BASIS Independent McLean

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information: 2 emergency contacts with name, telephone number and address. Child 3 did not have documentation of 2 emergency contacts.”

8VAC20-780-210-A

“Program leaders shall be at least 18 years of age, have fulfilled a high school program completion or the equivalent, and meet one of the following: (listed). Staff 1, 2, and 5 did not have documentation of program leader qualifications.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. Room 2 had air freshener marked keep out of reach of children, accessible to children. Room 3 had hand sanitizer accessible to children in the children's bathroom.”

8VAC20-780-430-B

“Materials and equipment available shall be age and stage appropriate for the children. In room 3 there were 2 year olds with access to adult shears, in a cabinet with a malfunctioning lock.”

8VAC20-780-560-G

“When food is brought from home, the following shall apply: 1. The food container shall be sealed and clearly dated and labeled in a way that identifies the owner; 2. The center shall have extra food or shall have provisions to obtain food to serve to children so they can have an appropriate snack or meal if they forget to bring food from home, bring an inadequate meal or snack, or bring perishable food; and 3. Unused portions of opened food shall be discarded by the end of the day or returned to the parent. 2 Lunch boxes in room 4 were observed to not have a name on them.”

22.1-289.011-F

“The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises. The most recent inspection report was not post in a conspicuous location.”

8VAC20-780-290-A-3

“Electrical outlets shall have protective covers. 1. Room 1 had 3 uncovered electrical outlets on a power strip, accessible to children by the teacher's desk. 2. There was 1 uncovered electrical outlet in the hallway near Rooms 4 and 5.”

8VAC20-780-270-A

“Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Rooms 4 and 7 had peeling paint accessible to children.”

8VAC20-780-350-B-4

“The staff to child ratio for children 3yrs old up to school age is 1:10 (staff : children) In room 4, there were 11 children and 1 staff member. The second staff member left the room twice to fill up water bottles down the hall, leaving the 1 staff member out of ratio on two observed occasions.”

8VAC20-780-60-A-8

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information: a written care plan for each child with a diagnosed food allergy. Child 6 was diagnosed with a food allergy, but did not have documentation of a written care plan.”

8VAC20-780-60-A

“Based on a review of children records, 1 child's record did not have proof of birth within 7 days of enrollment. Evidence: Child # 3, first day of enrollment 8/2021 does not have documentation of proof of birth.”

8VAC20-780-510-I

“Based on a review of children medications and medication authorization documents, 1 child's medication does not have the prescription label in accordance with the prescribers instructions pertaining to dosage, frequency and manner of administration. Evidence: Child #2 has a medication on site for a food allergy, the prescription medication does not have the prescription label with the prescribers instructions pertaining to dosage, frequency and manner of administration.”

22.1-289.035-B-4

“Repeat Violation Based on a review of staff records, the center ahs not obtained a search of the child abuse and neglect registry for 1 staff that has resided out of the state in the past 5 years. Evidence: Staff # 1, date of hire 1/5/2024 stated on their sworn statement that they had resided to the states of Delaware and New York in the past 5 years. There is no documentation that a search of the child abuse and neglect registry has been requested.”

8VAC20-780-550-G

“Based on a review of emergency drills, there is no documentation maintained of emergency drills, shelter in place and lock down drills with all the required components. Evidence: The dates of the fire drills are maintained on a staff's phone but not documented on the emergency evacuation form with all the required information.”

8VAC20-780-510-E

“Based on a review of medications, the center does not have written authorization from a physician to administer medication for 2 children. Evidence: Child #5 has a medication authorization for Benadryl from a parent dated 8/16/2023, there is no written medication authorization from the physician for this medication. Child # 6 has a medication authorization for an Epi Pen from a parent dated 8/9/2023, there is no written medication authorization from the physician for this medication.”

8VAC20-780-240-B

“Based on a review of staff record, 1 staff has not completed the orientation training pertaining to Child Abuse and Neglect no later than 7 days of the date of assuming job responsibilities. Evidence: Staff # 1, date of employment 9/20/2021 does not have documentation of completing Child Abuse and Neglect training.”

8VAC20-780-240-A

“Based on a review of staff record, 1 staff has not completed the Virginia Department of Education-sponsored orientation course shall within 90 calendar days of employment. Evidence: Staff #2, date of hire 7/17/2023 does not have documentation of completing the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.”

8VAC20-780-60-A-8

“Based on a review of medications, a written care plan, signed by the physician, for each child with a diagnosed food allergy was not on file. Evidence: Child #5 and #6 have medications on file for a food allergy, there is no written documentation of an allergy action plan from a physician for either child.”

8VAC20-780-160-C

“Based on a review of staff records, one staff has not updated their TB screening at least every 2 years from the date of the last screening. Evidence: staff # 4 TB screening is dated 6/3/2021, there is not an updated TB screening on file within 2 years of the last screening.”

8VAC20-780-160-A

“Based on a review of staff records, one staff does not have documentation of a TB screening at the time of employment. Evidence: Staff # 1, date of employment 9/20/2021 does not have documentation of a TB screening.”

22.1-289.035-B-4

“(Repeat Violation) Based on a review of staff records, the center has not obtained a search of the child abuse and neglect registry for 2 staff that have resided in a different state in the past 5 years. Evidence: Staff # 1, date of employment 9/20/2021 stated on their sworn disclosure they have resided in the state of Maryland in the past 5 years. No Maryland child abuse and neglect registry has been completed. Staff # 2, date of employment 7/17/2023 stated on their sworn disclosure they have resided in the state of Maryland in the past 5 years. No Maryland child abuse and neglect registry has been completed.”

22.1-289.035-B-2

“Based on a review of staff records and staff interview, staff have not submitted to fingerprinting prior to first day of employment. Evidence: Staff # 2, date of employment 2/21/2023 does not have results of fingerprinting. The staff was observed caring for children this day.”

22.1-289.035-B-4

“Based on a review of staff records and staff interview, the center has not obtained a copy of a criminal history record information check and a search of the child abuse and neglect registry for staff that have resided in a different state in the past 5 years. Evidence: Staff #1, date of employment 2/13/2023 stated on the sworn statement that they had resided in the state of California in the past 5 years. No California background checks have been completed. Staff # 3, date of employment 8/1/2019 stated on the sworn statement that they had resided in the state of Colorado in the past 5 years. The Colorado child abuse and neglect search has not been completed.”

8VAC20-780-60-A

“Based on record review, the center has not kept documentation of viewing proof of child's identity and age. Evidence: Child #1 does not have documentation of proof of identity and age in the record.”

8VAC20-780-240-E

“Based on record review and staff interview, within 30 days of the first day of employment, staff have not completed orientation training in first aid and cardiopulmonary resuscitation (CPR). Evidence: Staff # , date of hire 2/13/2023 does not have documentation in the completion of orientation in first aid and CPR.”

8VAC20-780-240-B

“Based on a review of staff records and staff interview, staff have not completed orientation training no later than seven days of the date of assuming job responsibilities. Evidence: Staff #1 date of hire 2/13/2023 and staff #2, date of hire 2/21/2023 does not have documentation of orientation training.”

8VAC20-780-280-B

“Based on observation, hazardous substances such as cleaning materials, insecticides, and pesticides are not kept in a locked place using a safe locking method that prevents access by children. Evidence: Disinfectants were observed in 6 classrooms on top of the counters and under the classroom sinks. These disinfectants were accessible to children and not locked in a safe location.”

8VAC20-780-240-A

“Based on a review of staff records, staff have not obtained the training in The Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: Staff #2, date of hire 8/1/2022 has not completed the 10 hour Preservice orientation training within 90 days of hire.”

8VAC20-780-160-A

“Based on a review of staff records, staff have not submitted documentation of a negative tuberculosis screening. Staff #1, date of hire 7/17/2021 has not obtained a TB screening.”

8VAC20-780-245-L

“Based on a review of staff records and interview, staff have not obtained within the last three years instruction in performing the daily health observation of children. Evidence: There is no one currently on staff that has been trained in Daily Health Observation of children. Staff were last trained 8/11/2017.”

8VAC20-780-240-B

“Based on a review of staff records, Staff have not completed orientation training in prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: Staff #2, date of hire 8/1/2022 does not have documentation that she has obtained the required orientation training.”

22.1-289.035-B-4

“Based on a review of staff records, staff have not obtained a copy of the results of a criminal history record information check, a sex offender registry check, and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence: Staff #2, hire date 9/14/2021 has resided in 3 different states within the past 5 years, there are no out of state background check results completed. Staff #3, date of hire 7/12/2021 has resided in 1 state within the past 5 years, there are no out of state background check results completed.”

8VAC20-780-140-A

“Based on a review of children records, children do not have a physical examination on file within 30 days after the first day of attendance. Evidence: Child # 1, date of first attendance 8/23/2021 and child #2, date of first attendance 8/2020 do not have documentation of a physical examination.”

8VAC20-780-245-L

“Based on a review of staff records and interview, staff have not obtained within the last three years instruction in performing the daily health observation of children. Evidence: Staff records were reviewed and interview conducted, there are currently no staff trained in the last three years in Daily Health Observation. Staff were last trained 8/11/2017.”

8VAC20-780-70

“Based on a review of staff records, a complete staff record is not kept for each staff person. Evidence: Records were reviewed for staff #1, hire date 7/12/2021, staff #2, hire date 9/14/2021 and staff #3, hire date 7/12/2021.There was no documentation that two or more references were checked before employment.”

8VAC20-780-160-A

“Based on a review of staff records, staff have not submitted documentation of a negative tuberculosis screening. Evidence: The record of staff #4, hired 7/17/2021 was reviewed and there was no documentation of tuberculosis screening.”