Charleston Preschool Program

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“A review of staff BFIS Quality and Credential accounts showed that Staff A, B, C and D had not yet completed an approved orientation training. Staff A, B and C have been with the program for over a year and hold position titles which allow them to be counted in ratio. The program director stated that they had not completed the training and all three staff are counted in ratio. Corrective Action: Immediately plan to have Staff A, B, C and D complete an approved VT Orientation Training and submit the certificate of completion with cover sheets electronically to Northern Lights at CCV, copying ann.sparrow@vermont.gov by 3/25/24.”

Correction date in the state record: Mar 26, 2024

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“A review of staff BFIS Quality and Credential accounts showed that Staff A and B have not yet completed infant and child CPR and pediatric First Aid certifications. Staff A and B have been employed by the program for over a year and hold position titles which allow for being counted in ratio. The program director stated that they had not completed the training and are counted in ratio. Corrective Action: Immediately plan to have Staff A and B complete an approved infant and child CPR and pediatric first aid certifications A variety of online only certification courses are still available and acceptable at this time. To find that list, you may visit the Northern Lights at CCV at https://northernlightsccv.org/. By 3/25/24, submit the certificate of completion with cover sheets electronically to Northern Lights at CCV, copying ann.sparrow@vermont.gov.”

Correction date in the state record: Mar 8, 2024

Regulation 2.3.9.3: The licensee shall ensure that all staff have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“A staff member did not submit a new record check authorization form or submit to fingerprinting prior to the expiration date of 10/21/21. An annual assurance letter was issued to Charleston Preschool Program on 11/29/21 and 11/29/22 reminding the staff of their fingerprint expiration date. Corrective Action: Immediately submit a new record check authorization form and by April 17, 2023, complete the fingerprint process. Submit a confirmation of completion to this licensor.”

Correction date in the state record: May 1, 2023

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Upon review of staff BFIS Quality and Credential accounts and discussion with program director, it was found that staff had missing or incomplete documentation in their accounts. Staff C and G Quality and Credential account are missing CPR/First Aid certification. Staff B, C, D, E, F Quality and Credential account are missing Mandated Reporter training certification. Staff A and C are missing their educational documentation. All staff have been in the program for more than 6 months. Corrective Action: By June 1st, 2021, submit staff education and training documentation to Northern Lights at CCV, for all staff missing documentation in their BFIS Quality and Credential Accounts. Email this licensor when documentation has been forwarded to Northern Lights. Develop a plan on how the BFIS Quality and Credential Accounts will be updated and kept up to date in the future. Submit a copy of the plan to this licensor.”

Correction date in the state record: May 27, 2021

Regulation 3.4.7.3: Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“A review of a staff BFIS Quality and Credential account did not reflect the required documentation of CPR, First Aid and documentation needed to support qualification of position. This staff has been employed longer than six (6) months Corrective Action: By 12/20/2019 submit all current qualification, annual professional development and CPR and first aid documentation to Northern Lights at CCV. Develop a procedure on how you will maintain up to date BFIS Quality and Credential accounts.”

Correction date in the state record: Dec 20, 2019

Regulation 3.7.2.2: The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes.

“A review of the fire drill log indicates that evacuation drills were not practiced in September, November, January, and March of this school year. A staff person confirmed that this program follows the elementary school schedule of required emergency drills. Lockdown drills have been practiced every other month instead of evacuation drills. Corrective Action: For April and May conduct two emergency evacuation drills with the children each month and record each practiced drill as described by regulation. Beginning in June, conduct at least one evacuation drill every month. By 5/11/2018, submit the dates of the anticipated evacuation drills.”

Correction date in the state record: Jun 6, 2018