Boys & Girls Club of Rutland County @ Wells

Regulation 5.24: A Program Administrator or a designated Site Director shall be present at the program more than 50% of the time children are present.

“Neither the program administrator nor the identified program director were on site during the visit. Discussion with staff indicated that neither had been on site during the month that the program has been operating. Corrective Action: Develop a plan and staffing schedule to show that the identified director or program administrator will be on site at least 40 percent of operating hours.”

Correction date in the state record: Feb 19, 2025

Regulation 10.10: The Licensee shall assure that a written Emergency Response Plan (ERP) is developed and maintained at the facility. For Afterschool Child Care Programs located in public schools the Emergency Response Plan shall be in concert with the school's preparedness or safety plan. * All Afterschool Child Care Program Staff shall be aware of the location of the plan. * The plan shall be reviewed and updated annually. * Copies of the plan shall be sent to the Vermont Division of Emergency Management upon their request. * For programs located in public schools, the Emergency Response Plan shall reflect relevant physical spaces of the school's preparedness or safety plan.

“Staff stated that they knew what to do in the event of a fire or fire drill. When asked about other emergencies identifed in the Emergency Response Plan, staff showed this licensor several documents asking if they were the plan I was looking for. Staff were not aware of the Emergency Response Plan and did not have it on site. Corrective Action: Immediately provide a copy of the Emergency Response Plan to be stored on site at the program and provide the necessary training for staff so that they are aware of the components and expectations within the plan. Please email jessica.stannard@vermont.gov when this is complete, providing a photo of the plan on site and documenation indicating that staff are aware of and understand the plan requirements.”

Correction date in the state record: Mar 13, 2025

Regulation 12.10: Each day the program is operating and prior to use by children a designated person shall: * inspect the playground equipment and fencing to ensure it is in good repair. Equipment found in disrepair shall be either repaired or not used by children until appropriate repairs are made; and * inspect the playground for hazardous materials (for example, broken glass, syringes, condoms, etc.). Hazardous materials shall be removed prior to the playground being used by children.

“Program staff stated that they inspect the playground once weekly to look for hazards and broken or unsafe equipment. Corrective Action: Email jessica.stannard@vermont.gov with an updated plan to ensure that playground inspections are done daily and how they will be completed.”

Correction date in the state record: Feb 19, 2025

Regulation 4.1: All records, reports, and documentation required by these regulations related to the Afterschool Child Care Program shall be maintained in an up-to-date manner by the Licensee and are subject to inspection by and/or surrender to the Department during regular program hours or upon request by a Department representative. All documentation shall be maintained for one year.

“Program Handbook and Emergency Response Plan were not available on site at the time of this licensing visit, in either paper or electronic form. Corrective Action: Ensure that all required documents are available on site, and that staff have access to them in either paper or electronic form. Notify jessica.stannard@vermont.gov when this is complete.”

Correction date in the state record: Feb 19, 2025

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“A staff member who stated that she has been working in the program since it opened at the beginning of January was not listed on the associated parties list and had not completed a background check form for this program. Corrective Action: The program submitted a background check for this individual on 1/31/2025.”

Correction date in the state record: Jan 31, 2025

Regulation 11.27: Essential Maintenance Practices (EMPs) shall be performed prior to initial licensure and annually thereafter in the space defined as licensed space. Essential Maintenance Practices shall be performed by a person who (a) has been certified by the Vermont Department of Health to perform Essential Maintenance Practices, or (b) is supervised on-site by a person certified by the Vermont Department of Health to perform Essential Maintenance Practices.

“IRC documentation was not available on site or in the online portal to indicate that the site is currently in compliance with Inspection, Repair and Cleaning requirements. Corrective Action: Provide documentation to jessica.stannard@vermont.gov that IRC practices are complete and documented as required. Submit this documentation to her by 2/20/2025.”

Correction date in the state record: May 29, 2025