YMCA-Parkersburg Child Care Center

A procedure for maintaining a written record of the dates and times when the practice sessions are conducted; and

Correction date in the state record: Jan 20, 2026

A procedure for practicing relocation with staff members two times per year;

Correction date in the state record: Jan 20, 2026

The location of a center's first aid kit and other emergency supplies;

Correction date in the state record: Jan 20, 2026

A search shall be done of the state-based child and adult abuse and neglect registries and protective services databases in each state where the staff member or volunteer resided during the preceding five years. The same search shall be done in the state where the staff member or volunteer currently resides, and shall be repeated every five years.

Correction date in the state record: Jan 20, 2026

The procedures to be followed;

Correction date in the state record: Jan 20, 2026

A significant health history which the center needs to know in order to protect the health of the employee or the health and safety of children in care;

Correction date in the state record: Jan 20, 2026

The name, address and telephone number of a health professional or facility available to provide medical consultation to the center;

Correction date in the state record: Jan 20, 2026

A center shall require all staff to meet approved pre-service training requirements and pre-service education qualifications other than that noted in subdivision 8.6.c. Provided: Staff persons who have remained employed by the center since July 1, 2003 and have been in continuous employment in that position or one requiring greater qualifications in a child care setting since July 1, 1998, shall be considered to meet the qualification of their position except the requirement of approved pre-service training.

Correction date in the state record: Jan 20, 2026

A procedure for practicing moving to the safe location within a center at least two times a year;

Correction date in the state record: Jan 20, 2026

A tuberculosis risk assessment that is repeated annually or a tuberculosis screening by the Mantoux method, if a screening is indicated by the tuberculosis risk assessment.

Correction date in the state record: Jan 20, 2026

When it provides transportation according to a regular schedule, a center shall conduct a vehicle evacuation drill at least two times a year.

Correction date in the state record: Jan 20, 2026

A physical examination, including vision and hearing screening;

Correction date in the state record: Jan 20, 2026

Submission of an emergency and disaster evacuation plan to the Director of the Office of Emergency Services in the county where the center is located or any other designated authority with a procedure to submit any changes to that plan by December 31 of each year;

Correction date in the state record: Jan 20, 2026

The name, address, telephone number and location of the emergency facility to be used when a center cannot reach the child's parent or licensed health care provider, or when transporting the ill or injured child to the preferred hospital could result in a serious delay in obtaining medical attention;

Correction date in the state record: Jan 20, 2026

A center shall secure from the employee a recent health assessment performed not more than 90 days prior to the date hired for the employee and signed by a licensed health care provider. The health assessment shall be on file no later than 30 days from the first date of employment. A health assessment for a volunteer shall be on file if the volunteer is scheduled to work at least 40 hours per month in the center. The health assessment shall include:

Correction date in the state record: Jan 20, 2026

A center shall maintain a written record of the dates and times when vehicle evacuation drills are conducted.

Correction date in the state record: Jan 20, 2026

Prior to caring for children, all current and potential staff are required to complete approved pre-service training. Prior to or during the first week of employment and prior to having sole responsibility for a group of children, a center shall provide orientation to the staff member that includes a review of:

Correction date in the state record: Jan 20, 2026

Cardiopulmonary Resuscitation (CPR) and First Aid. Within three months of employment or use staff members shall have current CPR certification appropriate to the age of the children in care and current first aid training. Except in the first year of employment or use, training in CPR and First Aid is in addition to the requirement for annual professional development.

Correction date in the state record: Jan 20, 2026

All qualified staff shall apply for credentialing on the WV STARS Career Pathway.

Correction date in the state record: Jan 20, 2026

The location of the child's emergency information;

Correction date in the state record: Jan 20, 2026

All staff in positions that are not qualified staff positions shall have training within the first three months of employment related to their responsibilities, renew child abuse and neglect recognition every three years and keep first aid and CPR certification current.

Correction date in the state record: Jan 20, 2026

A statement that the prospective staff member has no known condition or disease which would interfere with the proper care of children; and

Correction date in the state record: Jan 20, 2026

Abuse Recognition and Prevention. Within three months of employment or use, staff members shall have training in child abuse recognition and prevention. Training in child abuse recognition and prevention may be used to meet the requirement for annual professional development described in this section.

Correction date in the state record: Jan 20, 2026

Rule 13.5.h.4: Plastic bags, latex gloves and styrofoam objects are not accessible to the child less than four (4) years of age, and that balloons are completely prohibited in a center that serves children less than school age

Correction date in the state record: Mar 30, 2024

Rule 8.5.g: A center shall secure from the employee a recent health assessment performed not more than 90 days prior to the date hired for the employee and signed by a licensed health care provider. The health assessment shall be on file no later than 30 days from the first date of employment. A health assessment for a volunteer shall be on file if the volunteer is scheduled to work at least forty (40) hours per month in the center. The health assessment shall include

“Corrective action plan outcome: Not Achieved.”

Rule 13.7: Storage of Equipment, Materials and Supplies. A center shall provide storage for equipment, materials and supplies that includes:

Correction date in the state record: Mar 30, 2024

Rule 8.7.d: All staff in positions that are not qualified staff positions shall have training within the first six (6) months of employment related to their responsibilities, renew child abuse and neglect recognition every three years and keep first aid and CPR certification current

“Corrective action plan outcome: Not Achieved.”

Rule 13.1.d: Are in good repair and free of sharp points or corners, pinch or crush points, splinters, protruding nails or bolts, loose rusty parts, hazardous small parts that may be swallowed, identified poisons or paint that contains lead, and are regularly inspected by staff for potential hazards

Correction date in the state record: Mar 30, 2024

Rule 8.5.g.4: A tuberculosis risk assessment that is repeated annually or a tuberculosis screening by the Mantoux method, if a screening is indicated by the tuberculosis risk assessment

“Corrective action plan outcome: Not Achieved.”

Rule 19.4.a: A center shall prepare a written, daily roster that includes the first and last names of each child in each group of children, name of the staff member responsible for the group, and the space designated for use by the group both at the center and at off-site locations used during field trips

Correction date in the state record: Mar 30, 2024

Rule 11.6.b: The requirement to report immediately, in accordance with W. Va. Code 49-6A-1 et seq., any suspected incident of child abuse and neglect to the director or designated person-in-charge, and to Child Protective Services; or when the staff member believes that the director or designated person-in-charge would not or has failed to report the suspected incident, to the Child Abuse Hotline, 1-800-352-6513; and

“Corrective action plan outcome: Not Achieved.”

Rule 14.1.d: Is posted in clear, public view.

“Corrective action plan outcome: Achieved.”

Rule 19.6.e: For a non medical emergency that identifies staff members responsible for implementing the plan and includes:19.6.e.7. A procedure for practicing moving to the safe location within a center at least two (2) times a year, or when the center operates a summer recreation camp program, at least every two (2) weeks and, within the first two (2) days of each enrollment cycle;

“Corrective action plan outcome: Not Achieved.”

Rule 7.1.b: The center shall ensure the parent has access to a copy of this rule

Correction date in the state record: Dec 13, 2007

Rule 16.10.e.2: Clearly label each bottle of formula or breast milk with the child's name, contents and the date received;

Correction date in the state record: Dec 13, 2007

Rule 4.2.a.3: A positive inspection from the county Department of Health, including the Department of Health Child Care Center Inspection Report and the Department of Health Inspection Report for Food Service Establishments

Correction date in the state record: Dec 13, 2007

Rule 10.3.d: When more than one (1) qualified staff member is assigned to a group, a center shall designate one (1) qualified staff member as group leader with responsibility for planning the activities of the group to ensure that each child in the group receives developmentally appropriate care and adequate supervision on a day-to-day basis.

Correction date in the state record: Dec 13, 2007

Rule 8.3.e.2: Written references, including three (3) references for the center director and two (2) references for other staff members

Correction date in the state record: Dec 13, 2007

Rule 11.8.a: Providing to each child's parent written copies and an oral explanation of a center's policies on behavior management and the reporting of child abuse and neglect, and updating parents on policy changes when they occur;11.8.b. Obtaining a signed and dated acknowledgment that the center has explained the policies and provided the parent with a copy. The statement shall bear the child's name, the date of enrollment, and, if different, the date the parent signs the statement; and

Correction date in the state record: Dec 13, 2007

Rule 8.3.c.2: On all newly employed staff members and staff members new to their positions, initially, at three (3) months, six (6) months, and twelve (12) months.

Correction date in the state record: Dec 13, 2007

Rule 7.4.f: A signed permission from the parent for emergency medical treatment and transportation

Correction date in the state record: Dec 13, 2007

Rule 17.2.c: The center shall ensure that the floor area immediately adjacent to the diaper changing table has a moisture-resistant, non-absorbent surface extending three (3) feet from the base of the table on all sides, except when one side of the table is against a wall.

Correction date in the state record: Dec 13, 2007

Rule 7.4.n: The name and telephone number of the school-age child's school

Correction date in the state record: Dec 13, 2007

Rule 8.5.f: Prior to employing staff, a center shall have on file a recent health assessment signed by a licensed health care provider that includes: 8.5.f.1. A health history; 8.5.f.2. A physical examination; 8.5.f.3. A statement that the prospective staff member is physically and emotionally capable of caring for children; and 8.5.f.4. A tuberculosis screening by the Mantoux method that is repeated annually.

“Corrective action plan outcome: Not Achieved.”

Rule 13.5.b: Support many types of activities, including social and fantasy play; exploration and mastery of skills and language; music, art and movement; and gross motor experiences as described in Appendix 78-1 B of this rule

“Corrective action plan outcome: Not Achieved.”

Rule 11.6.a: The definition of child abuse and neglect

“Corrective action plan outcome: Achieved.”

Rule 19.10.a: Equipped with band aids, a non mercury thermometer, gauze, tape, scissors, tweezers, disposable nonporous gloves, a first aid guide, the telephone number of a poison control center, coins for a pay telephone, and pencil and paper; and

Correction date in the state record: Dec 13, 2007

Rule 11.7.b: Obtaining a signed and dated acknowledgment that the staff member has read and understands the policies or revised policies; and11.7.c. Placing the signed acknowledgment statement in the staff member's file.

Correction date in the state record: Dec 13, 2007

Rule 19.6.a: For medical and non medical emergencies and for situations that could pose a hazard to staff and children, including, a fire, storm, flood, chemical spill, power failure, bomb threat or kidnaping;

Correction date in the state record: Dec 13, 2007

Rule 7.4.c: The names, addresses and telephone numbers of at least one (1) additional individual who can assume responsibility if the center cannot locate the parent

Correction date in the state record: Dec 13, 2007

Rule 7.1.a.5.B: The parent has access to the center when his or her child is in attendance; and

Correction date in the state record: Dec 13, 2007

Rule 13.1.d: Are in good repair and free of sharp points or corners, pinch or crush points, splinters, protruding nails or bolts, loose rusty parts, hazardous small parts that may be swallowed, identified poisons or paint that contains lead, and are regularly inspected by staff for potential hazards

“Corrective action plan outcome: Not Achieved.”

Rule 11.7.a: Providing each staff member a copy of its policies on behavior management and the reporting of child abuse and neglect, and providing revised policies when changes occur

Correction date in the state record: Dec 13, 2007

Rule 14.5: Staffing Pattern. A center shall arrange its staffing pattern so that each child has a primary care giver who is a qualified staff member. Staff members shall interact personally with the infant, toddler, and child under school age by:

Correction date in the state record: Dec 13, 2007

Rule 14.12.b: Written permission from the child's parent prior to the field trip; and

Correction date in the state record: Dec 13, 2007

Rule 11.6.c: A statement posted at the center in clear public view stating that the center reports suspected child abuse and neglect to Child Protective Services.

Correction date in the state record: Dec 13, 2007

Rule 19.7.b: A center shall conduct a fire drill at least two (2) times a month during its regular hours of operation, keeping a written record of the dates and times when fire drills are conducted.

Correction date in the state record: Dec 13, 2007

Rule 10.1.a: The children have adequate supervision at all times

“Corrective action plan outcome: Pending.”

Rule 11.2.i: Help a child avoid long waiting periods when the child has nothing to do by ensuring that the environment includes materials that hold his or her attention; and

“Corrective action plan outcome: Pending.”

Rule 14.10: Special Activity. When a center participates in a special activity, the center shall provide staff who are trained and supervised to enforce safety regulations, provide necessary instructions, and identify and manage environmental and other hazards related to the special activity. Prior to the special activity the center shall:

“Corrective action plan outcome: Pending.”

Rule 19.12.b: Verbally report the occurrence within twenty-four (24) hours or by the next work day to the Secretary, and before the end of the day, ensure that the staff member in charge prepares and signs a serious occurrence report

“Corrective action plan outcome: Pending.”

Rule 10.1.a: The children have adequate supervision at all times

“Corrective action plan outcome: Pending.”

Rule 14.10.a: Have on file an activity plan that includes, but is not limited to:

“Corrective action plan outcome: Pending.”

Rule 19.12.c: Complete a report of each serious occurrence ensuring that the report is signed by the staff member completing it and by the child's parent. Copies of the report are to be placed in the child's file and in a separate cumulative file maintained by the center.

“Corrective action plan outcome: Pending.”

Rule 14.10.a: Have on file an activity plan that includes, but is not limited to:14.10.a.1. The qualifications of the supervisor of the special activity

“Corrective action plan outcome: Pending.”

Rule 19.12.a: Immediately inform the parent or parent's authorized designee when a child is involved in a serious occurrence

“Corrective action plan outcome: Pending.”

Rule 10.4.c.2.B.1: A center shall ensure that when a child is participating in a field trip, at least two (2) qualified staff members are present at all times; and

“Corrective action plan outcome: Pending.”

Rule 14.10.b: Provide the parent with a copy of the activity plan and have written permission dated and signed by the parent for the child's participation in the activity; and

“Corrective action plan outcome: Pending.”

Rule 16.9.d: With the exception of bottles of formula, expressed breast milk, or previously unopened containers of baby food brought to a center by a parent for consumption by his or her own child, a center serves only food and beverages provided by a center or brought into a center from an approved source as defined by the health department;

“Corrective action plan outcome: Pending.”

Rule 11.6.b: The requirement to report immediately, in accordance with W. Va. Code 49-6A-1 et seq., any suspected incident of child abuse and neglect to the director or designated person-in-charge, and to Child Protective Services; or when the staff member believes that the director or designated person-in-charge would not or has failed to report the suspected incident, to the Child Abuse Hotline, 1-800-352-6513; and

Rule 7.1.b: The center shall ensure the parent has access to a copy of this rule

“Corrective action plan outcome: Pending.”

Rule 7.4.h: A signed permission to release the child to someone other than a custodial parent, with the names, addresses and telephone numbers of the one person or several persons permitted to take the child from the center

“Corrective action plan outcome: Pending.”

Rule 7.1.a.5.C.1: Behavior management and the reporting of child abuse and neglect

“Corrective action plan outcome: Pending.”

Rule 8.5.f: Prior to employing staff, a center shall have on file a recent health assessment signed by a licensed health care provider that includes: 8.5.f.1. A health history; 8.5.f.2. A physical examination; 8.5.f.3. A statement that the prospective staff member is physically and emotionally capable of caring for children; and 8.5.f.4. A tuberculosis screening by the Mantoux method that is repeated annually.

“Corrective action plan outcome: Pending.”

Rule 7.1.d: The center shall inform the parent of his or her right to report to the Secretary any complaints related to compliance with the provisions of W. Va. Code 49-2B-1 et seq. and the requirements of this rule.

“Corrective action plan outcome: Pending.”

Rule 7.4.g: A signed permission from the parent to take photographs or make audio or video recordings of the child

“Corrective action plan outcome: Pending.”

Rule 11.6.a: The definition of child abuse and neglect

“Corrective action plan outcome: Pending.”

Rule 14.3.a.3: Ensure that the schedule for a child between twenty-five (25) months of age and school-age who is in care for more than four (4) daytime hours includes a regular nap period of at least one (1) hour each day for the child who sleeps, an opportunity for rest and quiet play for the child who is unable to sleep during the nap period, and a regular nap period for the school-age child who needs it; and

“Corrective action plan outcome: Pending.”

Rule 7.3: Basic Rights. A center shall ensure that the child and the child's family have equal access to programs regardless of race, religion, ethnicity, gender, ability, or sexual orientation.

“Corrective action plan outcome: Pending.”

Rule 6.5.b.2: A center shall obtain the written consent of the child's parent before disclosing information about the child, including photographs, audio or video recordings, or verbal statements about the child, except when disclosing information to the Secretary or his or her designee.

“Corrective action plan outcome: Pending.”

Rule 15.4.a: A center shall ensure that staff members observe a child daily and watch for changes that may indicate injury, infestation or illness, and record any observed changes in the child's file. Changes include:

Rule 15.4.a.1: Behavior or appearance that is unusual for a child; 15.4 a.2. A skin rash, itchy skin, or itchy scalp; or15.4.a.3. A complaint of pain or not feeling well.

Rule 14.4.c.2.A: For each child twelve (12) months of age and under, prepare a written daily report with information about a child's activities in the following areas:Food intake; 14.4.c.2.B. Sleeping patterns; 4.4.c.2.C. Bowel movements;14.4.c.2.D. Developmental milestones, such as sitting and crawling; and 14.c.2.E. Unusual events.

Rule 6.5.a.1.C: A center shall retain records for a minimum of three (3) years following the child's discharge

Rule 14.4.c.2: For each child twelve (12) months of age and under, prepare a written daily report with information about a child's activities in the following areas:

Rule 8.5.b: A center shall not employ or use an individual who has received a finding of maltreatment in any child protective service record.