Cambridge Afterschool Program

Regulation 5.40: Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.

“A review of staff's BFIS Quality and Credential accounts, a review from Northern Lights and confirmation from the Program staff member that they had not renewed their CPR and First Aid certification prior to the expiration date. Corrective Action: By 5/22/2026, have this Program Staff member complete their CPR and First Aid certification and submit their certificate to Northern Lights through Direct Send and send the confirmation e-mail to this Licensor.”

Correction date in the state record: May 7, 2026

Regulation 13.18: Written parental permission shall be obtained before administering any medication. The permission statement shall include the name of the child, name of the medication, dosage, the date and time to be given and how the medication is to be given (mouth, ear, etc.).

“The program did not have a parent permission form or an allergy plan signed by the doctor and parent. The child has an Epi Pen for a bee allergy and was in care during this compliance visit. It was confirmed by the parent that they had not filled out a parent permission form releasing the staff to administer the medication for the child during this licensing visit. Despite the Epi Pen not being administered, it is an emergency medication and would need to be administered at a response that could not be delayed while seeking parental permission which would have been verbal at best. Corrective Action: Immediately have the parents sign a medication permission form and have the allergy plan for staff to administer the medication if needed.”

Correction date in the state record: May 7, 2026

Regulation 5.35: The Program Administrator or designee shall ensure a minimum of 8 hours of annual Professional Development Activities for new and returning Afterschool Child Care Program Staff related to the attainable goals defined in each Staff's Individual Professional Development Plan (IPDP). This training is in addition to any infant/child CPR certificate or recertification and First Aid training.

“A review of the staff's BFIS Quality and Credential account, staff file, confirmation from a review of Northern Lights and confirmation from the director, that one program member staff completed three (3) hours of the required eight (8) hours of professional development between 11/10/24 to 11/10/2025. Corrective Action: By 5/22/2026, have this program staff complete the missing five (5) hours of professional development. These five (5) hours will not count toward the professional development needed by 11/10/2026.”

Correction date in the state record: May 20, 2026

Regulation 6.3: The staff/child ratio shall not exceed 1:13. When the number of children exceeds 10, another identified Staff person shall be available within immediate proximity on site in order to provide prompt assistance in the event of an emergency.

“The attendance, staff schedule and the head count of children and staff showed the program operated out of compliance with staff/child ratio from 2:20 to 2:45 during this licensing visit on 5/6/2026. The program signed in forty-one (41) students with three (3) program staff. One (1) child signed out at 2:30 and the second (2) child signed out at 2:45 bringing the program back into compliance with staff/child ratio at 2:45. Operating out of compliance with staff/child ratio is considered a serious violation. Corrective Action: Immediately operate in compliance with staff/child ratio. By 5/22/2026, submit a program improvement plan with steps the program will take to maintain staff/child ratios. A Parental Notification Letter (PNL), which is a copy of the licensing report, must be provided to each parent of every child enrolled within ten (10) days of the report submission. Provide a list of parent's names, child's name and contact information for each enrolled child to this Licensor.”

Correction date in the state record: May 8, 2026

Regulation 5.4: Afterschool Child Care Program Staff that work in the Afterschool Child Care Program are required to have at least one of the following within the first year of employment: * Vermont Afterschool Foundations Certificate or * Vermont Afterschool Essentials Certificate or * Vermont On-the-Job Training Certificate or * Vermont Afterschool Professional Credential or * Vermont Program Director Credential or * Vermont Teacher Licensure or * BA/BS or Associates degree

“Program Staff X has been employed at the program for more than one year and does meet Program Staff qualifications as required. Corrective Action: Make a plan for the identified Program Staff to meet qualifications as discussed. Submit confirmation of the plan and the expected complete date.”

Correction date in the state record: Jul 2, 2025

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“A program staff has been present and working with children since November 2023 and a fingerprint supported background record check was never submitted to the Child Development Division until the end of May 2024. Corrective Action: Moving forward, ensure that the associated parties list is kept up to date and that all staff complete the required fingerprint support background record check to the Child Development Division as required.”

Correction date in the state record: May 26, 2025