Olivia and Friends Child Care and Development Center

Directions for the administration of the medication including the specific dosage, specific frequency or time to be given, route to be given and the time of the last dosage administered by the parent.

Correction date in the state record: Sep 16, 2026

That the center develops a mentoring plan which provides for weekly mentoring by a qualified and trained staff person for each staff member that has not completed approved training.

Correction date in the state record: Sep 16, 2026

That one qualified staff member who has completed the minimum approved training, is present in the infant/toddler program for at least half of the operating hours daily;

Correction date in the state record: Sep 16, 2026

For an existing program which has been approved to expand the program or experiences staff turnover, shall ensure that within six months of beginning to care for children twenty-four months of age and under, each qualified staff member shall have a minimum of 40 hours of approved training related to the care of children 24 months of age and under. Until all staff members meet the requirements of this section, the center shall ensure:

Correction date in the state record: Sep 16, 2026

The child's first and last name;

Correction date in the state record: Sep 16, 2026

That each staff member has a written plan for the completion of training that is agreed upon during orientation; and

Correction date in the state record: Sep 16, 2026

The name of the medication to be given;

Correction date in the state record: Sep 16, 2026

A center shall ensure that prescription medication is only administered when the prescriptive medicine bottle or package has the original pharmacy label showing the prescription number, name of the medication, date the prescription was filled, the licensed health care provider's name, the child's first and last names, specific, legible directions for administration and storage, and the expiration date.

Correction date in the state record: Sep 16, 2026

Completed in ink by the staff member who administers the medication, and includes the child's name, the name of the medication, the date and time of the administration, the dosage and route of the medication, the child's reaction, if any, and the name of the staff member who administered it.

Correction date in the state record: Sep 16, 2026

The center shall secure instructions from the child's parent for each medication to be administered. The center may not accept instructions that indicate to administer the medication on an as needed basis unless the order is accompanied by a medical treatment plan written by the child's licensed health care provider which describes the as needed condition. All medication instruction must be legibly written, signed by the parent, attached to the medication log and shall include:

Correction date in the state record: Sep 16, 2026

The reason the medication is being given; and

Correction date in the state record: Sep 16, 2026

A search shall be done of the state-based child and adult abuse and neglect registries and protective services databases in each state where the staff member or volunteer resided during the preceding five years. The same search shall be done in the state where the staff member or volunteer currently resides, and shall be repeated every five years.

Correction date in the state record: Jan 29, 2026

A significant health history which the center needs to know in order to protect the health of the employee or the health and safety of children in care;

Correction date in the state record: Jan 29, 2026

Child records according to the following guidelines:

Correction date in the state record: Jan 29, 2026

A center shall require all staff to meet approved pre-service training requirements and pre-service education qualifications other than that noted in subdivision 8.6.c. Provided: Staff persons who have remained employed by the center since July 1, 2003 and have been in continuous employment in that position or one requiring greater qualifications in a child care setting since July 1, 1998, shall be considered to meet the qualification of their position except the requirement of approved pre-service training.

Correction date in the state record: Jan 29, 2026

A verification of the staff member's education and qualifications.

Correction date in the state record: Jan 29, 2026

For staff currently employed, a center shall keep on file a health assessment that is updated every two years except the tuberculosis risk assessment or tuberculosis screening discussed above.

Correction date in the state record: Jan 29, 2026

A center where the child is currently enrolled shall keep the child's records on the premises and have a procedure for the maintenance, security and disposition of records;

Correction date in the state record: Jan 29, 2026

A tuberculosis risk assessment that is repeated annually or a tuberculosis screening by the Mantoux method, if a screening is indicated by the tuberculosis risk assessment.

Correction date in the state record: Jan 29, 2026

A physical examination, including vision and hearing screening;

Correction date in the state record: Jan 29, 2026

Prior to receiving the WV CARES fitness determination required under this rule on any staff member, a center shall have in place a safety plan that ensures that the staff member works under direct supervision and is not left alone with a child.

Correction date in the state record: Jan 29, 2026

A center shall secure from the employee a recent health assessment performed not more than 90 days prior to the date hired for the employee and signed by a licensed health care provider. The health assessment shall be on file no later than 30 days from the first date of employment. A health assessment for a volunteer shall be on file if the volunteer is scheduled to work at least 40 hours per month in the center. The health assessment shall include:

Correction date in the state record: Jan 29, 2026

A center shall store and secure records against loss, tampering, or unauthorized use and establish procedures restricting access to records and unauthorized use under the provisions of West Virginia Code §61-3C-1 et seq.; and,

Correction date in the state record: Jan 29, 2026

Prior to caring for children, all current and potential staff are required to complete approved pre-service training. Prior to or during the first week of employment and prior to having sole responsibility for a group of children, a center shall provide orientation to the staff member that includes a review of:

Correction date in the state record: Jan 29, 2026

Other than the exceptions cited in subdivision 8.4.e., a center shall ensure that a state and federal fingerprint-based criminal background investigation is performed on each staff member and volunteer pursuant to the provisions of the West Virginia Clearance for Access: Registry and Employment Screening Act (WV CARES), W. Va. Code §16-49-1 et seq., and W. Va. Code R. §69-10-1, et seq., and shall keep the following information on file:

Correction date in the state record: Jan 29, 2026

All qualified staff shall complete the approved training which is necessary to keep the credential current.

Correction date in the state record: Jan 29, 2026

Records. A center shall maintain the confidentiality of all records, including:

Correction date in the state record: Jan 29, 2026

Cardiopulmonary Resuscitation (CPR) and First Aid. Within three months of employment or use staff members shall have current CPR certification appropriate to the age of the children in care and current first aid training. Except in the first year of employment or use, training in CPR and First Aid is in addition to the requirement for annual professional development.

Correction date in the state record: Jan 29, 2026

All qualified staff shall apply for credentialing on the WV STARS Career Pathway.

Correction date in the state record: Jan 29, 2026

A statement that the prospective staff member has no known condition or disease which would interfere with the proper care of children; and

Correction date in the state record: Jan 29, 2026

Documentation that references have been verified including three references for the center director and two references for other staff members;

Correction date in the state record: Jan 29, 2026

A fitness determination of eligibility from the WV CARES unit; and

Correction date in the state record: Jan 29, 2026

Abuse Recognition and Prevention. Within three months of employment or use, staff members shall have training in child abuse recognition and prevention. Training in child abuse recognition and prevention may be used to meet the requirement for annual professional development described in this section.

Correction date in the state record: Jan 29, 2026