The Merit School of Cloverdale (#32)

8VAC20-780-420-E-3

“Staff shall request at least annually parent confirmation that the required information in the child's record is up to date. 1. Child #1 was overdue by 1 year for an annual parent confirmation that the required information in the child’s record was up to date. 2. Child #2 was overdue by over 1 year for an annual parent confirmation that the required information in the child’s record was up to date.”

8VAC20-780-280-B

“Hazardous substances must be in a locked place that prevents access by children. In the Baby Steps 2 classroom, a can of disinfectant and a can of air freshener was unlocked on a shelf above the changing table.”

8VAC20-780-510-I

“Prescription medication may be administered if the parent has completed a written authorization from a parent or guardian. The written authorization for Child #3, did not give the center permission to administer the two medications on site.”

8VAC20-780-420-E-3

“Staff shall request at least annually parent confirmation that the required information in the child's record is up to date. 1. Child #1 was overdue by 1 year for an annual parent confirmation that the required information in the child’s record was up to date. 2. Child #2 was overdue by over 1 year for an annual parent confirmation that the required information in the child’s record was up to date.”

8VAC20-780-280-B

“Hazardous substances must be in a locked place that prevents access by children. In the Baby Steps 2 classroom, a can of disinfectant and a can of air freshener was unlocked on a shelf above the changing table.”

8VAC20-780-510-I

“Prescription medication may be administered if the parent has completed a written authorization from a parent or guardian. The written authorization for Child #3, did not give the center permission to administer the two medications on site.”

8VAC20-780-280-B

“Based on observation, hazardous substances such as cleaning materials, insecticides, and pesticides was not kept in a locked place using a safe locking method that prevents access by children. Evidence: In the Toddler classroom, there was an unlocked cabinet with the following cleaning agents: Rapid Multi Surface Cleaner and Multi Quat Sanitizer. In the Preschool Explorers 2 classroom, there was a bottle of Wizard Air Freshener on the floor in a bin accessible to children.”

8VAC20-780-270-A

“Based on observation, areas and equipment of the center, inside and outside, were not maintained in a clean, safe and operable condition. Evidence: On the JK-Prep playground there was a portion of the fence toward that back end that was bent backwards. As a result, there were rusted nails protruding from the top of the fence”

8VAC20-780-80-A

“Based on documentation review, for each group of children, the center did not maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.Evidence: In the JK-B classroom, there were 20 children present, and only 13 children were documented on the written daily attendance. In the JK-A classroom, there were 8 children present, and only 7 children were documented on the written daily attendance.”

8VAC20-780-330-B

“Based on observation, where playground equipment was provided, resilient surfacing did not comply with minimum safety standards. Evidence: On the JK-Prep playground, there were several holes observed in the resilient surface. On the School Age playground there was not adequate surfacing observed under the fall zones”

8VAC20-780-280-B

“Based on observation, hazardous substances such as cleaning materials, insecticides, and pesticides was not kept in a locked place using a safe locking method that prevents access by children. Evidence: In the Toddler classroom, there was an unlocked cabinet with the following cleaning agents: Rapid Multi Surface Cleaner and Multi Quat Sanitizer. In the Preschool Explorers 2 classroom, there was a bottle of Wizard Air Freshener on the floor in a bin accessible to children.”

8VAC20-780-270-A

“Based on observation, areas and equipment of the center, inside and outside, were not maintained in a clean, safe and operable condition. Evidence: On the JK-Prep playground there was a portion of the fence toward that back end that was bent backwards. As a result, there were rusted nails protruding from the top of the fence”

8VAC20-780-80-A

“Based on documentation review, for each group of children, the center did not maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.Evidence: In the JK-B classroom, there were 20 children present, and only 13 children were documented on the written daily attendance. In the JK-A classroom, there were 8 children present, and only 7 children were documented on the written daily attendance.”

8VAC20-780-330-B

“Based on observation, where playground equipment was provided, resilient surfacing did not comply with minimum safety standards. Evidence: On the JK-Prep playground, there were several holes observed in the resilient surface. On the School Age playground there was not adequate surfacing observed under the fall zones”

8VAC20-780-340-F Complaint related: No

“Based on staff interviews and documentation review, staff failed to ensure that all children under the age of 10 years old were within actual sight and sound supervision of staff. Evidence: On September 21, 2023, staff A, staff B, and staff C left a 2-year-old child outside on the enclosed play area unsupervised for approximately three minutes. On October 26, 2023, staff A and staff D left a 3-year-old child unsupervised in the classroom’s bathroom unsupervised for approximately 5 minutes. November 15, 2023, staff E left a 3-year-old child unsupervised in a classroom’s bathroom for approximately 3 minutes.”

8VAC20-780-40-E Complaint related: Yes

“Based on staff interviews and documentation review, staff failed to follow the center's own policies and procedures as required by the standards. Evidence: The center's Face to Name policy for accounting for children at all times requires staff to compare the children's faces to the name listed on the written attendance during transitions from different areas of the facility. On September 21, 2023, Staff A, staff B, staff C did not complete a name to face check of all the children after transitioning from the outside play area to the classroom. Child A was left unsupervised on the outside play area for approximately three minute as the class entered the building. On October 26, 2023, Staff A and staff D did not complete a name to face after two children transitioned from the classroom after diapering and using the restroom. Child B was left unsupervised in the classroom bathroom for approximately 5 minutes.”

8VAC20-780-60-A

“Based on a review of five children’s records, the center did not ensure all children’s records contained the required information. Evidence: Child A’s record did not have a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.”

8VAC20-780-510-P

“Based on review of medication, it was determined that not all medication was picked up within 14 days when the authorization for medication expires. Evidence: The medication authorization form for child A expired April 2022.”

8VAC20-780-340-F Complaint related: No

“Based on staff interviews and documentation review, staff failed to ensure that all children under the age of 10 years old were within actual sight and sound supervision of staff. Evidence: On September 21, 2023, staff A, staff B, and staff C left a 2-year-old child outside on the enclosed play area unsupervised for approximately three minutes. On October 26, 2023, staff A and staff D left a 3-year-old child unsupervised in the classroom’s bathroom unsupervised for approximately 5 minutes. November 15, 2023, staff E left a 3-year-old child unsupervised in a classroom’s bathroom for approximately 3 minutes.”

8VAC20-780-40-E Complaint related: Yes

“Based on staff interviews and documentation review, staff failed to follow the center's own policies and procedures as required by the standards. Evidence: The center's Face to Name policy for accounting for children at all times requires staff to compare the children's faces to the name listed on the written attendance during transitions from different areas of the facility. On September 21, 2023, Staff A, staff B, staff C did not complete a name to face check of all the children after transitioning from the outside play area to the classroom. Child A was left unsupervised on the outside play area for approximately three minute as the class entered the building. On October 26, 2023, Staff A and staff D did not complete a name to face after two children transitioned from the classroom after diapering and using the restroom. Child B was left unsupervised in the classroom bathroom for approximately 5 minutes.”

8VAC20-780-60-A

“Based on a review of five children’s records, the center did not ensure all children’s records contained the required information. Evidence: Child A’s record did not have a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.”

8VAC20-780-510-P

“Based on review of medication, it was determined that not all medication was picked up within 14 days when the authorization for medication expires. Evidence: The medication authorization form for child A expired April 2022.”

8VAC20-780-340-F Complaint related: No

“Based on staff interviews and documentation review, staff failed to ensure that all children under the age of 10 years old were within actual sight and sound supervision of staff. Evidence: On September 21, 2023, staff A, staff B, and staff C left a 2-year-old child outside on the enclosed play area unsupervised for approximately three minutes. On October 26, 2023, staff A and staff D left a 3-year-old child unsupervised in the classroom’s bathroom unsupervised for approximately 5 minutes. November 15, 2023, staff E left a 3-year-old child unsupervised in a classroom’s bathroom for approximately 3 minutes.”

8VAC20-780-40-E Complaint related: Yes

“Based on staff interviews and documentation review, staff failed to follow the center's own policies and procedures as required by the standards. Evidence: The center's Face to Name policy for accounting for children at all times requires staff to compare the children's faces to the name listed on the written attendance during transitions from different areas of the facility. On September 21, 2023, Staff A, staff B, staff C did not complete a name to face check of all the children after transitioning from the outside play area to the classroom. Child A was left unsupervised on the outside play area for approximately three minute as the class entered the building. On October 26, 2023, Staff A and staff D did not complete a name to face after two children transitioned from the classroom after diapering and using the restroom. Child B was left unsupervised in the classroom bathroom for approximately 5 minutes.”

8VAC20-780-60-A

“Based on a review of five children’s records, the center did not ensure all children’s records contained the required information. Evidence: Child A’s record did not have a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.”

8VAC20-780-510-P

“Based on review of medication, it was determined that not all medication was picked up within 14 days when the authorization for medication expires. Evidence: The medication authorization form for child A expired April 2022.”

8VAC20-780-500-B

“Based on observation, the facility staff did not ensure that all of the diapering surfaces were nonabsorbent. Evidence: The changing pads in the toddlers and 2 year old classrooms had cracks and tears making them absorbent.”

8VAC20-780-500-B

“Based on observation, the facility staff did not ensure that all of the diapering surfaces were nonabsorbent. Evidence: The changing pads in the toddlers and 2 year old classrooms had cracks and tears making them absorbent.”

8VAC20-780-260-A

“Based on a review of documentation, the center did not obtain annual approval by the authority having jurisdiction that each building meets building and fire codes. Evidence: The director stated that the most recent fire inspection was conducted in 2020 but documentation was unable to be located during the inspection.”

8VAC20-780-80-A

“Based on a review of documentation, the center did not maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: In the 2?s classroom there were 15 children signed in and 16 children present. In the Prepper’s classroom there were 19 children signed in and 18 children physically present.”

8VAC20-780-550-D

“Based on a review of documentation, the center did not implement a monthly practice evacuation drill. Evidence: The most recent April 14, 2022. There was no documentation of a practice evacuation drill for May 2022.”

8VAC20-780-260-A

“Based on a review of documentation, the center did not obtain annual approval by the authority having jurisdiction that each building meets building and fire codes. Evidence: The director stated that the most recent fire inspection was conducted in 2020 but documentation was unable to be located during the inspection.”

8VAC20-780-80-A

“Based on a review of documentation, the center did not maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: In the 2?s classroom there were 15 children signed in and 16 children present. In the Prepper’s classroom there were 19 children signed in and 18 children physically present.”

8VAC20-780-550-D

“Based on a review of documentation, the center did not implement a monthly practice evacuation drill. Evidence: The most recent April 14, 2022. There was no documentation of a practice evacuation drill for May 2022.”