requirements of this rule. This plan shall be submitted to Licensing Field Specialist Crawford by 03/10/2025. Upon confirmation that the plan meets the criteria of this rule, all staff are to be trained on the plan, a copy posted within the facility and parents notified of the procedures. Status: Appeal Period.”

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“The program was granted until 01/18/2025 to present documentation that staff persons had completed the required mandatory reporter trainings that meets the licensing requirements. The program did not send a response with documentation confirming completion of orientation for five (5) confirmed staff members. Corrective Action: Submit a program improvement plan to Licensing Field Specialist Crawford by 03/01/2025. In this program improvement plan, include who within the organization will be responsible for ensuring all persons required to complete orientation do so with an identified and monitored timeframe, and how the program will track/document orientation needs. The five (5) current staff persons need to complete and approved orientation training by 03/15/2025. If the program conducts a program specific orientation, then all materials must be sent to Licensing Field Specialist Crawford for approval. If program staff complete the on-line orientation training from the Child Development Division website, then the documentation confirming completion of that training is to be submitted to Licensing Field Crawford. Status: Appeal Period.”

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“At least one time per month, the staff of an outside organiziation come to the program and provide activities for the children. It was confirmed that through the 2023-2024 and 2024-2025 program year, the staff of this organization have been present more than five (5) times. No person from this organization have completed a record check authorization form. Corrective Action: Have all persons meeting the criteria of this rule submit for record check authorization clearance. Send confirmation to Licensing Field Specialist Crawford how this requirement is embedded in agreements with third parties working within the program.”

Correction date in the state record: Jan 5, 2026

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“The program did not have record of the required monthly emergency evacuation drills for September, October, November, or December of 2024. Corrective Action: Establish a practice to conduct and record monthly drills as required by this rule. Send to Licensing Field Specialist Crawford the documentation system to be implemented and who within the organization will be responsible for conducting and documenting drills. Status: Appeal Period.”

Regulation 5.39: Within six months of hire, all paid Staff counted in the staff/child ratios shall have obtained CDD-approved training in infant/child CPR and basic first aid for children, injury prevention and emergency readiness. All Staff shall receive retraining in first aid prior to the expiration date on each Staff person's first aid card.

“The program was granted until 01/18/2025 to present documentation that staff persons employed more than three (3) months had current certification in CPR. The program did not send a response regarding the five (5) confirmed staff members who needed current certification in CPR. As discussed during the visit, federal requirements changed the required timeframe from six (6) months to three (3) months of hire. Programs were notified of this change via administrative memo sent 09/24/2024. Corrective Action: As required during the visit, at least one person confirmed to have current CPR certification is to be present during program operations. Develop a plan for the identified individuals to attain CPR certification. This needs to be completed by 03/15/2025. Develop a plan identifying who within the organization will monitor CPR status and ensure staff persons attain and maintain certification.”

Correction date in the state record: Mar 12, 2025

Regulation 4.14: The Licensee shall ensure that they and all Staff receive training and demonstrate understanding of their legal responsibilities regarding preventing and reporting suspected child abuse and neglect.

“The program was granted until 01/18/2025 to present documentation that staff persons had completed the required mandatory reporter trainings that meets the licensing requirements. The program did not send a response regarding the seven (7) confirmed staff members who needed to complete Protecting Vermont's Children from Abuse and Neglect training. Corrective Action: Submit a program improvement plan to Licensing Field Specialist Crawford that identifies the dates by which each of the identified persons will complete the training. Include in this plan, who within the organization will be responsible for ensuring any new program staff and substitutes complete the Protecting Vermont's Children from Abuse & Neglect in a timely fashion. Status: Appeal Period.”

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“The program was notified on 09/16/2022 that staff person A needed to complete the fingerprinting process for the Child Development Division. As of the date of this visit, that staff person has not completed the fingerprinting process. Staff person A is working directly with children during this visit and is reported to have worked regularly for the 2022-2023 and 2023-2024 school years. Corrective Action: Have this individual schedule an appointment to have fingerprints processed. Send confirmation of the date of this appointment to Licensing Field Specialist Crawford. Develop a system for monitoring compliance to this rule including who in the organization is responsible for ensuring staff complete the fingerprinting process.”

Correction date in the state record: Feb 15, 2024

Regulation 13.7: Staff and children shall all wash their hands with soap under warm, running water: * before they eat or prepare food * after they use the toilet * after handling animals * after playing outside.

“None of the children washed their hands upon returning inside from outside play. Each of the three groups were observed transitioning from outside time to indoor activities. Corrective Action: Review the required times for handwashing with all staff persons. Send confirmation in writing to Licensing Field Specialist Crawford of this review and the updated practices that have been implemented to ensure compliance to this rule.”

Correction date in the state record: Feb 15, 2024

Regulation 12.14: Cushioning material which is absorbent shall be in place under climbers, slides, swings, or other structures which allow children to achieve a height of more than thirty inches. The depth of surfacing materials shall be appropriate to the height and use of the equipment as outlined by the Consumer Product Safety Commission's National Playground Safety Standards (see Appendix B). Surfacing material shall be maintained in good condition. Grass, bare ground, asphalt and concrete are prohibited under these structures. If weather conditions make the use of equipment unsafe, Staff shall keep children off of the equipment.

“A child was observed swinging on the swingset and a staff person reported children have access to the swingsets regularly during the winter months. The cushioning material required to be under and around in the safe use zone of the swing is fully covered in hard packed snow. The cushioning material is not effective due to the weather conditions. Corrective Action: As required at the end of this visit, children are not to use any equipment that requires cushioning material unless and until the weather allows for the cushioning material to thaw and be the first surface of contact in a fall. Send a playground use plan to Licensing Field Specialist Crawford that explains the winter playground restrictions put in place due to the requirements of this rule.”

Correction date in the state record: Feb 15, 2024

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Staff persons A (hired 10/22), B (hired 08/22) and C (hired 04/22) are each missing documentation confirming current CPR/1st aid certification, completion of orientation, Protecting Vermont's Children Abuse & Neglect Training and documentation of yearly professional development training hours. Staff person D, (hired 09/21) is missing documentation confirming current CPR/1st aid certification, completion of orientation and documentation of yearly professional development training hours. Staff person E (hired 09/21) is missing documentation confirming current CPR/1st aid certification and documentation of yearly professional development training hours. The Quality and Credential accounts for persons reported to be summer only staff and/or staff persons who are not present on the date of this visit are incomplete. All of the quality and credential accounts for the other eleven (11) staff persons employed more than six months are missing at least one training/certification that is required to be submitted. Corrective Action: Develop a program improvement plan that includes: who within the organization will be responsible for monitoring/ensuring Quality and Credential accounts are updated, what the monitoring system will entail, and how on going requirements will be tracked. Send this plan to Licensing Field Specialist Crawford.”

Correction date in the state record: Feb 15, 2024

Regulation 4.3: A child shall be admitted in an Afterschool Child Care Program when there is on file on the premises, either in hard copy or accessible and printable electronic format documentation in the child's file of each child's current immunization status. * Immunization records shall include the immunization administered and the date of each immunization. * If an enrolled child is in the process of complying with immunization requirements in accordance with the Vermont recommended immunization schedule, documentation in the child's file shall include the required Vermont Department of Health form. * If a child has not had a required immunization due to a Vermont allowed exemption, documentation in the child's file shall include the required Vermont Department of Health form.

“The program does not have paper copies of children's immunization records nor is there maintained electronic access to such records. Corrective Action: Have either the access to existing paper or electronic records of children's immunization records or include in each child's file on site the immunization records. Send to Licensing Field Specialist Crawford the updated process/system put in place to ensure access to the required information is maintained and available during program hours of operation.”

Correction date in the state record: Feb 15, 2024

Regulation 7.2: Children may be out of direct supervision within the confines of the licensed space for brief periods of time as outlined below, with Staff knowledge and permission. The chart below outlines the parameters and conditions for when a child may be out of direct supervision by Staff for short periods of time: * Grades and Age Group: Buddy Requirement; Time Limit. * Grades K, 1, and 2: With a buddy in the same age group; For not more than 10 minutes. * Grades 3, 4, and 5: With a buddy in the same age group; For not more than 10 minutes. * Grades 6 and over: No buddy required; For not more than 10 minutes.

“A child, reported to be in the 4th grade, walked out of the gym and into the program office/art space diagonally across the hall and returned to the gym within the span of 2 minutes. The staff person confirmed to the responsible for this child did not see the child leave the gym and was notified by another child that this had happened. Corrective Action: As required during the visit, supervision of children is to be maintained at all times. Develop and review with all staff persons a supervision procedure that includes how/when the buddy system may be used, how staff persons are to account for children in their groups at all times, and what is to be shared with children are leaving one group to join another. Send this information to Licensing Field Specialist Crawford.”

Correction date in the state record: Feb 15, 2024

Regulation 4.4: A system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the Afterschool Child Care Program, shall be established.

“The attendance recording for the program only notes if a child is present at the program. No arrival or departure times are noted for children. Corrective Action: Record the arrival and departure times for each child in care daily. Ensure that attendance is kept up to date and accurate during the program day. Send to Licensing Field Specialist Crawford a copy of the revised attendance tracking and confirmation that this requirement was reviewed with all staff persons.”

Correction date in the state record: Feb 15, 2024

Regulation 13.7: Staff and children shall all wash their hands with soap under warm, running water: * before they eat or prepare food * after they use the toilet * after handling animals * after playing outside.

“The three (3) staff persons and twenty three (23) children returned from outside play and transitioned to play without washing their hands. Corrective Action: As reveiwed during the visit, ensure all children and staff wash their hands at the required times. Review the requirement of this rule with all staff persons.”

Correction date in the state record: Feb 15, 2024

Regulation 14.4: Meals and snacks provided at the program shall be nutritious. Additional food shall be available in sufficient quantity as appropriate for the age and needs of the child. If a child is hungry he or she shall be offered a second helping.

“Children were served Doritos snack chips and water for snack. This does not meet the nutritional requirements set by the Child and Adult Care Food Program (CACFP) requirements. Corrective Action: Update the snack menu and items served in compliance with the CACFP requirements per the https://fns-prod.azureedge.us/sites/default/files/resource-files/serving-snacks-cacfp.pdf requirements. Status: Appeal Period.”

Regulation 5.39: Within six months of hire, all paid Staff counted in the staff/child ratios shall have obtained CDD-approved training in infant/child CPR and basic first aid for children, injury prevention and emergency readiness. All Staff shall receive retraining in first aid prior to the expiration date on each Staff person's first aid card.

“Staff person C, who was working as the sole adult caregiver in a group, acknowledged not having current CPR certification. This individual reports having been employed at the program for many years. Corrective Action: Have this individual receive and maintain current CPR certification. Review all staff CPR qualifications to determine who may be in need of renewal or initial certification.”

Correction date in the state record: Feb 3, 2022

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Staff person A and Staff person B have been confirmed to be working for the program, employed more than six months and each person's BFIS quality and credential account is missing verification of CPR/1st aid status, confirmation of completed orientation, and documentation confirming completion of Protecting Vermont's Children from Abuse and Neglect. Staff person A is also missing documentation confirming how this person mets the qualification requirements for program staff. Corrective Action: Have the identified staff persons submit the required information to the Northern Lights @ CCV for uploading into the individuals BFIS quality and credential accounts. Develop a system that monitors hiring dates and submission dates of required materials for staff. Send an email to this licensor explaining the monitoring system put in place and updating the status of the submissions for the two identified staff persons.”

Correction date in the state record: Feb 3, 2022

Regulation 18.79: The Licensee shall maintain a current list of the Licensee or Designee, Staff, and Volunteers, as applicable in BFIS. Any changes shall be reported through BFIS within five working days of the change.

“There are three (3) persons listed on the associated parties list who have reportedly not been working for or present in the licensed program for the 2021-2022 school year. Corrective Action: Remove the identified individuals from the associated parties list. Develop a system to monitor and update the BFIS associated parties list as needed. Send an email to this licensor confirming steps taken and system put into place.”

Correction date in the state record: Feb 3, 2022

Regulation 12.14: Cushioning material which is absorbent shall be in place under climbers, slides, swings, or other structures which allow children to achieve a height of more than thirty inches. The depth of surfacing materials shall be appropriate to the height and use of the equipment as outlined by the Consumer Product Safety Commission's National Playground Safety Standards (see Appendix B). Surfacing material shall be maintained in good condition. Grass, bare ground, asphalt and concrete are prohibited under these structures. If weather conditions make the use of equipment unsafe, Staff shall keep children off of the equipment.

“The surfacing directly under and around the climbing structure that allows children to reach a height of over 30 inches is covered in visible ice and hard packed snow. Corrective Action: Effective immediately, play is to be restricted to prevent children from using equipment that allows for reaching height of greater than 30 inches unless the required use zone for the equipment has safe cushioning material in good condition.”

Correction date in the state record: Jan 10, 2022

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“Six staff persons have been employed and regulary present at the program for two months without having completed the required background record check authorization process through the Child Development Division. Corrective Action: Have the required record check authorization forms submitted to the Child Development Division. Establish and submit to this licenser a plan which will ensure record checks are completed as required. This plan shall include when in the hiring process a person is to complete the background check and who in the Chester Andover ASP program is responsible for ensuring this has been completed.”

Correction date in the state record: May 6, 2019

Regulation 4.4: A system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the Afterschool Child Care Program, shall be established.

“Attendance records were incomplete. On the following dates, the departure time was not noted for the listed number of children each day. On February 07, 12 of 21 were not signed out; February 11, 18 of 30 were not signed out, February 25, 11 out of 29 were not signed out; February 26, 28 of 28 were not signed out; Februry 27, 24 of 27 were not signed out; on an undated Monday attendance sheet, 16 of 30 were not signed out, and on March 04, 15 of 30 were not signed out. Corrective Action: Create a system that ensures daily attendance is kept up to date during the program operation and each child's arrival and departure time is noted.”

Correction date in the state record: May 6, 2019