The Learning Experience Manassas City

8VAC20-780-40-E

“The operational responsibilities of the licensee shall include ensuring compliance with center's own policies and procedures that are required by these standards, and the terms of the current license issued by the department. The medication policy for the center states expired medication will not be accepted, the medication for Child G, expired over 3 months ago.”

22.1-289.035-B-1

“The center is required to obtain a completed sworn statement prior to the employee's first day of employment. The sworn statement for Staff A, who is currently working, was dated one month after their first day of employment.”

8VAC20-780-40-G

“The center shall meet the proof of child identity and age requirements as stated in 22.1-289.049 of the Code of Virginia. The record for Child F, enrolled for 9 months, was missing proof of the child's identity and age.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for Child A, Child B, Child C, Child D, Child E were missing start dates.”

8VAC20-780-550-D

“The center shall implement a monthly practice evacuation drill. There was no evacuation drill practiced for February 2025.”

8VAC20-780-570-E

“Prepared infant formula shall be refrigerated, dated and labeled with the child's name. In the Infant B classroom, there were two bottles belonging to Child H with no dates.”

8VAC20-780-510-P

“When an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization. Medications that are not picked up by the parent within 14 days will be disposed of by the center by either dissolving the medication down the sink or flushing it down the toilet. The authorization for a medication belonging to Child G, expired over 2 months ago. The parent did not pick up the medication and the medication was not disposed of by the center.”

8VAC20-780-280-B

“Based on observation, the facility failed to ensure that hazardous substances are kept in a locked place using a safe locking method that prevents access by children. Evidence: there was a bottle of bleach water solution in two unlocked cabinets in the toddler A classroom, and in one unlocked cabinet in the preschool 2A classroom.”

8VAC20-780-80-A

“Based on review of the written attendance record, and staff interview, the facility did not maintain a written record of daily attendance, for each group of children, that documents the arrival and departure of children in care as it occurs. Evidence: in the infant B classroom, two children were listed on the attendance record, however four children were observed in care; the preschool 3 classroom was observed on the playground without an attendance record for 9/9/24, and five children were observed in care; in the prepper’s classroom, observed during a fire drill, eight children were listed on the attendance record, however 10 children were observed in care.”

8VAC20-780-560-F

“Based on review of the menu, and staff interview, the facility did not ensure the menu for the one week period was dated. Evidence: the week 2 menu on display did not have a date on it.”

8VAC20-780-280-B

“Based on observation, the facility failed to ensure that hazardous substances are kept in a locked place using a safe locking method that prevents access by children. Evidence: there was a bottle of bleach water solution in two unlocked cabinets in the toddler A classroom, and in one unlocked cabinet in the preschool 2A classroom.”

8VAC20-780-80-A

“Based on review of the written attendance record, and staff interview, the facility did not maintain a written record of daily attendance, for each group of children, that documents the arrival and departure of children in care as it occurs. Evidence: in the infant B classroom, two children were listed on the attendance record, however four children were observed in care; the preschool 3 classroom was observed on the playground without an attendance record for 9/9/24, and five children were observed in care; in the prepper’s classroom, observed during a fire drill, eight children were listed on the attendance record, however 10 children were observed in care.”

8VAC20-780-560-F

“Based on review of the menu, and staff interview, the facility did not ensure the menu for the one week period was dated. Evidence: the week 2 menu on display did not have a date on it.”

22.1-289.035-B-4

“(Repeat Violation) Based on review of five staff records, and staff interview, it was determined that no Out of State Child Abuse and Neglect Search was requested by the end of the 30th day of employment for staff who indicated they have lived outside of Virginia in the past five years. Evidence: the record for staff #4 (Date of hire: 7/24/2023), who indicated that they have lived out of the state of Virginia in the past five years, had no documentation of an out of state child abuse and neglect search request. Staff confirmed they had not requested it.”

22.1-289.035-B-4

“(Repeat Violation) Based on review of five staff records, and staff interview, it was determined that no Out of State Child Abuse and Neglect Search was requested by the end of the 30th day of employment for staff who indicated they have lived outside of Virginia in the past five years. Evidence: the record for staff #4 (Date of hire: 7/24/2023), who indicated that they have lived out of the state of Virginia in the past five years, had no documentation of an out of state child abuse and neglect search request. Staff confirmed they had not requested it.”

8VAC20-780-560-F Complaint related: No

“Based on documentation review and interviews, it was determined that the menu listing foods to be served for snacks did not contain all requirements. Evidence: The snack menu lists "week 1" and "week 2," not specific dates. The lunch menu does not specifically state what fruit is served - it states "fresh or chilled fruit."”

8VAC20-780-550-Q

“Based on multiple interviews, and documentation review, the facility failed to notify parents immediately of any confirmed or suspected allergic reaction. Evidence: on 10/23/2023, between approximately 12:00-12:30pm, child #1 began showing signs of a severe allergic reaction after lunch, and the parents were not notified until 12:54pm.”

8VAC20-780-530-A

“(Repeat Violation) Based on interviews and a review of documentation, the facility failed to ensure that at least one staff in each classroom has current certification in CPR and first aid. Evidence: Staff # 1 was working alone in the preschool 1A class and does not have documentation of CPR/first aid certification in their record.”

8VAC20-780-510-E

“Based on interviews, it was determined that the facility failed to follow their own medication procedures as required. Long term prescription drug use and over-the-counter medication may be allowed with written authorization from the child's physician and parent. Evidence: the record for child #1 did not contain written authorization from the child's parent or physician for long term emergency medication that was reported to be on site for child #1 on 10/23/2023.”

8VAC20-780-340-A

“Based on staff interviews, the facility failed to ensure that when staff are supervising children, they shall always ensure their care, protection and guidance. Evidence: Between approximately 12:00-12:30pm on 10/23/2023, after lunch, child #1 began having severe symptoms of an allergic reaction (stomach pain, coughing, vomiting, hives). Staff stated they were not aware that the symptoms child #1 was having were "severe" as per the Food Allergy Research and Education (FARE form) and required immediate intervention such as calling 911 and injecting epinephrine (which was available on site.) Office staff first notified the parents at approximately 12:54pm and then waited an additional 10-15 minutes for the child’s parent to arrive at the center and provide treatment for their child. Parents transported child to the ER where the allergic reaction was confirmed. Staff were unaware of the food eaten that caused the allergic reaction.”

8VAC20-780-60-A

“(Repeat Violation) Based on review of one child record, not all records contained all required information. Evidence: the record for child #1, with a diagnosed food allergy, did not contain a written care plan that included instructions from a physician regarding the steps to be taken in the event of a suspected or confirmed allergic reaction.”

8VAC20-780-40-M

“Based on review of documentation, the facility failed to maintain a current written list of children's allergies, sensitivities and dietary restrictions. Evidence: the allergy list in the preschool 1A class was dated: 9/20/2023, and did not include child #1 (start date: 10/2/2023) with a diagnosed food allergy.”

8VAC20-780-560-F Complaint related: No

“Based on documentation review and interviews, it was determined that the menu listing foods to be served for snacks did not contain all requirements. Evidence: The snack menu lists "week 1" and "week 2," not specific dates. The lunch menu does not specifically state what fruit is served - it states "fresh or chilled fruit."”

8VAC20-780-550-Q

“Based on multiple interviews, and documentation review, the facility failed to notify parents immediately of any confirmed or suspected allergic reaction. Evidence: on 10/23/2023, between approximately 12:00-12:30pm, child #1 began showing signs of a severe allergic reaction after lunch, and the parents were not notified until 12:54pm.”

8VAC20-780-530-A

“(Repeat Violation) Based on interviews and a review of documentation, the facility failed to ensure that at least one staff in each classroom has current certification in CPR and first aid. Evidence: Staff # 1 was working alone in the preschool 1A class and does not have documentation of CPR/first aid certification in their record.”

8VAC20-780-510-E

“Based on interviews, it was determined that the facility failed to follow their own medication procedures as required. Long term prescription drug use and over-the-counter medication may be allowed with written authorization from the child's physician and parent. Evidence: the record for child #1 did not contain written authorization from the child's parent or physician for long term emergency medication that was reported to be on site for child #1 on 10/23/2023.”

8VAC20-780-340-A

“Based on staff interviews, the facility failed to ensure that when staff are supervising children, they shall always ensure their care, protection and guidance. Evidence: Between approximately 12:00-12:30pm on 10/23/2023, after lunch, child #1 began having severe symptoms of an allergic reaction (stomach pain, coughing, vomiting, hives). Staff stated they were not aware that the symptoms child #1 was having were "severe" as per the Food Allergy Research and Education (FARE form) and required immediate intervention such as calling 911 and injecting epinephrine (which was available on site.) Office staff first notified the parents at approximately 12:54pm and then waited an additional 10-15 minutes for the child’s parent to arrive at the center and provide treatment for their child. Parents transported child to the ER where the allergic reaction was confirmed. Staff were unaware of the food eaten that caused the allergic reaction.”

8VAC20-780-60-A

“(Repeat Violation) Based on review of one child record, not all records contained all required information. Evidence: the record for child #1, with a diagnosed food allergy, did not contain a written care plan that included instructions from a physician regarding the steps to be taken in the event of a suspected or confirmed allergic reaction.”

8VAC20-780-40-M

“Based on review of documentation, the facility failed to maintain a current written list of children's allergies, sensitivities and dietary restrictions. Evidence: the allergy list in the preschool 1A class was dated: 9/20/2023, and did not include child #1 (start date: 10/2/2023) with a diagnosed food allergy.”

8VAC20-780-400-B

“Based on multiple interviews and a review of documentation, the facility failed to ensure that behavioral guidance was constructive in nature, age and stage appropriate and intended to redirect children to appropriate behavior. Evidence: On 8/18/2023, at approximately 3:00pm, staff #1 put their hand on the face of child #1 (age six) ?smooshing it.? Interviews revealed that child #1 had been attempting to go inside a classroom to say hello to their sibling. Sometime between approximately 4:00-5:00pm, child #1 was observed hiding in a corner crying. Staff #2 asked child #1 what was wrong, and child #1 stated, "the teacher pushed me in the face" and "my head went back." Child #1 then demonstrated a claw like hand pushing their head back.”

8VAC20-780-530-A

“Based on observation, and a review of documentation, the facility failed to ensure that at least one staff in each classroom has current CPR and first aid. Evidence: one staff observed working alone in the infant classroom and two staff working in the preschool IA classroom do not have documentation of current CPR and first aid.”

8VAC20-780-510-L

“Based on observation, and staff interview, it was determined that the facility failed to ensure that medication is kept in a locked place using a safe locking method that prevents access by children. Evidence: there were two emergency medications in an unlocked backpack in the preschool IIA class closet. Staff stated that this backpack goes out to the playground with the children.”

8VAC20-780-570-A

“Based on observation, the facility failed to ensure that when a child is placed in an infant seat, the protective belt shall be fastened securely. Evidence: a three month old infant was observed sitting in a bouncy chair without a fastened protective strap.”

8VAC20-780-500-A

“Based on observation, not all handwashing procedures were followed, as required. Evidence: in the infant classroom, one child was observed drinking a bottle and their hands were not washed with soap and water beforehand; in the infant classroom, a teacher was observed feeding an infant and they did not wash their hands beforehand; in the toddler classroom, children were observed finishing lunch and did not wash their hands afterwards.”

8VAC20-780-160-A

“(Repeat Violation) Based on review of five staff records, it was determined that not all staff had documentation of a negative tuberculosis (TB) test/screening completed within the last 30 calendar days of the date of employment. Evidence: the record for staff #1 (date of hire: 8/16/2023) had documentation of a negative TB test/screening dated: 6/26/2023; the record for staff #3 (date of hire: 8/20/2023) had documentation of a negative TB test/screening dated: 7/17/2023.”

8VAC20-780-440-E

“Based on observation, the facility failed to ensure that there was at least 12 inches of space between occupied cots/rest mats. Evidence: during naptime in both the toddler and "twaddler" classrooms, there were multiple rest mats occupied by children that were less than 12 inches apart from the other rest mats.”

8VAC20-780-340-D

“Based on observation, interview, and a review of documentation, the facility failed to ensure that in each grouping of children at least one staff member meets the qualifications of program leader or program director. Evidence: there were no staff present in the infant, toddler, twaddler and preschool IA classrooms with documented program leader qualifications.”

8VAC20-780-280-B

“Based on observation, not all hazardous substances were kept in a locked place, using a safe locking method that prevents access by children. Evidence: in five out of five classrooms, there was a spray bottle of bleach water solution in an unlocked cabinet.”

8VAC20-780-245-J

“Based on review of documentation, and interviews, the facility failed to ensure that when there is a child in care for whom emergency medication has been prescribed, they should always be in the care of a staff person with current MAT certification. Evidence: child #1, child #2 and child #4 have diagnosed food allergies and emergency medication was observed on site. There is no staff member with current MAT certification scheduled to work between 3:15 - 6:00pm daily.”

8VAC20-780-240-B

“Based on review of five staff records, the center did not have complete documentation that all staff received orientation training, as required, prior to working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: the record for staff #4 (date of hire: 8/17/2023) and staff #5 (date of hire: 7/31/2023) did not contain documentation of completed orientation training.”

8VAC20-780-80-A

“Based on interview, and a review of the written attendance record, the facility did not maintain an accurate written record of daily attendance, for each group of children, that documents the arrival and departure of each child as it occurs. Evidence: the attendance record was kept on a tablet that required internet and a passcode so the LI couldn?t review the electronic attendance. Staff stated there is one attendance sheet for the school and it's kept at the front desk.”

8VAC20-780-160-B

“Based on review of five staff records, not all staff had acceptable forms of documentation of their tuberculosis (TB) test/screening. Evidence: the record for staff #1, staff #2, and staff #4 did not have complete documentation signed and dated as required.”

8VAC20-780-60-A

“Based on review of five child records, it was determined that not all records contained all required information. Evidence: the records for child #1, child #2 and child #5 did not have work phone numbers for both parents; the records for child #1 and child #3 did not have complete information for two emergency contacts; the record for child #1 did not have a written care plan for a diagnosed food allergy; the record for child #5 did not have written parent agreements as required by standard 90.”

8VAC20-780-70

“(Repeat Violation) Based on review of five staff records, not all records contained all required information. Evidence: The record for staff #1, staff #3, staff #4 and staff #5 did not contain verification of age requirement and complete name, address and phone number of a person to be notified in an emergency; the record for staff #1, staff #2, staff #3, staff #4 and staff #5 did not have complete documentation that 2 or more references were checked before employment; the records for staff #1, staff #3 and staff #5 did not contain documentation to demonstrate that the individual possesses the education, certification and experience required for the job position.”

8VAC20-780-560-F

“Based on observation and interview, the facility failed to follow the most recent age-appropriate nutritional requirements of the USDA when providing meals. Evidence: children were observed eating lunch today and did not have milk to drink. Staff stated that they gave the children water because milk is served with breakfast.”

22.1-289.035-B-4

“Based on review of five staff records, it was determined that no Out of State Child Abuse and Neglect Search was requested by the end of the 30th day of employment and no Criminal History Name Check or Sex Offender Registry search was conducted prior to employment for staff who indicated they have lived outside of Virginia in the past five years. Evidence: the record for staff #3 (Date of hire: 8/20/2023), who indicated that they have lived out of the state of Virginia in the past five years, had no documentation of an out of state child abuse and neglect search request, an out of state criminal history name check or a sex offender registry search.”

8VAC20-780-400-B

“Based on multiple interviews and a review of documentation, the facility failed to ensure that behavioral guidance was constructive in nature, age and stage appropriate and intended to redirect children to appropriate behavior. Evidence: On 8/18/2023, at approximately 3:00pm, staff #1 put their hand on the face of child #1 (age six) ?smooshing it.? Interviews revealed that child #1 had been attempting to go inside a classroom to say hello to their sibling. Sometime between approximately 4:00-5:00pm, child #1 was observed hiding in a corner crying. Staff #2 asked child #1 what was wrong, and child #1 stated, "the teacher pushed me in the face" and "my head went back." Child #1 then demonstrated a claw like hand pushing their head back.”

8VAC20-780-530-A

“Based on observation, and a review of documentation, the facility failed to ensure that at least one staff in each classroom has current CPR and first aid. Evidence: one staff observed working alone in the infant classroom and two staff working in the preschool IA classroom do not have documentation of current CPR and first aid.”

8VAC20-780-510-L

“Based on observation, and staff interview, it was determined that the facility failed to ensure that medication is kept in a locked place using a safe locking method that prevents access by children. Evidence: there were two emergency medications in an unlocked backpack in the preschool IIA class closet. Staff stated that this backpack goes out to the playground with the children.”

8VAC20-780-570-A

“Based on observation, the facility failed to ensure that when a child is placed in an infant seat, the protective belt shall be fastened securely. Evidence: a three month old infant was observed sitting in a bouncy chair without a fastened protective strap.”

8VAC20-780-500-A

“Based on observation, not all handwashing procedures were followed, as required. Evidence: in the infant classroom, one child was observed drinking a bottle and their hands were not washed with soap and water beforehand; in the infant classroom, a teacher was observed feeding an infant and they did not wash their hands beforehand; in the toddler classroom, children were observed finishing lunch and did not wash their hands afterwards.”

8VAC20-780-160-A

“(Repeat Violation) Based on review of five staff records, it was determined that not all staff had documentation of a negative tuberculosis (TB) test/screening completed within the last 30 calendar days of the date of employment. Evidence: the record for staff #1 (date of hire: 8/16/2023) had documentation of a negative TB test/screening dated: 6/26/2023; the record for staff #3 (date of hire: 8/20/2023) had documentation of a negative TB test/screening dated: 7/17/2023.”

8VAC20-780-440-E

“Based on observation, the facility failed to ensure that there was at least 12 inches of space between occupied cots/rest mats. Evidence: during naptime in both the toddler and "twaddler" classrooms, there were multiple rest mats occupied by children that were less than 12 inches apart from the other rest mats.”

8VAC20-780-340-D

“Based on observation, interview, and a review of documentation, the facility failed to ensure that in each grouping of children at least one staff member meets the qualifications of program leader or program director. Evidence: there were no staff present in the infant, toddler, twaddler and preschool IA classrooms with documented program leader qualifications.”

8VAC20-780-280-B

“Based on observation, not all hazardous substances were kept in a locked place, using a safe locking method that prevents access by children. Evidence: in five out of five classrooms, there was a spray bottle of bleach water solution in an unlocked cabinet.”

8VAC20-780-245-J

“Based on review of documentation, and interviews, the facility failed to ensure that when there is a child in care for whom emergency medication has been prescribed, they should always be in the care of a staff person with current MAT certification. Evidence: child #1, child #2 and child #4 have diagnosed food allergies and emergency medication was observed on site. There is no staff member with current MAT certification scheduled to work between 3:15 - 6:00pm daily.”

8VAC20-780-240-B

“Based on review of five staff records, the center did not have complete documentation that all staff received orientation training, as required, prior to working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: the record for staff #4 (date of hire: 8/17/2023) and staff #5 (date of hire: 7/31/2023) did not contain documentation of completed orientation training.”

8VAC20-780-80-A

“Based on interview, and a review of the written attendance record, the facility did not maintain an accurate written record of daily attendance, for each group of children, that documents the arrival and departure of each child as it occurs. Evidence: the attendance record was kept on a tablet that required internet and a passcode so the LI couldn?t review the electronic attendance. Staff stated there is one attendance sheet for the school and it's kept at the front desk.”

8VAC20-780-160-B

“Based on review of five staff records, not all staff had acceptable forms of documentation of their tuberculosis (TB) test/screening. Evidence: the record for staff #1, staff #2, and staff #4 did not have complete documentation signed and dated as required.”

8VAC20-780-60-A

“Based on review of five child records, it was determined that not all records contained all required information. Evidence: the records for child #1, child #2 and child #5 did not have work phone numbers for both parents; the records for child #1 and child #3 did not have complete information for two emergency contacts; the record for child #1 did not have a written care plan for a diagnosed food allergy; the record for child #5 did not have written parent agreements as required by standard 90.”

8VAC20-780-70

“(Repeat Violation) Based on review of five staff records, not all records contained all required information. Evidence: The record for staff #1, staff #3, staff #4 and staff #5 did not contain verification of age requirement and complete name, address and phone number of a person to be notified in an emergency; the record for staff #1, staff #2, staff #3, staff #4 and staff #5 did not have complete documentation that 2 or more references were checked before employment; the records for staff #1, staff #3 and staff #5 did not contain documentation to demonstrate that the individual possesses the education, certification and experience required for the job position.”

8VAC20-780-560-F

“Based on observation and interview, the facility failed to follow the most recent age-appropriate nutritional requirements of the USDA when providing meals. Evidence: children were observed eating lunch today and did not have milk to drink. Staff stated that they gave the children water because milk is served with breakfast.”

22.1-289.035-B-4

“Based on review of five staff records, it was determined that no Out of State Child Abuse and Neglect Search was requested by the end of the 30th day of employment and no Criminal History Name Check or Sex Offender Registry search was conducted prior to employment for staff who indicated they have lived outside of Virginia in the past five years. Evidence: the record for staff #3 (Date of hire: 8/20/2023), who indicated that they have lived out of the state of Virginia in the past five years, had no documentation of an out of state child abuse and neglect search request, an out of state criminal history name check or a sex offender registry search.”

22.1-289.036-B-2

“Based on review of documentation, it was determined that not all applicants had an Office of Background Investigations (OBI) fingerprinting-based criminal history record check as required. Evidence: the record for applicant #1 did not have an OBI determination letter.”

8VAC20-780-70

“Based on review of two staff records, not all records contained all required information. Evidence: 1) There was no record on site for staff #1 (date of hire: 11/21/22) that had documentation of name, address, verification of age requirement, job title, and date of employment, the name, address and phone number of a person to be notified in an emergency or documentation that two or more references were checked before employment; 2) The record for staff #2 (date of hire: 2/12/18) did not have documentation of verification of age requirement, the name, address and phone number of a person to be notified in an emergency or documentation that two or more references were checked before employment”

8VAC20-770-60-B

“Based on review of two staff records, it was determined that not all staff had sworn statements as required. Evidence: The record for staff #1 and staff #2 did not have sworn statements for this facility.”

8VAC20-770-40-C-1-a

“Based on review of documentation, it was determined that not all applicants had a sworn statement or Central Registry Search as required. Evidence: the record for applicant #1 did not contain a sworn statement or Central Registry search results.”

8VAC20-780-160-A

“Based on review of documentation, not all staff had documentation of a negative Tuberculosis (TB) test/screening at the time of employment. Evidence: The record for staff #1 (date of hire: 11/21/22) did not have documentation of a negative TB test/screening.”

8VAC20-780-530-C

“Based on review of documentation, there are not at least two staff members with current certification in CPR and first aid. Evidence: the record for staff #1 and staff #2 did not have documentation of CPR and first aid training.”