All-4-One Program at Springfield School District at Elm Hill

Regulation 10.8: The licensee shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the licensee will address and manage the following situations and responsibilities: * Evacuations of the building for fire or other emergencies such as lockdown situations and sheltering-in-place; * Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; * Notifying the local authorities of the emergency; * A system for notifying the parents of the emergency; * Notifying the local emergency planning committee regarding the location of the Afterschool Child Care Program and using the committee as a resource in emergency planning for the program; * A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; * A plan for handling children with special needs; * An established evacuation meeting location within walking distance of the Afterschool Child Care Program; * Responsibility to account for all children and staff at the evacuation meeting place; * An established plan for relocation if necessary including safe transportation; and * Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies.

“The reunification procedure in the Emergency Response Plan lists the Elm Hill school secretary, and /or persons within the superintendent's office as as decision makers and points of contact during an evacation. It was confirmed that the school secretary is not present for the majority of the program day and that the superintendent's office closes before the end of the program day. Persons identified in all procedures need to be present and available during program hours of operations. Corrective Action: Update the Emergency Reponse Plan to have identified roles/persons who are available during the prorgam hours of operations. Ensure the procedure for re-location to an off site evacuation location includes person/role reponsible for arranging transportation, alerting parents of the evacuation, plan for updating parents when safe to reunify at that location, and what items must go with the program to the off site location. Send this updated Emergency Response Plan to Licensing Field Specialist Crawford.”

Correction date in the state record: Feb 3, 2026

Regulation 13.20: All prescription medications shall be kept in the original containers and be clearly labeled with children's name, dosage, medication name, and schedule of administration.

“Two emergency medications are kept in plastic bags with children's names handwritten in marker as only means of identification. The original container and medication name, dosage, and schedule of administration is not listed. Corrective Action: Store the medication as required by this rule and have all required information.”

Correction date in the state record: Jan 6, 2025

Regulation 12.14: Cushioning material which is absorbent shall be in place under climbers, slides, swings, or other structures which allow children to achieve a height of more than thirty inches. The depth of surfacing materials shall be appropriate to the height and use of the equipment as outlined by the Consumer Product Safety Commission's National Playground Safety Standards (see Appendix B). Surfacing material shall be maintained in good condition. Grass, bare ground, asphalt and concrete are prohibited under these structures. If weather conditions make the use of equipment unsafe, Staff shall keep children off of the equipment.

“There is visible built up snow and solid ice at the end of the six (6) foot slide and base of the four (4) climbing wall. During this visit, three (3) children went down the slide and two (2) children climbed the wall. As shown to a staff person during the visit, the snow was resistant to moving when kicked and the ice was solid when slammed with the heel of a shoe. Corrective Action: As required during the visit, children are not to use equipment that requires cushioning material if weather conditions make the cushioning material ineffective. Create, document, and review with staff persons playground safety practices that include reviewing cushioning material for suitability for use of equipment due to weather. Send this information to Licensing Field Specialist Crawford.”

Correction date in the state record: Dec 22, 2023

Regulation 4.3: A child shall be admitted in an Afterschool Child Care Program when there is on file on the premises, either in hard copy or accessible and printable electronic format documentation in the child's file of each child's current immunization status. * Immunization records shall include the immunization administered and the date of each immunization. * If an enrolled child is in the process of complying with immunization requirements in accordance with the Vermont recommended immunization schedule, documentation in the child's file shall include the required Vermont Department of Health form. * If a child has not had a required immunization due to a Vermont allowed exemption, documentation in the child's file shall include the required Vermont Department of Health form.

“During the visit, the site director was not able to show paper copies of immunization records and confirmed via email on on 12/11/2023 that the program does not have access to electronic records of immunizations. Corrective Action: Establish a plan to have access to either paper or electronic versions of children's immunization records. Send the plan to Licensing Field Specialist Crawford.”

Correction date in the state record: Dec 13, 2023

Regulation 13.7: Staff and children shall all wash their hands with soap under warm, running water: * before they eat or prepare food * after they use the toilet * after handling animals * after playing outside.

“A group of children and their staff person returned from outside play and engaged in table activities. Hands were not washed upon returning inside the building. Corrective Action: As discussed during the site visit, ensure that staff and children wash their hands at the times required by this rule. Review the requirement with all staff.”

Correction date in the state record: Dec 5, 2023